Hennepin County Library Board Meeting Minutes May 19, 2004

Dawn Harris, Vice President called the meeting of Hennepin County Library Board Meeting of May 19, 2004 to order at 4:34 p.m. All board members were present except Cynthia Steinke and John Gibbs. Staff attending: J. Leick, N. Perron, J. Morgan, D. Cramer, Dawn Currier, Helen Malby, Senior Librarian, St. Louis Park Library and Julie Ham, guest from University of Minnesota Library.

Helen Malby welcomed Library Board to St. Louis Park Library. The library was renovated a year ago and all is holding up quite well. Just recently they added two new computers in the adult area (a total of 19-Adult area; 6-Children area; 3-Teen area). Helen also addressed the Bridges Over Poverty Workshop with high praise. It was insightful and she recommends others attend. This workshop helped in relating positively to people coming out of poverty. Helen highlighted the program with Project for Pride in Living (PPL), working with at risk youth between the ages 6-12 as one-on-one mentors in a structured program in the St. Louis Park Library.

David Pratt moved approval of the minutes, seconded by Gerda Haas and approved unanimously - 5 YEAS, 2 ABSENT (Steinke & Gibbs)       APPROVED

  • 2005 Budget - David Cramer
The guidelines received from the Budget and Finance Office, require that we (HCL) submit a budget request that has the same amount of Property Tax dollars 2005 that we have in our 2004 budget. Other guidelines:
    - Increase in personnel costs must be absorbed
    - 200 persons in Personal Services area to receive increases
    - Merit or Step increases just under $537,000
    - Health insurance up 8.5% over 2004
    - We have to absorb health insurance increase
    - Full year building funding for Brookdale and Eden Prairie
    - We have to factor in utility costs increases at the following percentages:
      1. Natural gas - 9%
      2. Electrical - 5%
      3. Water & Sewer - 3%
    - Currently over $1.4 million dollars from where we need to be for the 2005 budget
    - Looking at all possible options for reductions
    - Keep as many vacancies vacant in 2004. This would help better position us in 2005
    - No levy limits 2005 for local government
    - County Board has taken a fiscally conservation approach to Property Tax
Janet emphasized the impact of HCL in supporting other County Departments with preventative programs (i.e. Libraries Plus program facilitated with HC Court system and non-delinquent truants). HCL would position itself as an invaluable source to all departments.

In keeping with looking at ways of generating revenue, Janet has challenged the Senior Management staff to consider the rental of computer labs. The hours of rental would be between 8:00 and 10:00 a.m. to public partners as well as County Departments.
  • Rogers Library Renovation - David Cramer
The renovation of Rogers Library is a short-term solution. The library will close in July for renovation, approximately a 4-month project. The following changes will occur to help enhance the size and efficiency of space:
    - The objective is to make Library feel bigger and perform more efficiently
    - With expansion of Community, puts greater demands on the library
    - Create meeting room out of the garage
    - Increase the staff workroom area
    - Adding a small corner to the building
David Pratt posed the questions regarding the increase of Property Tax on individual home owners, where are the dollars going? Dawn Currier, Budget Analyst addressed this question. David also questioned:
    - Bonding limits
    - Falling interest rate and refinancing
    - Debt retirement
    - Library Debt Services
New Business
Peter Miller inquired/suggested research as revenue generator for the library. Offer research services to firms and companies who need research completed but don't know where to look for a provider.

Director's Report - Janet Leick
  • Foundation Executive Director Update
The Foundation has hired Margaret Telfer as the Interim Director for 3-months. David Pratt will attend the Foundation Retreat, June 24th @ 3:00-7:30 p.m., Robert H. Rohlf Room to discuss "Where Is The Library Foundation Headed?"
  • Brookdale Library Opening
    - 6500 items where checked out on Saturday of Opening
    - 84% of items checked out was done on the self-checkout machines
    - 210 new Library Card Applications were processed
    - Overall comments: Fantastic! Awesome! Jam Packed! Simply Great! Totally Amazing!
Peter Miller discussed missed opportunities and the confusion of the general public with relationships of Suburban libraries and Minneapolis libraries. How do they integrate?
  • Eden Prairie Opening
We finally have a date for the Eden Prairie Opening, which is Thursday, August 12th @ 4:00 p.m. for Stakeholders; Ribbon Cutting @ 5:30 p.m. - Saturday will be filled with other programming, opening activities. Patricia Izek suggested invitations be extended to Eden Prairie School Directors.
  • Commissioner's Breakfast
Reminder, contact Jane McGovern in the Library Foundation to reserve your seat at the Commissioner's Breakfast, May 25th @ 8:00 a.m., Minneapolis Club

  • Gifts
David Pratt moved approval of acceptance of non-monetary gifts, seconded by Patricia Izek and approved unanimously - 5 YEAS 2 ABSENT (Gibbs & Steinke)     APPROVED

There being no further business the meeting of Hennepin County Library Board for May 19, 2004 was declared adjourned at 5:31 p.m.


Peter Miller, Secretary