Hennepin County Library Board Meeting Minutes September 22, 2004

Cynthia Steinke, President called the meeting of Hennepin County Library Board Meeting of September 22, 2004 to order at 4:33 p.m. All board members were present except Patricia Izek and John Gibbs who joined the meeting later. Staff attending: J. Leick, N. Perron, D. Cramer, V. DeFord, Margaret Telfer, Ardis Wiley, Principal Librarian at Golden Valley Community Library, Dennis Gilbertson, and Al Benjamin with Community Corrections Department

Peter Miller moved approval of the minutes, seconded by Gerda Haas and approved unanimously - 4 YEAS, 2 ABSENT (Izek & Gibbs)     APPROVED

REMARKS
  • Margaret Telfer, Library Foundation
      - Staffing in the Foundation is down from 2.7 staff to 1.5 staff, G. Gonnerman resigned taking a position at Breck School
      - Completed Board Fund Raising Campaign, goal was $50,000, raised a little over $30,000
      - Meeting with major gift prospects
      - Search for Executive Director - Received 10 applications - Closing date is September 28, 2004 - Follow-up with candidates by October 15, 2004
      - Special Fund Raising efforts for Rogers Library Opening, and Art for second Readmobile
      - Pen Pals: Dropping number of speakers in 2005 from five to four
      • Reducing costs - smaller brochure
      • Shift in evening attendance, more people prefer afternoon seating
      • Cynthia Steinke, President, Library Board gave contribution to the Library Foundation
      • Foundation Volunteers participated in Hennepin County's ECCC Fair

  • Ardis Wiley, Principal Librarian, Northeast Resource Group
    Ardis welcomed Library Board to the Golden Valley Community Library.
      - Since 1996 through April 2004, Golden Valley Library served as host to 4-HC Libraries that were being renovated
      - Community Collaborations: 1) Reading Action Team 2) Connections w/Robbinsdale Area Schools 3) HUG Program (Help Us Grow) for disadvantaged families in the service area
      - They serve on the Golden Valley Human Rights Commission, program highlighting African American History month
      - Senior Surf Day - Teaching seniors how to use computers
      - Golden Valley was one of the 6-libraries that experienced a reduction in public service hours, which also bought a reduction in staff FTEs
      • 20% reduction in public service hours
      • 20% reduction in support services FTE
      • 25% reduction in information staff FTE
      • 8% reduction in circulation
      • 10% reduction in information contact
      • With the compressed hours, higher usage, and limited parking space available
      - In collaboration with the Animal Humane Society, Pause To Read - Trained working dogs listen to children read - The most requested dog is Bailey, a Sheltie
      - Wheels That Work, a collaboration with the City of Golden Valley. A 3-week story time session where City staff person brings vehicle to library and discuss the vehicle and the safety aspects associated with the vehicle to the kids
      - Critical Success Factor - 15-minutes of staff workday is dedicated to reading whatever materials they want


PROGRAM
  • Productive Day Program - Department of Community Corrections
Dennis Gilbertson, and Al Benjamin from Department of Community Corrections addressed the Library Board with regards to the Productive Day Program, a program for female residents at the Adult Correction Facility (ACF). The Productive Day mission is to efficiently utilize resident labor resources; provide realistic work experience; and where feasible, offer program support that will enable motivated residents to begin addressing critical personal issues.

NEW BUSINESS
  • Nominating Committee Report - D. Pratt
The Board Nominating Committee composed of David Pratt, Patricia Izek and Cynthia Steinke, to select a new Vice President to serve out the term of Dawn Harris who resigned in July 2004. The committee nominated John Gibbs as the new Vice President. Cynthia Steinke moved approval, seconded by David Pratt and approved unanimously - 6 YEAS     APPROVED
  • Review of HCL Bylaws - C. Steinke
Cynthia Steinke moved to appoint a committee to review the HCL Bylaws. This committee will consist of David Pratt, Peter Miller, and Patricia Izek. Motion was seconded by Gerda Haas and approved unanimously - 6 YEAS     APPROVED
  • Monthly Statistical Information - P. Miller
Bring forth at December Board Meeting a detailed presentation about the gathering of statistical library data.

DIRECTOR'S REPORT - Janet Leick
  • 2005 Operating Budget
Discussed the distributed 2005 Budget Summary, and gave a capsule of what will be presented at the Budget Presentation on October 7th before the County Commissioners. The Library Board Members gave Janet and her staff a hearty round of appreciation for the great work they did in preparation for this budget.

  • Rogers Library Remodeling
The scheduled reopening date has been pushed back due to mold found in the walls and ceiling. The proposed reopening is now scheduled for December 11, 2004.

MEMBER REPORTS
  • Patricia Izek
- Attended a roundtable Friends Meeting
- Attended Eden Prairie reopening
- Attended Art Unveiling at Plymouth Library
  • John Gibbs
- Eden Prairie, tremendously busy; great reopening ceremony
  • David Pratt
- Attended interviews of potential Library Board Member
  • Peter Miller
-Visited Southdale, noticed limited parking space available
  • Cynthia Steinke
- Attended Library Foundation Board Meeting
- Visited several libraries including Eden Prairie and Wayzata
- Kudos to Nancy Perron and Community Relations Staff for all the work put forth with the grand opening ceremonies

OTHER
  • Gifts
David Pratt moved approval of acceptance of non-monetary gifts, seconded by Patricia Izek and approved unanimously - 5 YEAS 1 ABSENT (Haas)     APPROVED
    GIFTS GRAND TOTAL:
    $11,155.73 - Brooklyn Park
    $      673.50 - Excelsior
    Art Work - Wayzata
    $   8,871.29 - Edina
    $20,700.52

There being no further business the meeting of Hennepin County Library Board for September 22, 2004 was declared adjourned at 6:19 p.m.

___________________________________
Peter Miller, Secretary