MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF JULY 23, 2003


The Hennepin County Library Board met on Wednesday, July 23, 2003, at the Rockford Road Community Library.

Present: John Gibbs, Gerda Haas, Dawn Harris, Patricia Izek, Peter Miller, David Pratt, and Cynthia Steinke.
Library Staff Attending: C.Brown, J.Morgan, N.Perron,, M.Bell, J.Foster, D.Burns, P.Pennington, M.K.Krone, A.Luedtke, J.Erickson, S.Samatar, M.Egan, C.Ahrens, & B.Berg
Guests: No guests were present.

CALL TO ORDER/WELCOME/PUBLIC COMMENT
The meeting was called to order by President David Pratt with a welcome to all. There was no public comment.

Juanita Foster, Rockford Road Librarian, reported that the library was built in 1972 and remodeled and expanded in 1997. She gave several examples of library collaborative activities with additional input from staff. The service area demographics show increases in Hispanic, Hmong, African American and Russian populations. Rockford Road (RR) was the first agency to use Express Checkout and now circulates over 80% using Express Checkout. Due to the retirement incentive this year, RR has lost approximately 103 hours per week of staff time.

APPROVAL OF MINUTES
A motion was made to approve the minutes of the June 18, 2003 meeting by P.Miller, with one correction to spelling of his name, seconded by P.Izek and G.Haas; motion passed [minutes were corrected].

PROGRAM
USA Patriot Act - Julia Morgan: Julia read the acronym for the initials of USA PATRIOT ACT and noted that the act itself reads about 300+ pages. It is available in the library and online for those wishing to read it. There are three sections that impact libraries: 214, 215, and 216. The Electronic Communications & Privacy act now includes Internet as a form electronic communication, so records of use of this form may be requested in an investigation (e.g. MPL requires library card ID for use of in-house); HCL uses sign up sheets for computer access, which are not kept, discarded at end of each day, and no ID is required. As a result, HCL would not be able to comply with a request for users under this part of the act. HCL requires a subpoena or search warrant (both now require lower level of justification) for access to any data or equipment/software. Question posed: does HCL notify patrons of impact of USA PATRIOT ACT? Answer: not at this time. Suggestion was made to perhaps post a link to Patriot Act sites on the web. Concerns expressed about impression and impact of posting warnings--not recommended.

COMMITTEE REPORTS

Policy Committee:
C. Steinke moved re-affirming the Freedom to Read Policy, seconded by J. Gibbs; motion passed.
P. Izek moved approval of the revised Freedom to View Policy [addition at beginning: "This policy is based on the American Library Association's Freedom to View Statement."], seconded by C. Steinke; motion passed.
D. Pratt moved re-affirming the Policy Review Policy, seconded by P.Izek; motion passed.
P. Izek moved re-affirming the Per Diem Policy, seconded by P. Miller; motion passed.

Internet Public Use Policy:
Question was raised that perhaps it is time to move this policy to a 2-year review cycle instead of 1 year. M. Bell reported that the annual review has helped staff in the past, but this issue is not quite the "hot button" it was originally, and it would be good to move to a 2-year cycle. The current delay in review is due to the recent CIPA decision and awaiting any definite County action. C. Brown would like to wait until CIPA impact is determined and then move the policy to a 2 or 3-year cycle.
P. Izek moved approval of a one-year delay in review of this policy, C. Steinke seconded; motion passed.

NEW BUSINESS
Budget 2004: C. Brown reviewed materials that have been submitted to the budget office (copies were mailed to Library Board members). County is using a new process this year of reduction submission rather than submitting budget requests. County Board budget retreat: C. Brown attended the retreat, Board members expressed concern about the $800,000 reduction which would impact open hours in a number of the 21 community libraries. Brown requested any Library Board comments or questions that he could share with County Administration: Steinke is not supportive of the hours reduction; Harris finds it difficult to respond because the amount of reduction seems to change. Brown hoped/encouraged Library Board members to attend and speak at the County Board budget presentation and will notify the Library Board of the schedule when it is announced. Aug. 11, 1:30 p.m. is the library presentation before the County Capital Budget Task Force (CBTF); input from President Pratt at this hearing is important to the Library.

DIRECTOR'S REPORT
Question from Library Board on status of periodicals and vendor bankruptcy; library staff will attend the September 17 meeting to give an update.
Construction update: Maple Grove--situation seems to be hinged on property acquisition by city; probably looking at 2006 opening; operating funds are still uncertain. J. Gibbs again raised question on identifying operating funds for Maple Grove. Will land acquisition put an automatic process in place for the building project? He would like to see a commitment from the County Board. Suggestion was made to develop a 3 or 5-year plan that envisions a Maple Grove Resource Library and the operating budget needed. D. Pratt suggested a 3-person Library Board subcommittee to work with library staff to develop a plan for Library Board review.
Action: D. Pratt will appoint 3 Library Board members to a task force; this task force will define a charge and timeline. Motion for the task force was made by C.Steinke, seconded by P.Miller, and passed.
Eden Prairie--still questionable, but contractor is poised to begin as soon as insurance issues are resolved. Brown will notify Library Board members when construction re-starts.
Southdale--looking at a 2-3 week closing for construction related to first floor renovations.
Brookdale--Library portion of project is very impressive; looking at early May opening.

MEMBER REPORTS
Gerda Haas: Visited Southdale Library for a tour; also visited the correctional facility; stopped at a children's juggler program at St. Louis Park Library.
Dawn Harris: Reported on Brookdale Art Committee that has reviewed submissions and narrowed field to 3 artists for further interviews; she requested an ALA-Toronto update from Charles and Cindy.
Peter Miller: When people learn that he is on the HCL Board, he hears many compliments about HCL services.
Patricia Izek: She joined Gerda for tour of Southdale and was impressed with the improved traffic flow; she encouraged her son to participate in "Boys read" program at Ridgedale.
John Gibbs: He worked with Nancy Perron on highlighting the C-SPAN bus at Ridgedale Library.

ALA Conference in Toronto: Charles and Cindy gave brief reports of the conference.

OTHER
No gifts this month.

ADJOURNMENT
Motion to adjourn was made by P.Izek and D.Harris, seconded by J.Gibbs; meeting adjourned.

 

 

_____________________________
Dawn Harris, Secretary