MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
JULY 22, 2009


The Hennepin County Library Board met Wed., July 22, 2009 at Ridgedale Library.

Present: John Gibbs, Holly Guncheon, Roger Hale, Sandy Johnson, Jill Joseph, Claudia Kelly, Kathleen Lamb, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff: Bill Berg, Juli Bratvold, Tonya DePriest, Kelli Koob, Lois Lenroot-Ernt, Jennifer Nelson, Michael McConnell, Jodi Monson, Dave Nuckols, Nancy Palmer, Allen Rezac, Margie Schuster, Charlene Sohlberg, Lois Langer Thompson, Marilyn Turner and Ardis Wiley
Public: Valerie Holler, Aaron Izek, Patricia Izek and Stu Wilson

CALL TO ORDER
President Therese VanBlarcom called the Hennepin County Library Board meeting of July 22, 2009 to order at 5 p.m. and welcomed attendees. New Library Board member Sandy Johnson was introduced; she expressed her excitement about being appointed to the Library Board.

APPROVAL OF AGENDA
Claudia Kelly made a motion to amend the order and approve the amended agenda which was seconded by Cynthia Steinke. Motion passed.

CONSENT ITEMS
Sandy Johnson made a motion to approve the consent agenda with the removal of commendations which was seconded by Ms. Steinke. Motion passed.

LIBRARY BOARD RESOLUTIONS
President VanBlarcom read a resolution commending Library Board member Roger Hale. Jill Joseph made a motion to approve the resolution which was seconded by Claudia Kelly. Motion passed. President VanBlarcom read a resolution commending former Library Board member Patricia Izek. Roger Hale made a motion to approve the resolution which was seconded by Cynthia Steinke. Motion passed. Mr. Hale and Ms. Izek thanked Board colleagues.

PUBLIC COMMENT
No public comment.

PROGRAM
  • Community Support Conversation Summary, Friends of the Library Coordinator Margie Schuster
    Margie Schuster summarized the seven conversations held in June/July in each Commissioner's district. The meetings were scheduled as a result of the Library Board resolution passed August 2008 following the merger of the Library Foundation of Hennepin County and The Friends of the Minneapolis Public Library to explore the level of interest of neighborhood residents to support libraries. Discussion followed. A full report is expected mid-August.
  • Media MashUp, IMLS funded Nation of Leaders Demonstration Grant, Web Services & Training Sr. Librarian Jennifer Nelson
    Ms. Nelson explained Media MashUp is a strategic program that provides opportunities for kids and teens to develop 21st Century literacy skills. Hennepin County Library is working with a 2008 grant of $272,000 partnering with Memphis, Seattle, Philadelphia, Wilmette, and Charlotte & Mecklenburg County Public libraries in determining how libraries in the 21st Century accommodate the needs of learners. Ms. Nelson demonstrated the website and asked Board members to let Char Sohlberg know if they are interested in hands-on training.
PRESIDENT AND BOARD MEMBER REPORTS
  • Ms. VanBlarcom reported the meeting with Commissioner Opat and Lois Langer Thompson to discuss a joint meeting with the County Board and Library Board is scheduled August 3. Central Library was awarded an American Institute of Architects (AIA) and American Library Association (ALA) Award at the ALA Conference in Chicago. The award recognizes facilities with remarkable architectural design and functionality over the last two years. She also attended programs regarding 21st Century libraries.
  • Claudia Kelly attended 21st Century programs at the ALA annual conference. She reported on mobile devices access and a notable increase of interest in downloadable books.
COMMITTEE REPORTS
Athenaeum Subcommittee Chair David Pratt
  • Reported on the Subcommittee's meeting on July 20 where a draft proposal prepared by Resource Services Division Manager Sharon Charles last fall was discussed. Revisions are being incorporated and another meeting will be scheduled. Mr. Pratt indicated the revised draft will be distributed to all Library Board members.
Budget & Finance Committee Chair Jill Joseph
  • Ms. Joseph reported on the joint Budget & Finance and Executive Committees meeting of July 6. The proposed 2010 budget request was reviewed; it includes a reduction of 4% on top of the reduced 2009 budget. It also includes increased expenses due to the openings of Plymouth and Maple Grove libraries in 2010. The next meeting of the Budget & Finance Committee is Aug. 13.
Program and Policy Committee Cynthia Steinke
  • No meeting was held in July; the next scheduled meeting is Aug. 21.
Executive Committee Chair Therese VanBlarcom
  • Ms. VanBlarcom added the July 6 joint committees meeting, included a discussion of the new HCL draft mission statement process to date. This process was turned over to staff to complete a recommendation for Library Board approval. The purpose of the meeting with County Board Chair Commissioner Opat and Director Lois Langer Thompson was summarized and a copy of the proposed meeting outline will be shared with the Library Board. The next meeting of the Executive Committee is Aug. 10 at Central Library. Discussion followed; this meeting may be changed to a full Library Board meeting with a focus on the Operating Budget Request and proposed Capital Plan rather than a Committee meeting. If a change is made, board members will be notified.
UNFINISHED BUSINESS
No unfinished business.

NEW BUSINESS
No new business.

DIRECTOR'S REPORT
  • 30 min. Employee Forums will be held at Brookdale (Aug. 3, 9-9:30 a.m.), Ridgedale (Aug. 10, 1-1:30 p.m.), and Central libraries (Aug. 12, 9:15-9:45 a.m.) to address several issues including the proposed 2010 Operating Budget request and an update on the Mission and Vision process. The Mission and Vision recommendation will be before the Board at their Aug. 26 meeting.
  • Ms. Thompson met with the County Board in June to talk about the Library. Her presentation included the Library's mission, strategic plan, and service model. Commissioners are interested in having stakeholders hold a retreat to provide leadership and potentially bring in a consultant to guide the discussion. Changes in the capital plan were also discussed. The County Board expressed support for services for a 21st Century library with traditional services and recognized libraries of the future have a balance to maintain.
  • $4.5 million in Legacy funding was approved for Minnesota libraries; with $1.5 million of that total for MELSA libraries. MELSA directors have discussed uses but the funds have not been received.
  • The 2010 budget request overview was reviewed. Estimated changes in revenue from MELSA, proposed use of ballpark sales tax, and a revenue reduction in transfer of Minneapolis merger funds were addressed. Proposed items on the reduction list were reviewed and discussion followed.
  • Library managers/supervisors attended a mandatory H1N1 Flu Virus information session to learn more about Hennepin County's plan. All County Departments have or are developing specific plans that support the county's overall response.
  • The Capital Budget Task Force (CBTF) meets Aug. 17; the library department presents at 2:30 p.m. Board members are welcome to attend the library presentation to the CBTF who will in turn, make a recommendation for County Board approval.
  • The capital budget proposal for Northeast Library was approved at 80% of the amount requested. The library is examining several options, looking at ways the budget can be reduced while ensuring the infrastructure is built and library service is not diminished. Community meetings for Walker led by Commissioner Dorfman have been held. In relation to New North/Webber Park Library, Hennepin County is in the process of property acquisition so currently the Library Department is not involved in any planning.
  • Other items from Ms. Thompson: met with Commissioner Jeff Johnson Friends of Rogers Library and developed a resolution to move forward; Hennen ratings show HCL ranks fifth, rankings are based on pre-merger 2006 statistics; the August issue of Edina Magazine will feature a profile of HCL Director; recently spoke at a meeting of the Retired Men of St. Louis Park; and was invited by the League of Women Voters to speak about the library merger in Oct. 2009.
ADDITIONAL BOARD MEMBER COMMENTS
Ms. Lamb requested an update on all capital projects at the Aug. 26 Library Board meeting. Mr. Gibbs stressed careful consideration must be given to the impact on operational expenses as every library capital project commitment is addressed. Ms. VanBlarcom will consider calling a second meeting in August to further discuss budget issues.

ADJOURNMENT There being no further business, Ms. Steinke made a motion to adjourn the Library Board meeting of July 22, 2009 at 6:35 p.m. which was seconded by Ms. Joseph. The motion passed. The next Library Board meeting is Aug. 10, 2009 at Central Library.

____________________________________
John Pacheco, Secretary

 

 

Resolution Commending Roger Hale


WHEREAS, Roger Hale, having been a member of the Hennepin County Library Board in 2008 and 2009, has contributed significantly to the goals and objectives of the Hennepin County Library System; and
WHEREAS, Mr. Hale has been a faithful and effective Board member who among his many contributions served as a member of the Budget & Finance Committee and on the Athenaeum Committee; and
WHEREAS, Mr. Hale contributed to the new Hennepin County Library system and provided a wealth of knowledge and oversight having served as the Chair of the Minneapolis Library Advisory Committee that recommended the merger; and
WHEREAS, Mr. Hale is recognized as an experienced business leader and exemplary manager along with his commitment to being an advocate for outstanding library services for all; therefore
BE IT RESOLVED, that the Hennepin County Library Board by this resolution extends to Roger Hale their appreciation for his service on behalf of the residents of Hennepin County, Minnesota.

Jill Joseph made a motion to approve the resolution commending Roger Hale which was seconded by Claudia Kelly. Motion passed.
July 22, 2009
Hennepin County Library Board YEA NAY OTHER
John Gibbs x ____ ____
Holly Guncheon x ____ ____
Roger Hale ____ ____ abstain
Sandy Johnson x ____ ____
Jill Joseph x ____ ____
Claudia Kelly x ____ ____
Kathleen Lamb x ____ ____
John Pacheco ____ ____ absent
David Pratt x ____ ____
Cynthia Steinke x ____ ____
Therese VanBlarcom x ____ ____

 

Resolution Commending Patricia Izek


WHEREAS, Patricia Izek, having been a member of the Hennepin County Library Board from 2000-2008, has contributed significantly to the goals and objectives of the Hennepin County Library System; and
WHEREAS, Ms. Izek has been a faithful and effective Board member who among her many contributions served as President, Vice President, and Secretary on the Library Board; and
WHEREAS, Ms. Izek contributed pre and post-merger to the new Hennepin County Library system and provided approachable, experienced leadership when Library Board membership expanded from seven to eleven; and
WHEREAS, Ms. Izek has represented Hennepin County Library with distinction at the Minnesota Library Association state and American Library Association national conferences; and
WHEREAS, Ms. Izek has been a continuous and dedicated advocate for the library, library services, customers, and staff; now therefore,
BE IT RESOLVED, that the Hennepin County Library Board by this resolution extends to Patricia Izek their appreciation for her service and leadership on behalf of the residents of Hennepin County, Minnesota.

Roger Hale made a motion to approve the resolution commending Patricia Izek which was seconded by Cynthia Steinke. Motion passed.
July 22, 2009
Hennepin County Library Board YEA NAY OTHER
John Gibbs x ____ ____
Holly Guncheon x ____ ____
Roger Hale x ____ ____
Sandy Johnson x ____ ____
Jill Joseph x ____ ____
Claudia Kelly x ____ ____
Kathleen Lamb x ____ ____
John Pacheco ____ ____ absent
David Pratt x ____ ____
Cynthia Steinke x ____ ____
Therese VanBlarcom x ____ ____