OF JUNE 26, 2002

The Hennepin County Library Board met on Wednesday, June 26, 2002, at the Golden Valley Community Library.

Present: John Gibbs, Gerda Haas, Dawn Harris, Patricia Izek, Cynthia Steinke, Carol Walsh.
Library Staff Attending: C.Brown, D.Cramer, J.Leick, J.Morgan, N.Perron, L.Larsen, L. Stetler, S.Nilsen, E.Feinberg, S.Louis, K.Cherry, A.Wiley, C.Ahrens, & B.Berg.
Guests: Dawn Currier (OBF) and Alanna Tyler (County Admin.).

Call to Order/Welcome/Public Comment
The meeting was called to order by Vice President Cynthia Steinke with a welcome to guests and staff.

A motion was made to approve the minutes of the May 22, 2002, meeting was made by C. Walsh, seconded by D. Harris; motion passed.


Operating Budget 2003: David Cramer reviewed the 2003 Library operating budget submission and the 2003 Capital Budget. John Gibbs would like to see future detailed discussion on the budget impact as related to expansion plans, imbedding a problem for the future; he suggested a Library Board & staff working session. Suggestion to look at alternatives to more and bigger libraries. Library Staff will send to the Library Board: copies of the 2000 County Board briefing about budget impact of building expansions, and the cost projections. Also would like information on what other similar-size systems are doing in light of the budget situation.
Library Board motion to approve and submit the budget as discussed was made by Patricia Izek, seconded by Gerda Haas; motion passed.

Capital Budget 2003: D.Cramer reviewed the 2003-2007 CIP (Capital Improvement Projects) as submitted; includes a modest request for the Library.


Policy Committee: C.Steinke reported that the Information Services Policy will be delayed until spring 2003 for review.

PROGRAM: Marlene Moulton Janssen, MELSA, was introduced by Charles Brown. MELSA is one of the 12 state regional library systems--covers the 7-county metro area with 9 library systems. MELSA is a federated library system; Great River Regional is a consolidated. Ms. Janssen presented an overview of MELSA operations/services (a hard copy of her Powerpoint presentation has been requested.)
Questions from Library Board members were addressed regarding the LDS situation:
Q: Library Board has a more expanded advocacy role? A: MELSA would like to welcome trustees and will bring up at next Legislative Committee meeting.
Q: Suggestion of a postcard mailing campaign sponsored by MELSA or the LDS Coalition. A: Options will be considered.
M. Janssen welcomes e-mails from trustees.

Joint Breakfast with Foundation Board: C. Brown reported that the date has been set for this breakfast: October 15, 7:30 a.m., Lutheran Brotherhood. Library Board and Foundation Board will work on a combined agenda for this meeting, but the Foundation will probably take the lead. Consensus of Library Board was to proceed with plans for a separate Library Board/County Board breakfast in the spring, after elections and the new County Board is established.

Commissioner/Candidate Meetings: C. Brown reported that after primary elections, Library Board and Foundation Board members would book informal breakfast meetings with all Commissioner candidates--both new and incumbents.

In addition to his written report, Charles Brown introduced Dawn Currier, new budget analyst assigned to the Library, and Sarah Varner, Intern at Ridgedale from St. Olaf College. FBI e-mail was sent to Library Board 6/25; CIPA will be appealed to the Supreme Court, very expensive endeavor; Teenlink has been recognized with a NACo award. Update on the LDS situation: Brown will begin to share information with the Library Board; will supply background information to Library Board and possible contacts. He will also follow up with MaryBeth Davidson, County lobbyist, and seek her advice.

Cynthia Steinke: Attended ALA and many advocacy sessions; she would like to save the ALA Advocacy discussion for a future Board retreat. Update on the Eden Prairie art project.
Gerda Haas: Hopkins art project artist has been selected. She toured the Adult Correctional Facility in Plymouth with Sandy Louis, shared printed information on the facility, and recommends the tour to other trustees.
Carol Walsh: She will report on her attendance later at the appropriate time. Internet Public Use training is a great program; David Lane will attend the July meeting with Internet Survival Kits for Board members. Tom Gillaspie presentation: demographics in the state and the impact on economics and libraries. Julia Morgan is working on gathering data for the July Board packets.
Charles Brown reported on ALA activities.

Motion to approve the gifts was made by J. Gibbs & seconded by P. Izek; motion passed.
$1122.58 Friends of the Brooklyn Park Library to the Brooklyn Park Library for a children's program, Melsa materials, the summer program kickoff celebration, gift for volunteers, and birdseed.
1402.58 Friends of the Edina Library to the Edina Library for 2 History of Edina books, browsing materials, coffee, and refreshments for Art Opening.
744.86 Friends of the Edina Library to the Edina Library for Alison McGhee, 3 Poets book talks, and Demco book display fixture.
798.47 Friends of the Maple Grove Library to the Maple Grove Library for food for book sale workers, children's program supplies, aquatics plus aquarium, youth services supplies, adult program, teen supplies, Scholastic books for summer program giveaways, and book sale for author program.
152.38 Friends of the Rogers Library to the Rogers Library for children's book for summer "Read to Win" program.
1938.82 Friends of the Westonka Library to the Westonka Library for 626 paperback books to be used for Super Readers Summer Reading program.
90.00 Friends of the Westonka Library to the Westonka Library for 18 $5 gift certificates to be used as prizes for kite decorating contest.
21.29 Friends of the Westonka Library to the Westonka Library for a coffeemaker.
364.84 Friends of the Westonka Library to the Westonka Library for 80 board books for Lapreading storytime.

Motion to adjourn made by P. Izek, seconded by C. Walsh; meeting was adjourned.

Dawn Harris, Secretary