MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF AUGUST 22, 2007


The Hennepin County Library Board met Wednesday, August 22, 2007 at the Plymouth Library.

Present: John Gibbs, David Pratt, Patricia Izek, Claudia Kelly, Holly Guncheon and Therese VanBlarcom
Library Staff: Amy Ryan, Lois Langer Thompson, Judy Hohmann, Sharon Charles, Mary Kramer, Ardis Wiley, Margie Knoedel, Kathryn Zimmerman, Joann Frankena, Lisa Bjerken, Joanie Knight, Michael McConnell, Marcia Willett, Kathryn Dziedzic, Bill Berg and Charlene Sohlberg
Public: Jeff Scherer and Peter Sieger

CALL TO ORDER
John Gibbs, President called the Hennepin County Library Board Meeting of August 22, 2007 to order at 5:00 p.m. and welcomed all attendees.

APPROVAL OF AGENDA
John Gibbs made a motion to approve the revised agenda which was seconded by Patricia Izek. Motion was approved.

APPROVAL OF MINUTES
Therese VanBlarcom made a motion to approve the minutes of the July 25, 2007 Library Board meeting which was seconded by Patricia Izek. Motion was approved.

PUBLIC COMMENT
No public comment.

LIBRARY BOARD MEMBER REPORTS
Holly Guncheon: is involved with Pen Pals and encouraged all Library Board colleagues to attend the author's luncheon sponsored by the Library Foundation of Hennepin County on Sept. 12 from 11:30-2:00 at the Women's Club, please RSVP to the Foundation Office.
David Pratt: reported on Amy Ryan's presentation to the Capital Budget Task Force. Task Force members were receptive to our request and asked questions about the library merger.
Therese VanBlarcom: noted the $1 million winner of the reality show, "America's Got Talent" said his introduction to ventriloquism was as a child through a book he found at the public library.
Claudia Kelly: expressed support for the Museum Pass program and noted demand continues with customers often waiting for the library doors to open to get to the museum pass display.
Patricia Izek: was trained on Rosetta Stone and expressed what a great resource it is. Ms. Izek also attended and extended kudos to staff who coordinated so many summer programs including: Weird Minnesota, Don't Let the Pigeons Drive the Bus, the Wayzata picnic "Party in the Garden", To Kill a Mockingbird book club, the Scrabble tournament, and the teen volunteer recognition event.
John Gibbs: met with the head of the Minneapolis Public Library Foundation and Friends of the Library. He remarked about the positive spirit of potential for the future in the event of a merger. He also shared an e-mail of thanks for Patricia Izek's excellent presentation at the teen volunteer recognition event.

PROGRAM REPORTS
  • Plymouth Library, Lisa Bjerken, Senior Librarian
    Ms. Bjerken provided an overview of Plymouth's demographics, library business patterns, community collaborations, teen volunteers, active Friends of the Library group, and an outstanding Plymouth Library staff. She also expressed appreciation and excitement for the new Plymouth Library and responded to follow-up questions from Library Board members.
  • Maple Grove Library schematic design, Mary Kramer, Capital Projects Manager
    Architects Jeff Scherer, Project Principal and Peter Sieger, Project Manager from Meyer, Scherer & Rockcastle, Ltd. presented the schematic design for the new Maple Grove Library. The Library Board expressed their enthusiastic approval especially for the sustainable architectural features, site layout, reading porch and the covered walkway.
DIRECTOR'S REPORT - Amy Ryan, Director
Pre-merger review. Ms. Ryan shared information from the County Steering Committee comprised of several county departments including the County Attorney, Property Services, Human Resources and Labor Relations.
  • Real estate. Property assessments are underway with environmental phase one reviews of the property moving forward. Issues have been found with titles and deeds but all are expected to be resolved.
  • Employees. Minneapolis Public Library employees completed the Hennepin County Personnel Description Questionnaire (PDQ). County Human Resources staff will determine where each fits into the county structure. When completed, the financial payment to be made to employees before they are merged with Hennepin County will be determined. Kit Hadley, Director of the Minneapolis Public Library is leading the impact bargaining.
  • Hennepin County labor negotiations are underway. Thirteen meetings are planned with the last one scheduled mid-December.
  • Other financial issues including the bonds and how payments will be made from Minneapolis to Hennepin County are progressing.
  • Several transactional documents are expected by the Hennepin County Attorney's office. They include a finance agreement, personal property agreement with trusts and inventories, a real estate document with quit claim deeds for 15 libraries, and a certificate of local approval. When drafts of the transactional documents are received, they will be reviewed by the Hennepin County Library Board.
Hennepin County Board Briefing, Sept. 6, 2007 at 10:30 a.m., Government Center Board Room, A-2400.
Ms. Ryan and County colleagues will update the board on the processes to date and get their approval to continue to move forward. A date for a public hearing will be discussed according to the guidelines set by the legislature. The library board appointment process was also discussed. If the current schedule is followed applications would close Dec. 29, 2007 with members seated late February or March. A recommendation will be made to change the dates of the process so the six appointments could be in place if the merger is approved. (Terms expire for John Gibbs and Holly Guncheon 12/31/07; if the merger is approved the Library Board expands from seven to eleven members).

NEW BUSINESS
  • A packet prepared for the Capital Budget Task Force (CBTF) that included information about Minneapolis Public Libraries was distributed. The discussion with the CBTF went well but County Administrator Richard Johnson has indicated 2008 will be a difficult budget year due to federal government funding cuts.
  • Hennepin County Library won a National Association of Counties Achievement Award for the 55+ Age Well, Live Smart initiative under Judy Hohmann's leadership. Staff responsible will be honored by the Hennepin County Board Sept. 18 and recognized by the Library Board Sept. 26 at the Board meeting at the Wayzata Library.
  • The County Board invited the Library to present an innovation highlight at their meeting on Aug. 21. Judy Hohmann, Sharon Charles, Lois Thompson and Amy Ryan presented the Library's website. If interested, it will be rebroadcast on cable channel six on Friday evening at 8 p.m.
ACCEPTANCE OF DONATIONS
Mr. Gibbs acknowledged the list of non-monetary donations and thanked the contributors on behalf of the Library Board. Ms. Izek moved to accept the donations, seconded by Ms. VanBlarcom. Motion was approved.

ADJOURNMENT
There being no further business, the Library Board Meeting of Aug. 22, 2007, was declared adjourned at 6:07 p.m. The next meeting is scheduled for Wed., Sept. 26, 2007, 5 p.m. at the Wayzata Library, 620 Rice Street, Wayzata, MN 55391.

 

_______________________________________
Holly Guncheon, Secretary