MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
FEBRUARY 25, 2009


The Hennepin County Library Board met Wed., Feb. 25, 2009 at Ridgedale Library.
Present: John Gibbs, Holly Guncheon, Roger Hale, Patricia Izek, Jill Joseph, Claudia Kelly, John Pacheco, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff: Mary Anderson, Peggy Bauer, Bill Berg, Juli Bratvold, Sharon Charles, Judith Friedrich, Margaret Gillespie, Connie Hill, Lois Lenroot-Ernt, Gail Mueller Schultz, Michael McConnell, Jodi Monson, Nancy Palmer, Char Sohlberg, Marilyn Turner, Jeanne Whetstone, Ardis Wiley, Betsy Williams, Gretchen Wronka
Public: Stu Wilson

CALL TO ORDER
President Patricia Izek called the Hennepin County Library Board meeting of Feb. 25, 2009 to order at 5:03 p.m. and welcomed attendees.

APPROVAL OF AGENDA
Claudia Kelly made a motion to approve the agenda which was seconded by Roger Hale. Motion passed.

CONSENT ITEMS
Roger Hale made a motion to approve the minutes of the Jan. 28, 2009 Library Board meeting and accept donations acknowledging receipt of a donation in the amount of $1,000,000 from the Library Foundation of Hennepin County for capital projects at Central Library, which was seconded by Jill Joseph. Motion passed.

PUBLIC COMMENT
No public comment.

PROGRAM
•   Recognition
Associate Librarian Jeanne Whetstone's recent Paraprofessional of the Year Award from the Minnesota Library Association was acknowledged by the Library Board who presented her with a certificate.
•   Collection Overview
Collection & Special Services Manager Betsy Williams and Collection Management Services Manager Gail Mueller Schultz provided an overview of the collection that included formats, relative size, areas of greatest demand and growth, along with major trends. Some challenges outlined were the budget, rapid demographic changes and broadening demand for multiple formats. Additional information will be provided to the Library Board Program/Policy Committee at the request of Chair Cynthia Steinke which will be posted as a public meeting on the public website.

PRESIDENT AND BOARD MEMBER REPORTS
President Izek noted construction is moving rapidly at the Plymouth Library site.

COMMITTEE REPORTS
Budget & Finance Committee chair Jill Joseph reported on the Jan. 16 committee meeting. Ms. Joseph noted 2009 Budget reductions are their priority. Executive Committee chair Patricia Izek reported on the Dec. 10 and Jan. 15 committee meetings noting the selection of the Director was accomplished. Program & Policy Committee chair Cynthia Steinke reported on the Feb. 13 committee meeting noting the committee's priority will be addressing selected Library Board policies for full Library Board approval.

UNFINISHED BUSINESS
No unfinished business.

NEW BUSINESS
No new business.

DIRECTOR'S REPORT
Lois Langer Thompson reported on several topics:
  • 2008 statistics and she introduced the Balanced Scorecard which is a measurement tool used to measure progress and outcomes by all Hennepin County Departments. A more in-depth explanation of the Balanced Scorecard will be provided at a future Board meeting. A discussion of usage statistics followed.
  • In response to Mr. Hale's request if a template of library policies exists, the Board was informed there are templates. Judith Friedrich will follow-up with the Program/Policy Committee as they proceed with policy work.
  • Hennepin County Library (HCL) Rankings:
    - HCL is ranked #4 in American library systems that serve a population of 500,000 or more, according to Hennen's American Public Libraries Ratings 2008. In 2006, the last time the ranking was published, HCL was ranked #6.
    - HCL given five-star ratings by Library Journal for libraries with budgets over $30,000,000. Library Journal's index of Public Library Service identifies 256 "star" libraries based on 2006 data reported by local libraries to their state library agencies and compiled by the Institute of Museum and Library Services (IMLS). The top libraries in each group get five, four, or three Michelin guide-like stars. HCL earned their five stars in circulation, visits, program attendance, and internet use per capita, and by Library Journal's index rating.
    - MINITEX (a publicly supported network of libraries in Minnesota, North and South Dakota) ranked HCL as #4 in the number of original records cataloged for WorldCat in 2008. Catalogers from around the world contribute to WorldCat, an international catalog of books and other material in libraries worldwide.
  • 2008 accomplishments were discussed and information will be shared with county residents.
  • Library visits by Library Board members to explore neighborhood interest in forming additional individual friends groups will be discussed in 2009.
  • Significant cuts in state funding and increasing customer need based on the economy mean Hennepin County is facing serious challenges in prioritizing and funding services. Commissioners Jan Callison and Jeff Johnson initiated a request for the public to submit cost saving ideas on www.hennepin.us which has also been linked from www.hclib.org. Suggestion boxes have been placed at Libraries, Service Centers, and the main information desk at the Government Center. The library is tracking suggestions from staff and will communicate with the Library Board as to how they are implementing cost saving ideas submitted.
  • Principal Librarian Nancy Corcoran summarized HCL's five Jobs and Small Business Centers on KARE 11 TV's early morning "Sunrise" news program on Mon., Feb. 16.
  • A community open house will be held on Thur., March 12, 6-8 p.m. at Nokomis Library to preview the proposed schematic design. Hennepin County Commissioner Peter McLaughlin and Minneapolis City Council Member Sandra Colvin Roy will also attend.
  • The Board was reminded about the Influential Women…Then and Now Contest reception, open to the public on Saturday, March 14, 10 a.m. at Ridgedale Library, Robert H. Rohlf Room.
2009 Library Operating Budget
  • Ms. Langer Thompson provided a brief overview of the status of the 2009 Operating Budget. It was approved by the County Board Dec. 16, 2008 which included an amendment regarding use of the second Readmobile for the "500 under 5" program which is a partnership between Hennepin County, Mpls. Public Schools, U of M, Youth Coordinating Board, and Way to Grow.
  • An overview of the strategic planning process for the County and Library was presented. The Library Board affirmed the five priorities - early literacy, out of school time, jobs and small business, 55+, and lifelong learning with diversity woven throughout the five priorities. The County Administrator directed the Library to come up with reductions in the amount of 10% or $5.9 million.
  • Reductions will be realized with the decommissioning of one network and combining of the integrated library system. Other issues under consideration were discussed and included a reduction in training and the use of Special Leave without Pay. The library will continue to prepare hours reduction scenarios and explore all options. As part of the effort to reduce the number of layoffs, vacant positions will continue to be held and the use of substitute funds limited.
  • A County Board briefing on the Capital Budget will occur Feb. 26. The library capital plan will be updated and reviewed by the Library Board at an upcoming meeting. Mr. Gibbs reminded operating costs for capital projects should be considered.
ADJOURNMENT
There being no further business, John Pacheco made a motion to adjourn the Library Board meeting of Feb. 25, 2009 at 6:11 p.m. which was seconded by Jill Joseph. The motion passed. The next meeting is scheduled March 25, 2009 at Ridgedale Library.

 

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John Pacheco, Secretary