OF JANUARY 23, 2008

The Hennepin County Library Board met Wednesday, January 23, 2008 at Brookdale Library.

Present: John Gibbs, Patricia Izek, David Pratt, Holly Guncheon, Claudia Kelly, Cynthia Steinke and Therese VanBlarcom
Library Staff: Alicia Anderson, Norma Arellano, Paula Baron, Bill Berg, Erik Blagsvedt, Diane Chalupsky, Sharon Charles, Jane Eastwood, Jackie Gillespie, Margaret Gillespie, Julie Gillis, Julaine Heit, Patrick Jones, Margie Knoedel, Nong Lee, Nancy Palmer, Amy Ryan, Saad Samatar, Marcela Sanchez, Molly Schaaf, Char Sohlberg, Lois Thompson, Marilyn Turner and Ardis Wiley
Public: Steve Brandt, Sue Halverson, Sue Okerson, Houa Vang, Maika Vue, Mary Yang and Sarah Yang

Library Board President John Gibbs called the Hennepin County Library Board meeting of January 23, 2008 to order at 5 p.m. and welcomed all attendees.

David Pratt made a motion to approve the agenda which was seconded by Claudia Kelly. Motion was approved.

Therese VanBlarcom made a motion to approve the minutes of the November 28, 2007 Library Board meeting which was seconded by Cynthia Steinke. Motion was approved.

No public comment.

Library Board Recognition: 2007 Excellence in Library Service to Young Adults Award for Hennepin County Library's International Teen Club - Nong Lee, Outreach Liaison to the Hmong Community. Housed at the Brookdale Library, this program was recognized as one of the five best in the country. Patrick Jones, Outreach Manager, presented the award and four teens shared their experiences and summarized activities they have been involved in that include knitting, Hmong flute class, poetry slam, culture shows and Dance Dance Revolution. This program is made possible by funds from the Library Foundation of Hennepin County.

DIRECTOR'S REPORT - Amy Ryan, Director
United Hennepin County Library: Update
  • Members of the Hennepin County Library Administrative Council were introduced and thanked for their outstanding work during the merger.
  • A summary of accomplishments was provided that included the reopening of three shuttered city libraries with refreshed collections, facilities upgraded, and staff ready to welcome the public. Eight active capital projects will be in progress in 2008 and library hours are being reviewed. A variety of technology issues were addressed: high speed data network connection between the city and suburban libraries, single Intranet staff web that includes access to the County Intranet, Outlook email system integrated, and a virtual private network set up for Budget/Finance and Human Resources. Significant collaboration is moving forward with libraries and the Minnesota Children's Museum, grants awarded and underway were summarized. Reporting structure for Library security and building staff changed so they will begin reporting to Hennepin County Property Services with Ms. Palmer as the liaison.
  • Meetings with each Hennepin County Commissioner are planned to discuss Library activities in 2007 and get feedback regarding their hopes and expectations for 2008. A meeting with Pierce McNally, President of the Athenaeum Board and David Pratt is also planned.

Expanded Library Board: Update
February 27, 2008 will be the first meeting of the expanded Library Board. Orientation plans are underway, and the meeting will introduce work to be done on a new Library mission and vision. Future meetings will determine if updates or modifications are needed to the overarching goals. Capital plan funding applications will occur in April with a final plan in May. Library Board policies will be identified for review in June after the mission and vision is complete.

Stakeholder Events
The Friends of Minneapolis Libraries and Library Foundation will host a major gala at Minneapolis Central Library May 31. This fundraiser will include music, dancing, and a silent auction. Plans are also underway for an event in March to celebrate the united Hennepin County Library and thank our stakeholders. The March event will include the Hennepin County Board of Commissioners, City Council, Minneapolis Library Trustees, Mayors from over 40 cities in Hennepin County, other elected officials, Friends of the Library and Foundation members.

Friends/Foundation Committee: Update

This group was formed to learn about and provide guidance from the Library Board for these two highly valued support groups as we proceed post-merger. Holly Guncheon and David Pratt were appointed and John Gibbs will chair this committee. Other members are Pam Gagnon President of the Library Foundation, Glenn Miller President of the Friends of Minneapolis Libraries, Amy Ryan, and Char Sohlberg. The first meeting is scheduled for Wednesday, January 30, 12-1:30 p.m. and is publicly noticed.

Friends and Volunteers Recognition Event - May 17, 2008 at Golden Valley Country Club
Please plan to attend this event, invitations will be sent.

Impact of ballpark revenue on Library hours - Lois Thompson, Deputy Library Director
Ms. Thompson and Ms. Palmer provided an overview of legislation that provides up to $2 million a year in revenue from the ballpark for library hours expansion. Preliminary planning is underway to provide the most access for customers and broad geographic coverage across Hennepin County. A framework is being developed with input from Library Board members and others.

Library Board Bylaws Proposed Revisions - Susan Segal
Library Board Bylaws with proposed amendments post-merger were discussed. The changes are: adding a reference to the session law, in Article 1, paragraph 1 change the number of board members from seven to eleven and delete the statement, "Terms have been staggered so that no more than three appointments expire on December 31 of any given year." This sentence would be deleted because six terms will expire due to recent appointments in one year but continuity on the Library Board will continue. Approval of the Bylaws changes will occur after the February meeting.

Certificate of Appreciation to Susan Segal, Senior Attorney, Hennepin County Attorney's Office
John Gibbs thanked Susan Segal for her many contributions to Hennepin County Library, especially over the last six months with real estate, labor laws, Bylaws, administrative and many other issues associated with the merger. Ms. Segal said she enjoyed working with the libraries. Ms. Segal was wished the best as she begins her new position as the Minneapolis City Attorney mid-February.

Library Board Policies
Top priorities are the mission and vision, media relations, collection development, information services, and meeting rooms. These will be brought to the Library Board in 2008.

2008 Library Board meeting locations
John Gibbs reviewed the Board meeting locations/times as presented. Patricia Izek made a motion to approve the list of meeting dates/locations/start time through March 19, 2008 with further review by the expanded Library Board to occur at the February meeting. This was seconded by Therese VanBlarcom and the motion was approved.

Orientation: Update - Therese VanBlarcom
An orientation notebook is being assembled for all Library Board members. An informal mentoring program to pair new board members with an existing board member to clarify or give background information was positively received. Library tours for members individually, or with Board colleagues will be offered. Consider the subcommittee format to address policies which might make the process more efficient. Further review of the Bylaws which state a subcommittee of three members based on a board of seven and possibly increase subcommittee size due to the eleven member Board. Mr. Gibbs asked Ms. VanBlarcom to follow up with Amy Ryan on the plans for welcoming new Board members, tours and orientation sessions.

Mr. Gibbs acknowledged the list of non-monetary donations and thanked contributors on behalf of the Library Board. Ms. VanBlarcom moved to accept the donations, seconded by Ms. Kelly. Motion was approved.

Patricia Izek visited all of the Hennepin County Libraries located within the city of Minneapolis with her family. The staff in all locations provided a warm welcome. Ms. Izek encouraged other Board members to visit with the staff and explore libraries throughout Hennepin County.
John Gibbs thanked the Library Board members for their commitment to visit new Hennepin County Libraries.
David Pratt requested staff recommendations as to which events the Library Board should plan to attend at the Public Library Association Conference in March.
Holly Guncheon requested a statistical analysis in response to the year end statistics that are down in 2007.
Therese VanBlarcom thanked John Gibbs for his representation of the Library Board on the Committee on the Future of Libraries in Hennepin County, and at the openings of the three shuttered libraries.

There being no further business, the Library Board Meeting of January 23, 2008, adjourned at 6:30 p.m. The next meeting is scheduled Wednesday, February 27, 2008, 5-6:30 p.m., at Ridgedale Library, 12601 Ridgedale Drive, Minnetonka, MN 55305.


Holly Guncheon, Secretary