Purpose

The purpose of this policy is to state the conduct that is expected of the Hennepin County Library Board members and to outline member roles and responsibilities with regard to member conduct.

Principles

As members of the Hennepin County Library Board:

  • We strive to advance Hennepin County Library's mission, vision, and Strategic Plan
  • We uphold the integrity of the Hennepin County Library
  • We set and uphold the Bylaws of the Hennepin County Library Board and Library Board Policies
  • We seek to develop our knowledge and understanding of library service
  • We value transparency
  • We embrace the principles defined in the American Library Association's Code of Ethics
  • We act with mutual respect and understanding

Roles and Responsibilities

Library Board members will:

  • Make the distinction between personal philosophies, attitudes, and convictions with positions adopted by the board
  • Strive for transparency in Board meeting discussions and disclose any potential conflict of interest that may exist with regard to any matter being discussed
  • Conduct themselves in such a manner as to give the clear impression that they cannot be improperly influenced in the performance of their duties as library board members
  • Not receive anything of value, based upon any understanding that a vote, official action or judgment of the member would be influenced thereby
  • Be subject to the same conduct as local officials and follow Minnesota State Statutes pertaining to open meetings, conflicts of interest, and receipt of gifts from interested parties

The Library Board will:

  • Determine whether or not a potential conflict of interest is such that it requires board members to excuse themselves from either participating in the discussion or being present for it
  • Record the decision in the meeting minutes

The Library Board President will:

  • Discuss any concerns that may arise with individual members who may not be in adherence to this policy and resolve any outstanding issues
  • Advance ongoing, unresolved issues to the Hennepin County Board of Commissioners who is the appointing authority of this advisory board

Associated Policies and Laws

  • American Library Association. Code of Ethics
  • Minnesota Statute 10A.07. Conflicts of Interest
  • Minnesota Statute Chapter 13D. Open Meeting Law
  • Minnesota Statute 471.895. Certain Gifts by Interested Persons Prohibited

Process

This policy is reviewed every five (5) years by the Library Director (or designee) in consultation with the Library's legal counsel. The Library Director (or designee) makes recommendations to the Library Board Program/Policy Committee. The Committee reviews and revises as necessary, endorses and advances to the full Library Board for approval.

Policy History

Next Review Date: 6/2017

Date Approved: 6/27/2012

Previous Policy Dated: 5/22/05

Replaces: Ethics for Hennepin County Library Board Members