MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF MARCH 28, 2007


The Hennepin County Library Board met Wednesday, March 28, 2007 at the Ridgedale Library.

Present: John Gibbs, Holly Guncheon, Patricia Izek, Claudia Kelly, David Pratt, Cynthia Steinke, and Therese VanBlarcom.
Library Staff: Amy Ryan, Judith Friedrich, Lois Langer Thompson, Patrick Jones, Linda Trandem, Rebecca Mobarry, Margie Schuster, Sharon Ehresmann, Lin Maki, Gretchen Wronka, Margaret Gillespie, Bill Berg and Marilyn Zastrow.
Public: Diane Sannes and Mike Maki.

CALL TO ORDER
John Gibbs, President called the Hennepin County Library Board Meeting of March 28, 2007 to order at 5 p.m. and welcomed all attendees.

APPROVAL OF AGENDA
Agenda was unanimously approved.

MINUTES
Patricia Izek moved approval of the minutes of the February 28, 2007 Library Board meeting, Therese VanBlarcom seconded the motion which was approved.

PUBLIC COMMENT
Mr. Gibbs invited members of the public to provide comments to the Library Board. Diane Sannes, Friends of the Brookdale Library asked if communication between Hennepin County Library's Friends groups and the Friends of the Minneapolis Public Library was permitted. The Hennepin County Library Board does not oppose communication between the groups. Library Board members make an effort to attend Friends of the Library meetings, appreciate, and share news of their support and activities with others.

PROGRAM - Library Board Recognition - 2007 Acts of Caring Award from the National Association of Counties for At Home Service
Mr. Gibbs introduced Lin Maki, Patrick Jones, Becky Mobarry, Linda Trandem and Sharon Ehresmann, Outreach, and presented a certificate of recognition from the Library Board. Lin Maki summarized the program. Amy Ryan and John Gibbs will attend the National Association of Counties Award ceremony on April 26 in Washington, D.C.

BOARD MEMBER REPORTS
David Pratt: Attended the Hennepin County Board meetings on the proposed Hennepin County Library and Minneapolis Public Library consolidation.
Holly Guncheon: Has worked with Pen Pals and thanked the Ridgedale Library for displaying art from local elementary schools.
Therese VanBlarcom: Attended information meetings regarding the proposed consolidation.
Cynthia Steinke: Advised all to "go carefully in all the details" when considering the proposed consolidation.
Patricia Izek: Expressed appreciation for the wonderful service the library provides by displaying artwork for school districts. She also plans to attend future Friends of the Library group meetings.
John Gibbs: Attended the retirement farewell for Janet Leick. It was inspiring to see the level of support from colleagues from other county departments.

DIRECTOR'S REPORT
Position vacancies - Sandy Vargas, Hennepin County Administrator, accepted the position of Director of the Minneapolis Foundation effective April 2. Richard P. Johnson was named the acting County Administrator. Janet Leick's retirement left a vacancy which has been scrutinized and some changes have occurred. In addition, Amy Ryan's involvement in County matters with Information Technology Governance, Property Services, etc., resulted in a need for a Deputy Director to be in charge in her absence. Lois Langer Thompson was selected and accepted this position which will oversee the Library Services Division, Human Resources & Payroll and Budget & Finance. After further review, the Operations Division Manager vacant position will be held open for approximately 30 days and during this time, Facilities & Security and Material & Procurement will report to the Library Director.

Hennepin County Library and Minneapolis Public Library proposed merger overview:
  • Hennepin County is supportive of the proposed merger; employee relations, attorneys and the County Commissioners are all working together. Ms. Ryan reviewed the three County Board meetings and one County Board briefing. The Guiding Principles were favorably received at the first meeting on March 13. Minneapolis Public Library facility issues have been addressed with nine buildings rated excellent and five deemed adequate. Minneapolis Public Library has $18 million in referendums for capital investments. In November 2006, the Hennepin County Board of Commissioners approved a transfer of $50,000 to be used for administrative costs in planning the proposed merger. We are asking for this money to be used for transition costs if the resolution to enable legislation is approved.

  • Employee issues (salaries, benefits and hours) were addressed at the March 20 meeting and laid over until April 10 by the County Board of Commissioners.
Ms. Steinke asked what is needed to get approval to move forward. Further Library Board discussion occurred related to salaries, benefits, hours and labor unions. Library Board members received an additional copy of the Guiding Principles and Projected Merger Costs for a United Library System.

Urban Libraries Council Conference
A brochure for the Urban Libraries Council (ULC) Conference, Library Board travel information and conference calendar were distributed to Library Board members. Amy is attending the conference, May 4-5, 2007 in Cleveland, Ohio as a co-presenter on, "Culture Impact on Institutional Buildings." Lois Langer Thompson will conduct the April 25, 2007 board meeting.

Priority Ideas for Development and Implementation in 2007
Discussion occurred on HCL's mission, vision, and service commitment. Priorities highlighted for 2007 include: developing 21st Century libraries, positive environments, youth development in after school success, lifelong learning access for serving adults 55+, and community outreach to new and prospective customers.

NEW BUSINESS
Appointment of a Nominating Committee: Officers for 2007

Mr. Gibbs appointed Mr. Pratt, Chair with Ms. Steinke and Ms. Izek to present nominations for officers at the April 25, 2007 Library Board meeting.

OLD BUSINESS
Report from Bylaws Review Subcommittee - Therese VanBlarcom and Patricia Izek

Issues discussed and recommendations made:
  • The statement, "no committee shall consist of less than three members" change to two members
  • The President of the Board should be an ex-officio member and shall have a full vote upon such matters (concern about quorum and compliance with the open meeting law)
  • Consider change to the review schedule of the By-laws from three to five years
Advice will be solicited from the County Attorney's Office before making changes to the Bylaws pertaining to Minnesota Statutes Sections 383B.237 to 383B.247 and 134.001 to 134.50 with a follow-up provided at the April 25, 2007 Board meeting.

ACCEPTANCE OF DONATIONS
Ms. Guncheon moved to accept the donations, seconded by Ms. Izek, motion passed (seven yeas).
    $   334.98
    $   334.98
    Champlin
    TOTAL DONATIONS
There being no further business, the Library Board Meeting of March 28, 2007, was declared adjourned at 6:15 p.m. The next meeting is scheduled for Wed., April 25, 2007, 5:00 p.m., at the Ridgedale Library, 12601 Ridgedale Drive, Minnetonka, MN 55305.

 

_______________________________________
Holly Guncheon, Secretary