OF MAY 28, 2003

The Hennepin County Library Board met on Wednesday, May 28, 2003, at the Penn Lake Community Library.

Present: John Gibbs, Gerda Haas, Dawn Harris, Patricia Izek, Peter Mill, David Pratt, and Cynthia Steinke.
Library Staff Attending: C.Brown, D.Cramer, K.Kimerer, J.Leick, N.Perron, M. Gillespie, M.Lustig, M.Knoedel, M.Gillespie, L.Langer, M.Bell, C.Eberhardt, D.Weeks, C.Ahrens, & B.Berg.
Guests: Dawn Currier (OBF).

The meeting was called to order by President David Pratt with a welcome to all. There was no public comment.

Marilyn Lustig, Penn Lake Librarian, welcomed everyone to the renovated Penn Lake Library. Library was originally built in 1969 and opened in 1970. She reported on the building changes--materials handling, computers, self checkout, self reserve pickup, interior reorganization. Highlights: International Kids Club meets at the library 6 times per year; SHAPE is a major collaborator; conversation circles are popular.

A motion was made to approve the minutes of the April 23, 2003 meeting by P. Miller, seconded by G. Haas and C. Steinke; motion passed.

Information Services Policy and 24/7 Reference Update: Lois Langer reviewed changes recommended, which were very few actual changes, basically a format/structure change. Motion to approve the revised policy was made by C. Steinke, seconded by P. Izek, and motion passed. Ms. Langer also reviewed the current reference services offered and how use has increased.


2004 Budget Information: C.Brown laid the basis for this discussion--the County Board Briefing has been cancelled. Brown will be meeting with the County Board, along with other Department heads, to discuss budget impacts. David Cramer reported that county departments are following a new procedure for 2004--departments will be submitting budget reduction plans rather than a budget request. Current plans/schedule:
--Draft budget reduction plan with a $1.3 million reduction over the 2003 reduced budget.
--C.Brown meeting with Richard Johnson 5/30 to discuss library plan.
--Richard Johnson will either approve proposed reduction or will request a new plan.
--June 26 is date of County Board retreat and budget discussion with department heads.
--July 11 is date for final budget reduction.
--Late July/early August--Library administration meets with County Administration and the Office of Budget & Finance to fine tune the library budget. --August 22--more details.
--November 3--final budget entered into accounting system (FARS).

Based on the County's retirement/resignation incentive offer, the library currently has 28 staff leaving which means identifying $600,000 from the 2003 budget to cover this expense, and staff will need to justify filling all vacant positions.

Review of some of the proposed reductions:
--$40,000/year - new phone system savings
--no library open more than 40 hours/week (except Resource Centers)
--permanent reduction in substitute funding
--reduction in collection budget.

David Pratt expressed concern that staff and Library Board be fully informed of all cuts, and need to coordinate all public relations. Minneapolis Public Library and Scott County are both closing for one week as a cost-saving measure in 2003.


Library Building/Expansions: C. Brown reported that one of the Library Board requests at the April meeting was for a 5-mile radius map. Nancy Perron explained the two maps that she had prepared. Brown updated the Board on Maple Grove city negotiations for the land, which are still at same place they were last fall. Brown sees the issues: 1) Library Board support of Resource Library concept? and 2) perhaps a Library Board representative needs to meet with Commissioner Opat, County Administrator Vargas, and Deputy Administrator Johnson to discuss the concerns and issues.

Action: Request this topic again on the June Library Board agenda; staff to present an overview of Roles & Services as relate to the Resource Library concept.

Charles Brown had sent his written report. Construction updates: Eden Prairie opening date may slip; Brookdale project is moving along smoothly.

D.Pratt: Asked about the new Conceal & Carry Legislation and impact on libraries; will the County be posting signs in buildings? The County Attorney's Office is looking at the issue.

John Gibbs: Encourages a library gun policy and to look at possible signage.

Patricia Izek: She attended the Wayzata library opening.

Peter Miller: He has started touring all the library buildings.

Gerda Haas: She distributed her written report on National Library Legislative Day in Washington. She would encourage Foundation and Friends participation in this event in the future.

Cynthia Steinke: Attended the Penn Lake and Wayzata openings; missed the final Pen Pals lecture so asked about the authors planned for the next season. Karla Kimerer will e-mail Library Board with the new series listing.

Motion to accept the following gifts was made by P. Izek, seconded by P. Miller and passed.
$3,529.00 Friends of the Penn Lake Library to the Penn Lake Library for: Read-to-Win books for summer 2003, Penn Lake Reopening, 3 book trucks, newspaper stand, puppets/stuffed animals for children's area, 2 boom boxes, Friends name plates, dishes for staff use, and a staff vacuum.
534.00 Friends of the St. Anthony Library to the St. Anthony Library for a recliner in the staff lounge.

Motion to adjourn was made by C. Steinke and seconded by P. Izek; meeting was adjourned.


Dawn Harris, Secretary