MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
SEPTEMBER 23, 2009


The Hennepin County Library Board met Wed., Sept. 23, 2009 at Ridgedale Library.
Present:Brandi Brown, Sandy Johnson, Jill Joseph, Claudia Kelly, Kathleen Lamb, John Pacheco, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff: Bill Berg, Sharon Charles, Tonya DePriest, Judith Friedrich, Lois Lenroot-Ernt, Michael McConnell, Jodi Monson, Margie Schuster, Char Sohlberg, Lois Langer Thompson, Ali Turner and Betsy Williams
Public: Stu Wilson

CALL TO ORDER
President Therese VanBlarcom called the Hennepin County Library Board meeting of Sept. 23, 2009 to order at 5:03 p.m., and welcomed attendees.

APPROVAL OF AGENDA
Cynthia Steinke made a motion to approve the agenda which was seconded by John Pacheco. Motion passed.

CONSENT ITEMS
Jill Joseph made a motion to approve the consent agenda which was seconded by Cynthia Steinke. Motion passed.

PUBLIC COMMENT
No public comment.

PROGRAM REPORTS
Library Support from Friends of the Library Groups, Senior Coordinator of Volunteers Margie Schuster
  • Friends of the Library groups extend support to local libraries. Friends volunteer time and talent, provide community connections at various neighborhood and community festivals, and fundraise for local library programs and services. Jan.-Aug. 2009, Friends of the Library donated 6,000 hours and from April-Sept., 34 book sales were held. There is a designated Friends contact in each of the libraries with organized Friends groups and this is expected to expand based on interest expressed by community members in June to establish groups in libraries located in Minneapolis. The staff contact provides information about library priorities and needs. The Friends Council meets Sat., Oct. 10, 9-11 a.m. at Rogers Library to discuss ways to support HCL and partnering with the Library Foundation. Follow-up community conversations on establishing Friends groups in local libraries and online will occur October 20-22, 7-8 p.m. at Northeast, Linden Hills and East Lake libraries (respectively). Library Board members are welcome to attend. Library Board discussion followed.
Sharing Our News: Hennepin County Library's Communication Plan, Communications Manager Jodi Monson
  • Ms. Monson explained the role of the Communications section and how news is shared about Hennepin County Library (HCL) through media relations, promotion with traditional term marketing communications and with employees. Communications staff offer creative and strategic information that supports the mission and "tells the story" to staff, customers, County and Library Boards.
  • Communications implements tactics and partners with the Web Services section to coordinate social media for key messages. They also partner with Hennepin County Public Affairs Department to strengthen media relations through spokesperson training, coordinate articles in the weekly staff e-newsletter Connect, and the staff web as appropriate to build workplace culture. A media database was developed to track how and when HCL is covered in the media. Facebook, Twitter, the public HCL website, and the quarterly eNews are all used to get the word out on system initiatives and projects.
  • In addition, Communications produces the quarterly program guide that supports system programming and key messages and the very popular hours and locations brochure. Poster templates and handouts for local promotions are available for staff use and help build the HCL brand through the use of one visual identity.
PRESIDENT'S REPORT
Ms. VanBlarcom reminded members to register for the MN Library Association (MLA) Conference, Oct. 14-16, in St. Cloud.

DIRECTOR'S REPORT
  • Lois Thompson reviewed the 2010 Library Priorities for Foundation funding. Discussion followed and suggestions from the Board will be moved forward. Meetings with partnerships/programming staff will occur for planning purposes. Following staff management discussions, staff will meet with the Foundation to determine priorities and funding levels. Discussion followed on how program success is measured and how priorities are identified. A program's relationship to the Library's overall mission and outcomes/services that impact people's lives are a part of the decision. Ms. VanBlarcom suggested priorities to be established the end of 2010 for 2011 start with the Library Board Program/Policy Committee.
  • The Library Foundation of Hennepin County will host a luncheon Mon., Oct. 26, 11:30 a.m.-1 p.m., for the County and Library Boards. Please RSVP as noted on the invitation.
  • Web Services Sr. Librarian Meg Canada presented the County's role in social networking and next steps needed before the Internet Technology Governance Board (ITGB). Ms. Canada will do a similar presentation at an upcoming Library Board meeting.
  • Hennepin South Service Collaborative will present "Get Smart about Using Technology" Thurs., Oct. 22 at Southdale Library. Web Services Sr. Librarian Jody Wurl is a presenter.
  • HCL will receive $277,000 in Legacy funding from the State of MN, distributed by MELSA. The funds will be used to provide art and multi-cultural heritage programs in partnership with the Foundation.
  • The significantly reduced 2009 Operating Budget is being managed; we are relatively confident no additional layoffs will be necessary in 2009.
  • The Walker Library advisory committee begins meeting Thurs., Oct. 1, 6-7:30 p.m.
  • Two Hennepin County Project Open Houses are scheduled at Webber Community Center Mon., Oct. 12, and Tue., Oct. 13, at Loring School Gym, both from 6:30-8:30 p.m. Topics to be covered include: Victory Memorial Parkway, Webber Park Library and construction on Osseo Road/Penn Ave. /44th.
  • Ms. Thompson reported on a recent tour of the new Maple Grove (opening summer 2010) and Plymouth (opening spring 2010) libraries; both are progressing well, on schedule and are beautiful buildings.
  • Nokomis Library had a successful closing, customers are using other libraries and staff are working elsewhere during the renovation.
  • Northeast Library will close Oct. 29, with a closing event that evening. Details will be shared when they are finalized.
  • Ms. Thompson met with the MN Science Museum regarding a possible partnership and site location for Brooklyn Park Library.
  • A significant increase in reserves occurred with the ILS consolidation. Strategies have been developed and will be implemented to move material quickly and minimize customer impact.
  • Ms. Thompson will speak to the League of Women Voters at Minnetonka City Hall Sat., Oct. 10, 9:30-11 a.m.
  • Char Sohlberg will develop and e-mail a list of October events to Library Board members.
BOARD MEMBER REPORTS
No board member reports.

COMMITTEE REPORTS
  • Budget & Finance Chair Ms. Joseph reported on the Sept. 14 meeting which included a review of the 2009 Operating Budget and strategies for the 2010 Operating Budget Request presentation. Next committee meeting: Mon., Oct. 12, 3:30-4:30 p.m., Ridgedale Library, Robert H. Rohlf Meeting Room.
  • Program/Policy Chair Ms. Steinke reported on the Sept. 18 meeting; the group continues to concentrate on reviewing and revising policies. Next committee meeting: Fri., Oct. 16, 9-11 a.m. at Ridgedale Library, Director's Office Conference Room. Note: the revised Meeting Room policy may be ready for a first read and discussion at the Oct. 28 Library Board meeting.
  • Executive Chair Ms. VanBlarcom reported on the Sept. 14 meeting. She summarized the meeting with Commissioner Opat. He noted the value of the Library Board's connections with the public and indicated members help tell the library story. He encouraged the Board to continue to work with staff to determine who our audience is and what our message should be. He asked that we continue to look for opportunities to partner with community organizations in Hennepin County. Discussion followed. The Oct. 28 Library Board Meeting agenda will include a Library Board committee structure discussion.
UNFINISHED BUSINESS
Donation to the University of MN Digital Content Library collection, Collections & Special Services Manager Betsy Williams
  • A report was provided that outlined the possibility of HCL donating several thousand 19th and 20th Century glass lantern slides to the University of Minnesota Digital Content Library collection. Discussion followed Ms. Williams' report. Concerns were expressed about HCL donating the material; this will be further addressed at the Oct. 28 Library Board meeting.
NEW BUSINESS
No new business.

ADJOURNMENT
There being no further business, Kathleen Lamb made a motion to adjourn the Library Board meeting at 6:37 p.m. which was seconded by Ms. Steinke. The motion passed. The next Library Board meeting is Oct. 28, 2009 at Ridgedale Library.

____________________________________
John Pacheco, Secretary
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