MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
FEBRUARY 24, 2010

The Hennepin County Library Board met Wed., Feb. 24, 2010 at Brookdale Library.

Present: Brandi Brown, John Gibbs, Holly Guncheon, Sandy Johnson, Jill Joseph, Claudia Kelly, Kathleen Lamb, John Pacheco and Therese VanBlarcom
Hennepin County Staff: Bill Berg, Sharon Charles, Tonya DePriest, Judith Friedrich, Kelli Koob, Lois Lenroot-Ernt, Michele McGraw, Jodi Monson, Gail Mueller Schultz, Jennifer Nelson, Nancy Palmer, Char Sohlberg and Lois Langer Thompson
Public: Carolyn Bacon, Amadu Bah, Diane Sannes and Stu Wilson

CALL TO ORDER
President Therese VanBlarcom called the Hennepin County Library Board meeting of Feb. 24, 2010 to order at 5:05 p.m., and welcomed attendees.

APPROVAL OF AGENDA
Jill Joseph made a motion to approve the agenda which was seconded by Claudia Kelly. Motion passed.

CONSENT ITEMS
Claudia Kelly made a motion to approve the consent agenda which was seconded by Jill Joseph. Motion passed.

PUBLIC COMMENT
No public comment.

PRESIDENT'S REPORT
Library Strategic Plan - Carolyn Bacon, Bacon and Associates

Ms. Bacon presented a framework for the Hennepin County Library (HCL) strategic planning process. The role of the Board will be to attend two futures-related programs (general and library specific) and participate in a Board workshop to plan and set strategic direction and identify key results which will most likely occur at a 3-4 hour Saturday morning session. Capstone Group MBAs from the University of St. Thomas will provide support with research.

DIRECTOR'S REPORT
Community connections
  • Census kick-off occurred at Minneapolis Central Library in January. Question assistance centers are located in 16 libraries and all open libraries will display Census promotion banners
  • The Foundation held a strategic planning workshop. If you are interested in a copy of handouts used, please contact Char Sohlberg
  • The Hennepin University Partnerships including the Library Department is focusing on seniors, housing and public design
  • Library Board open appointments are expected from the County Board early March
  • Ballpark Mondays Opening event at Minneapolis Central Library was a success with all of the public access computers full at 10:05 a.m., nearly 2,000 checkouts, 21 new library cards registered, and just over 2,000 books returned
  • Capital Projects Manager Lois Lenroot-Ernt attended the Plymouth Lions Club to speak about the new Plymouth Library
Operating budget
  • The Library will be the first department to present information on the 2011 budget at the March 16 Commissioners retreat; other departments will follow through mid-summer. Departments will outline service costs and bring forward suggestions for doing less with less and the potential impact of the suggested reductions.
  • The impact of State reductions are unknown however the County expects to see additional reductions mid-year 2010. There is some room in the County's budget to absorb it and the Library has a number of vacancies held open which may mitigate the impact.
  • The Minnesota Clean Water Land and Legacy Amendment included funding for library programs regarding the arts, culture and history of Minnesota. Melinda Ludwiczak who works with MELSA is coordinating this fund for the Metro area and Partnerships Senior Librarian Michele McGraw is leading the program for HCL. Ms. McGraw described the origin and scope of the funds, benefits to residents, and how funding is allocated. HCL will receive $277,578 per fiscal year (FY1 July 2009-June 2010 and FY2 July 2010-June 2011). Discussion followed.
Capital projects

Plymouth Library grand opening is Sat. March 13. The Public Art Committee held their first meeting Feb. 8. Maple Grove Library grand opening is expected May/June 2010. Nokomis Library interior work is underway. Northeast Library is involved in site preparation. The Walker Library Community Advisory Committee will present their ideas to the Designer Selection Committee this spring and an architect will be selected. Excelsior and Brooklyn Park libraries are in project development, staff will be initiating a community participation process, and site review. Discussion followed on the role of the Community Advisory Committee for the Walker Library. Capital Projects Manager Lois Lenroot-Ernt responded to Board questions about the committee's role and encouraged board members to visit the public website at http://www.hclib.org/cac/ that includes the committee's role and vision statement. Discussion followed.

Collection Overview, Collections Manager Gail Mueller Schultz
  • Collection plans for Plymouth and Maple Grove libraries were reviewed and the board was informed on how they are developed.
  • Collection plans for Nokomis and Northeast are not finalized but work will soon be underway with staff in Capital Projects to see what service plans have been developed and if new directions for the collection should be considered.
  • One of the top priorities for collection management selectors is to get information on new titles that will be ordered into the catalog. Currently, HCL sends out between 9-11,000 items to libraries each week. Discussion followed on circulation rates, ratio of number of requests to copies owned and business levels since the integrated library system (catalog) was consolidated.
  • Collection review, reassignment and weeding done in local libraries were summarized. Items damaged, worn and/or not circulated are reviewed. Some may be discarded, reassigned to another library where similar material is circulating and/or replacement copies may be ordered. Discussion followed.
  • 2010 trends being considered by selectors and others in libraries The impact on libraries of the ongoing evolution of the electronic publishing industry that includes downloadable books, movies and music:
    • Music industry trends. Music CDs have dropped 37.6% since 2000 but our circulation of CDs remains high.
    • The adult DVD collection is over 85% checked out. The future of video is complicated and unclear. How much more should the library invest in this format?
  • Lois Langer Thompson added policies also drive behavior. Hennepin County Library has the 12th largest collection and the 5th highest circulation in the country. That's not sustainable, because books wear out quickly and the staff component adds costs to meet this demand. The Program/Policy Committee will address the Collection Policy at their next meeting.
Other
  • In response to the customer who raised concern about the naming of Central Library at the Feb. 24, 2010 Library Board meeting, Ms. Thompson reported we are working with Commissioner McLaughlin's office to fulfill the guiding principles
  • The Public Library Association National Conference (PLA) is in March. Capital Projects Manager Lois Lenroot-Ernt will present "Building Better Libraries and Guiding Successful Projects" in collaboration with San Francisco Public and Queens Public libraries and Jen Nelson will present "Mashed Media: A Preliminary Report on Public Libraries, Youth and 21st Century Skills." Copies of both PowerPoint presentations will be provided to the Board after the conference.
  • A trustee handbook was ordered as requested by Claudia Kelly.
BOARD MEMBERS' REPORTS
President VanBlarcom announced the ALA early bird registration ends next week. She attended the Facebook and Twittering class offered by the library.

COMMITTEE REPORTS
Program/Policy member Holly Guncheon reported the Committee's meeting Jan. 29 was canceled due to the lack of a quorum.
Budget & Finance Chair Jill Joseph reported on Feb. 24 meeting; next meeting Mon. April 5, 4:30 p.m. location to be determined
Executive Chair Therese VanBlarcom reported on Feb. 17 meeting; next meeting Mon. March 8, 4:30 p.m. at Ridgedale Library.

UNFINISHED BUSINESS No unfinished business.

NEW BUSINESS Library Board President Therese VanBlarcom made a motion to approve the attached resolution in memory of Library Board member David Pratt who passed away February 7, 2010 which was seconded by Jill Joseph; motion passed. Following the vote and discussion, the Library Board paused for a moment of silence in honor of their colleague David Pratt.

ADJOURNMENT
There being no further business, Kathleen Lamb made a motion to adjourn the Library Board meeting at 6:40 p.m. which was seconded by Jill Joseph. The motion passed. The next Library Board meeting is March 17, 2010, Ridgedale Library at 5 p.m.

____________________________________
                            John Pacheco, Secretary

 

 

This approved copy incorporates all amendments adopted at the Hennepin County Library Board meeting March 17, 2010.

Hennepin County Library Board Resolution In Memory of David W. Pratt

    WHEREAS, David Pratt was a member of the Hennepin County Library Board from February 2000-February 2010; and

    WHEREAS, David Pratt was a faithful and stalwart Board member who contributed significantly to the goals and objectives of the Hennepin County Library System and among his many contributions served as Library Board President in 2002 and 2003; served multiple times as Chair of the Nominating Committee; was appointed Chair of the Athenaeum Subcommittee and a member of the Library Board Program/Policy Committee in 2008; and

    WHEREAS, David Pratt consistently represented Hennepin County Library with distinction as an early member of The Library Foundation of Hennepin County Board of Directors where he served as President 1990-1992; and

    WHEREAS, David Pratt was a continuous and dedicated advocate for the library, library services, customers, and staff and his thoughtful commitment ensured the work of others was recognized and valued; therefore

    BE IT RESOLVED that the Hennepin County Library Board by this resolution extends its gratitude and deepest sympathy to the family of David Wells Pratt and acknowledges with great respect his generosity, service, and leadership on behalf of the residents of Hennepin County, Minnesota along with our personal, heartfelt thank you for sharing him with us.

    Hennepin County Library Board YEA NAY OTHER
    Brandi A. Brown x ____ ____
    John Gibbs x ____ ____
    Holly Guncheon x ____ ____
    Sandy Johnson x ____ ____
    Jill Joseph x ____ ____
    Claudia Kelly x ____ ____
    Kathleen Lamb x ____ ____
    John Pacheco x ____ ____
    Cynthia Steinke _ ____ absent
    Therese VanBlarcom x ____ ____


    February 24, 2010