MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF AUGUST 23, 2006


The Hennepin County Library Board met on Wednesday, August 23, 2006 at Oxboro Library.

Present: John Gibbs, Holly Guncheon, Patricia Izek, Jeffrey Lunde, and Therese VanBlarcom
Library Staff Attending: Amy Ryan, Janet Leick, Pearl Hunt-McCain, Margie Knoedel, Sharon Charles, and Bill Berg
Friends of the Oxboro Library Attending: Allan Maffit; President, Joanne Duggan; Treasurer, and Gene Christensen

CALL TO ORDER
John Gibbs, President called the Hennepin County Library Board Meeting of August 23, 2006 to order at 5:07 p.m. with a welcome to all.

APPROVAL OF AGENDA
John Gibbs moved to change the order of the agenda with item 7 before item 4 and item 9 after item 7.

MINUTES
  • July 12, 2006
Patricia Izek moved approval of the minutes, seconded by Holly Guncheon and approved unanimously - 5 YEAS 2 ABSENT (Pratt and Steinke)   APPROVED

NEW BUSINESS
  • LB 17, Per Diem Policy and LB18, Policy Review Policy will be voted and discussed at next month meeting.

  • Appointment of Library Board Subcommittee - John Gibbs appointed Patricia Izek and Holly Guncheon to serve on subcommittee with Janet Leick following the next meeting, September 27th, Golden Valley Library at 7:00 p.m. to discuss five policies; LB1, Collection Development and Management, LB8, Friends of the Library, LB9, Gift Policy, LB10, Art in Public Libraries, and LB11, Information Services.
ACCEPTANCE OF GIFTS
Holly Guncheon moved to accept gifts, and approved unanimously by the Board - 5 YEAS 2 ABSENT (Pratt and Steinke)   APPROVED
    $    120.00 Brookdale: Gerri Masica
    $    100.00 Brookdale: VFW 217 Brooklyn Park
    $1,518.00 Edina
    $     50.00 Excelsior: Excelsior Bay Books
    $   195.24 Hopkins
    $1,701.89 Penn Lake
    $     52.00 Penn Lake: staff member
    $3,699.00 Ridgedale
    $1,372.44 Rockford Road
    $   251.00 Wayzata
    $9,059.57  TOTAL GIFTS
LIBRARY BOARD MEMBER REPORTS
Therese VanBlarcom
  • Attended the Macy's Celebration of Giving event which also included the public announcement of the Museum Adventure Pass program.
Patricia Izek
  • Patricia's son attended a program at Augsburg Park Library sponsored by Best Buy Technology Grant, the Library Foundation, Urban 4-H, and Hennepin County Library to bridge the technology gap for early teens. He worked with photography, a script and made a film and thought it was a fantastic program.
Jeffrey Lunde
  • Voiced concerns of a few Champlin residents regarding future plans for Champlin Library and Brooklyn Park Library.
PROGRAM
  • Oxboro Library - Pearl Hunt-McCain
    Pearl welcomed the Library Board to Oxboro Library. The year started with the Martin Luther King Day Celebration which included T. Mychael Rambo and Tom West performing to a standing room only crowd sponsored by the Friends of Oxboro Library. Oxboro Library received much media coverage for the event from Channels 4, 9, 11 and Channel 29 reported their 10 o'clock News Program live from the library.

    Oxboro Library has a very active teen group with a middle school across the street. Students have formed an Oxboro Youth Advisory Council, as they call it "Ox-YAC". They wanted to do a community service project. Ox-YAC made Valentines for homebound customers through HCL's Outreach department for the second year. They also made centerpieces for the Harvest Tea, Valentine Tea and Intergenerational Tea. The group held tea cup stories and partnered with Martin Luther Manor, a senior resident housing. They applied for a grant, "Game Stop" and received $500, an additional $500 from the Foundation of HCL and $1000 from the Friends of Oxboro Library. They are using this money to hire someone to teach them how to write poetry, play games and hang out in an after school program on Mondays at the library starting in September.

    Oxboro Library has another active group for elementary students, "Books and Hats Club" for slower or reluctant readers which was very successful. Through research we learned they may need to manipulate something with their hands while being read to. They are knitting scarves and hats which are donated to various charities or given as family gifts. Our teens wanted a group of their own and started, "Stories and Hats". Bernie Farrell, the Youth Services Librarian who started these programs will be nominated for an outstanding service award by the Association of Minnesota Counties.

    In its third year are two butterfly workshops, "Egg to Adult Monarch" with children looking for eggs evolving to chrysalis and into monarch butterflies. Some cocoons were brought in on milkweed and children watched the progression. They learned how to handle the butterflies and when to release them.

    A customer confided in Pearl that when she helped him log into a computer, he was able to find a job opening at Denny's restaurant, and was just coming back from an interview where they hired him. Now he was looking for books on how to be a good waiter. Another regular customer who spoke little English wanted help cutting and pasting his resume into a job application because the company was going to hire him. On his school transcript he had a 3.89 grade point average in auto mechanics from Hennepin Technical College. These are the kinds of stories Oxboro Library likes to hear as to how we are making an impact in customer's eyes.
DIRECTOR'S REPORT - Amy Ryan
  • St. Anthony Library Lease Renewal
At the last County Board Committee meeting council members moved forward the St. Anthony Library Lease and it will go for final approval at next week's meeting with a five year lease renewal, costing $56,000 annually.
  • Brooklyn Park Library Task Force PowerPoint Presentation
A PowerPoint presentation reflecting world culture, geography as a theme, science, technology, engineering and math (STEM), high technology available to the public, interactive discovery zone, homework helper zone with tutors, gathering place zone, traditional reading zone, content creation zone and "nearly there" interaction zone was viewed by Board members and was presented to the Board of Commissioners on August 1st, and received a favorable response. Amy will go back to the Commissioners to accept these recommendations and to develop a preliminary scope for the project which will include a budget and timeframe and will be subject to final determination upon the site acquisition and may happen early next year. A major part of this is partnerships and invited the Board to attend a "President's Tour" of the Science Museum on Monday, September 11th, 2:30-3:30 p.m.
  • Library Board Finances
LB5, Expense Policy and undesignated gift fund were laid over until next meeting.

OLD BUSINESS
  • Framework for the Future: Capital Plan Discussion Document: Follow up and next steps-Amy Ryan
It was brought before a County Board briefing and positively received with few specific suggestions. Commissioner Johnson suggested bringing it back for overall general approval subject to annual confirmation. This gives everyone opportunities for suggestions and reminder about the operating costs. HCL will be rectifying a population map and bring it back to County Board Committee for final approval sometime in September or October. HCL Administration has held four meetings for staff to attend and give feedback.
  • Crossover Circulation Reimbursement-Amy Ryan
MELSA receives a fund from the state and this is how it is divided. The basic reimbursement is disbursed equally, $22,428. The resource reimbursement for MPL and St. Paul Public Libraries is higher because they have a more in-depth research collection. The crossover reimbursement for HCL shows that we lend more books than we borrow and are reimbursed $129,613. The interlibrary reimbursement for MPL receives more because of many of their unique books in their collection. HCL's total reimbursement in 2005 is $214,633 which is a significant piece of our budget. HCL lent out 1,520,692 books and borrowed 346,094 books for 2004. Discussion followed regarding customer crossover base and collaborating with other libraries.
  • 2007 Operation Budget-Amy Ryan
The first step was preliminarily successful, HCL met with County Administration and comments back are we probably will not take a reduction in library customer service and we will not be reducing Outreach or online customer service. We will not be receiving $55,000 to be open on 3 Holidays, but will figure this out to remain open. The Library Foundation Executive Director's contract will be paid by the Foundation not HCL. The $69,000 miscellaneous reductions we will have to absorb. The add-back list we asked for $1,000,000 to increase the collection and will probably receive $500,000 which is the same as last year. We will not receive $185,000 for additional computers. This is a credit to the leadership of the Library Board and the HCL staff that we do have the level of support demonstrated by the County Board. By not taking these reductions is quite exceptional particularly when the Federal government is handing out a $7,000,000 cut to Public Health and Human Services.

The next step is County Administrator Sandy Vargas presents her suggested levy to the County Board next Tuesday and gives her budget address. HCL will give their budget address in October and the Board votes on it in November.

There being no further business, the Library Board Meeting for August 23, 2006 was declared adjourned at 6:15 p.m. Next meeting is scheduled Wednesday, September 27, 2006, 5:00 p.m., at Golden Valley Library, 830 Winnetka Ave. N., Golden Valley

 

________________________________
Holly Guncheon, Secretary