MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF MAY 28, 2008


The Hennepin County Library Board met Wednesday, May 28, 2008 at Northeast Library.
Present: Roger Hale, Patricia Izek, Jill Joseph, Kathleen Lamb, John Pacheco, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin Co. Staff:Bill Berg, Jerry Blue, Ginger Bush, Sharon Charles, Jane Eastwood, Judith Friedrich, Teresa Jensen, Michael McConnell, Nancy Palmer, Lois Porfiri, Char Sohlberg, Commissioner Mark Stenglein, Lois Thompson, Marilyn Turner and Ardis Wiley
Public: Carolyn Bacon, Wendy Bloom, Anita Duckor, Representative Diane Loeffler, Jenny Skinner

CALL TO ORDER
Library Board President Patricia Izek called the Hennepin County Library Board meeting of May 28, 2008 to order at 5:05 p.m. and welcomed all attendees.

WELCOME
Patricia Izek introduced Commissioner Mark Stenglein who greeted the Board. He is enthusiastic about the new Library Board, the renovation of Northeast Library and other capital projects. Commissioner Stenglein noted future learning opportunities as we move forward providing services to all Hennepin County residents.

Patricia Izek welcomed Representative Diane Loeffler, District 59A in northeast Minneapolis. Representative Loeffler expressed her support for libraries and is looking forward to a renovated Northeast Library.

APPROVAL OF AGENDA
John Pacheco made a motion to approve the agenda which was seconded by Cynthia Steinke. Motion was approved.

APPROVAL OF MINUTES
Therese VanBlarcom made a motion to approve the minutes of the April 16, 2008 Library Board meeting which was seconded by Cynthia Steinke. Motion was approved.

PROGRAM REPORT
  • Northeast Library Overview: Northeast Library Senior Librarian Lois Porfiri
    Ms. Porfiri summarized diverse Northeast Library customer needs, plans for future citizenship circles, and a variety of neighborhood redevelopment efforts.
  • Northeast Library Capital Project: Deputy Library Director Lois Thompson
    Ms. Thompson described Northeast Library renovation project. Highlights include expanded children's and teen areas, additional computers with wireless access, comfortable reading and quiet study areas, flexible meeting space, a display area for local art, and plans to reconfigure parking to increase efficiency. Board discussion included the timetable for the design/development stage of the project which is expected to resume in June 2008.
  • Governor's Safety Award: Operations Division Director Nancy Palmer
    Ms. Palmer displayed the framed certificate and summarized the 2007 Outstanding Achievement Award presented to Hennepin County Library in recognition of excellence in injury prevention performance in occupational safety.
NEW BUSINESS
  • Off the Shelf Gala: Library Foundation Board Member and Gala Co-Chair Jenny Skinner
    Ms. Skinner summarized the collaborative efforts of the Library Foundation of Hennepin County, The Friends of the Minneapolis Public Library, and suburban Friends of the Library groups to plan the Gala. The event to celebrate the future of our new Hennepin County Library is Sat., May 31, 2008 at Minneapolis Central Library from 7-11 p.m. All are welcome and tickets are available.
  • Golden Valley Library Art Proposal: Lois Thompson
    Golden Valley Librarian Jeanne Stevens addressed the Library Board to describe and share photographs of samples of the artist's work which is being considered for purchase by the Golden Valley Library Friends. Co-President of the Friends of the Golden Valley Library Wendy Bloom was introduced. The proposal was approved by Library Administration. Library Board approval is the next step prior to commissioning the art to be funded by the Friends of the Golden Valley Library. Board discussion on the policy, process, and Friends purchases followed. Kathleen Lamb made a motion to accept the proposal for the art project to be commissioned by the Friends of the Golden Valley Library; the motion was seconded by Roger Hale. The motion passed.

DIRECTOR'S REPORT
2009 Operating Budget Request
Amy Ryan summarized issues that impact the 2008 Budget that included a consolidated larger workforce and the transfer of funds related to facilities and security to Hennepin County Property Services Department that are new for 2008. The schedule and process for developing the 2009 Operating Budget request was reviewed and included instructions and themes received from County Administrator Richard Johnson that are followed by all County Departments. Further in-depth discussion will occur at the June 25 and July 23, 2008 Library Board meetings. Library Board discussion followed and questions included the status of the tax bill.

Planetarium Update
The May 15, 2008 Hennepin County Board Briefing on the Planetarium was summarized. Board discussion followed recognizing this is a difficult, complex situation given the financial issues, expiration of the $22 million from the State in 2010, and the dynamic, educational experience a Planetarium could provide. Next steps include a cost update based on the business plan, which is now two years old. Another meeting is planned mid-June with the Planetarium Society, County Administration, Jane Eastwood and Amy Ryan to review the additional information. The Library Board will continue to receive updates.

Reminders
  • June 1 is the first Sunday 18 libraries will be open thanks to Ballpark funding. We are proud to offer this service and festivities are planned at each location. Board members are welcome to attend.
  • Deputy Library Director Lois Thompson will stand in for Ms. Ryan at the June 25, 2008 Library Board meeting. She will be participating in the Urban Libraries Council forecasting strategy group at the American Library Association annual conference in Anaheim.
David Pratt requested a report on library use statistics at the June Library Board meeting. An update will be provided.

BUSINESS PREVIOUSLY ADDRESSED
Mission and Vision Discussion: Carolyn Bacon, Bacon and Associates
Ms. Bacon provided an update on the Mission and Vision process to date and reviewed the purpose. The Library Administrative Council, Judith Friedrich and Sheila Matthews crafted options for new Mission and Vision statements based on work that was done at the Library Board retreat. She recognized the Board and staff processes resulted in similar themes. Feedback was provided by Library Board members and Ms. Bacon will take their input and revise the existing options as we work toward completion of a new Mission and Vision for Hennepin County Library.

ACCEPTANCE OF DONATIONS
Cynthia Steinke made a motion to accept the donations, seconded by Therese VanBlarcom; the motion passed.

BOARD MEMBER REPORTS
Cynthia Steinke attended the Hennepin County Board Briefing on the Planetarium and found the presentations interesting and helpful in understanding the situation.
John Pacheco recognized opportunities and challenges before Library Board members, his role, and suggested a broader committee structure for the Board which he will detail for future discussion.
David Pratt attended the volunteer recognition brunch where approximately 400 volunteers were recognized for their service. It was a great event and they felt appreciated. The event planners were recognized for their efforts.

ADJOURNMENT
There being no further business, Therese VanBlarcom made a motion to adjourn the Library Board meeting of May 28, 2008 at 6:50 p.m. The motion was seconded by Cynthia Steinke and the motion passed. The next meeting is scheduled for June 25, 2008 at Ridgedale Library, 12601 Ridgedale Drive, Minnetonka, MN.

 

_________________________________________
John Pacheco, Secretary
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