OF JANUARY 22, 2003

The Hennepin County Library Board met on Wednesday, January 22, 2003, at the Hopkins Community Library.

Present: John Gibbs, Gerda Haas, Dawn Harris, Patricia Izek, Cynthia Steinke, Carol Walsh.
Library Staff Attending: D.Cramer, K.Kimerer, J.Leick, J.Morgan, N.Perron, C.Muchow, K.Zak, S.Louis, L.Langer, C.Ahrens, & B.Berg.
Guests: Lynn Elling (World Citizen Inc./PeaceSite), Lois Hall (Hopkins Friend), Vernon and Patricia Isaak (Hopkins Friends), and Kathleen Clarke Anderson (Congressman Martin O. Sabo's office).

Call to Order/Welcome/Public Comment
The meeting was called to order by Vice President Cynthia Steinke with a welcome to guests and staff.
Janet Leick updated the Board on Charles Brown's absence and illness.

Public Comment: Ms. Kathleen Clarke Anderson from Congressman Martin Sabo's local office reported that Hopkins is new to the congressional district, and constituent services are available to address any questions or issues.

Hopkins Library: Carolyn Muchow welcomed everyone to the newly renovated building and gave an update on the exciting services offered in Hopkins. Everyone was invited to stay for the 7:00 p.m. art dedication for the stained glass.

Peace Sites Program: Mr. Lynn Elling had sent information for Library Board review, and gave some of his personal background and why he is involved with World Citizen Inc. There are now 222 Peace Sites in Minnesota and over 750 in the world. He proposed that Hennepin County Library system become the first public library to become a Peace Site. This topic was referred to staff for review and consideration.

A motion to approve the minutes of the December 4, 2002, meeting was made by G. Haas, seconded by C. Walsh; motion passed.

PROGRAM: Library Foundation Update - Karla Kimerer gave a brief history of the Foundation, currently organizing art committees for Brookdale and Maple Grove, and the Foundation is looking at past and future plans and goals to best assist the library.


Policy Committee: Nothing to report at this time.


2003 Library Legislative Day: C.Ahrens reminded Board of the Feb. 13 advocacy workshops and that Feb. 19 is Library Legislative Day at the Capital. There was a discussion of the impact of current legislation on HCL, federal funds, LDS. N. Perron reported that Community Relations is working on a statewide fact sheet and will share with the Library Board.

County Open Appointments Process: Interviews are scheduled for Tuesday, Jan. 28, 6:30 p.m. at the Government Center; follow up interviews and appointments will be made at the Feb. 18 County Board meeting.


Committee Reports--Written vs. Oral: C. Steinke relayed President Pratt's request that members submit written reports to share with fellow Board members in an attempt to streamline meeting agendas.

Budget Reports: David Cramer will continue to attend Library Board meetings to be available for budget updates and questions. He distributed the final approved 2003 budget; staff is now working on the first reduction of budget for $584,000. Library is now looking at future total of $1.8 million (which includes the $584,000).

Library Board members (especially Dawn Harris and John Gibbs) recommend re-visiting the Maple Grove project and the impact on the operating budget for all the current construction projects in relation to budget reductions.

2003 Library Board Conference Attendance: C. Steinke relayed that President Pratt recommend the Library Board curtail conference and travel for 2003 based on the budget situation. Board members recommend that there be at least one member attending national conferences, e.g. President Pratt or a representative. This topic needs more thought and further discussion at the February meeting.

Janet Leick shared the current Library Construction Schedule with Board members.

P.Izek: attended the Plymouth Library on Martin Luther King Jr. Day and was impressed with the use of the library and how much the service is enjoyed.
G.Haas: attended the County Board swearing in ceremony with Janet Leick. She has attended a couple library programs; also attended a Southdale staff meeting.
D.Harris: extended congratulations and thanks to Carol Walsh for her Library Board service. Noticed that Brooklyn Park Library is extremely busy with Brookdale business.
C.Walsh: attended the MLA Legislative Committee meeting, Platform is status quo. State agency libraries are also concerned about legislative impact.

Motion to accept the following gifts was made by C. Walsh, seconded by P. Izek and passed.
$29.95 Friends of the Champlin Library to the Champlin Library for 2002 Christmas with Southern Living book.
36.00 Friends of the Eden Prairie Library to the Eden Prairie Library for treetops on library planters.
94.00 Friends of the Eden Prairie Library to the Eden Prairie Library for plants for library planters.
334.91 Friends of the Edina Library to the Edina Library for hospitality supplies, flowers, new pot & soil for jade plant, and slatwall fixtures from Demco.
2372.71 Friends of the Edina Library to the Edina Library for 4 Smith & Hawkens Benches for lobby, Giverny Iverness, Jay White Poetry reading, John Coy program, Dorothy Brindle flower arrangement for the holidays, Brodart literature holders.
700.00 Friends of the Excelsior Library to the Excelsior Library for 2 Teen Read Month programs: Monster make-up and Skateboard Demo, and Schiffelly Puppets performance.
480.83 Friends of the Excelsior Library to the Excelsior Library for adult program speakers, refreshments, adult browsing materials, and birdseed for wildlife garden.
749.52 Friends of the Maple Grove Library to the Maple Grove Library for 2 teen programs, an adult program, 3 teen programs and display items, and picture books for baby storytime.
7146.49 Friends of the Plymouth Library to the Plymouth Library for honorariums for 2 author programs, "Library Land" original mural by Marc Johnson, subscription to Mad magazine, refreshments for author program and mural unveiling, and youth services programs.
189.61 Friends of the Plymouth Library to the Plymouth Library for greens for outside planters, staff lounge supplies, and CD player for Children's Readmobile.
502.70 Friends of the Wayzata Library to the Wayzata Library for puppets.
18.05 Friends of the Westonka Library to the Westonka Library for bird seed for library feeder.
35.00 Jean Antonello to the Westonka Library; proceeds from sale of author's books at library program.
Year End Reports from Agency Friends Groups that have not already been listed during 2002:
1,861.57 Friends of the Brookdale Library to the Brookdale Library for puppets, bookmarks, Dragon playmates, Brookdale closing party supplies, Emergent Literacy supplies, Hmong story cloth collection and border work.
2,523.00 Friends of the Long Lake Library to the Long Lake Library for summer reading programs and programming, books for Read to Win participants, 1 performers fees, gift certificates for weekly drawings, refreshments for: holiday storytime, Friends Indeed campaign, adult program, Halloween trick or treating, decorating window boxes with greens, flowering plants, pumpkins & gourds, new children's puppets, and an ECFC gift.
1,378.00 Friends of the Maple Plain Library to the Maple Plain Library for newspaper display unit, programs, prizes, program supplies, outside planter plants, storytime items, and Saturday cookies/punch.
5,001.70 Friends of the Ridgedale Library to the Ridgedale Library for children's puppets, valentine funshop program, snowboard program, bike tricks program, skin & make-up program, Read to Win program, Minnesota Thunder program, Princess Diaries, birthday storytime materials, outdoor wildlife program, kayaking program, comic book program, holiday program, infant mirror, children's bead table, children's book trolley, jewelry program, and children's holiday program.
2,145.00 Friends of the Rockford Road Library to the Rockford Road Library for microwave for staff kitchen, puppets, prizes for Read to Win drawings, MELSA reading incentives for 2002 reading program, refreshments and paper products for Summer Open House, 30th Anniversary event, Friends InDeed open house, Armchair Travel refreshments, and paper supplies.
1,236.34 Friends of the Rogers Library to the Rogers Library for picture frames, books from Bookmen, posters from ALA, subscriptions to: Horticulture, Quick Quilts, Country Living, American Girl, American Patchwork, Taste of Home, Birds & Bloom and Herbs for Health, plants, planters, MELSA summer reading program materials, puppets, supplies for end of Summer party, and refreshments for Holiday Storytime.
918.85 Friends of the Wayzata Library to the Wayzata Library for MELSA summer program materials, costume rental, float supplies, and farewell event.

Motion to adjourn was made by D. Harris and seconded by P. Izek; meeting was adjourned.



Dawn Harris, Secretary