MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
NOVEMBER 19, 2008


The Hennepin County Library Board met Wednesday, November 19, 2008 at Eden Prairie Library.

Present: John Gibbs, Roger Hale, Patricia Izek, Jill Joseph, Claudia Kelly, Kathleen Lamb, John Pacheco, David Pratt, Cynthia Steinke and Therese VanBlarcom
Hennepin County Staff Bill Berg, Carla Biermaier, Sharon Charles, Judith Friedrich, Richard P. Johnson, Lois Lenroot-Ernt, Michael McConnell, Michele McGraw, Nancy Palmer, Allen Rezac, Charles Salter, Char Sohlberg, Lynn Stetler, Lois Langer Thompson, Ali Turner, Marilyn Turner, Ardis Wiley and Gretchen Wronka
Public: Stu Wilson

CALL TO ORDER
President Patricia Izek called the Hennepin County Library Board meeting of Nov. 19, 2008 to order at 5:00 p.m. and welcomed attendees.

APPROVAL OF AGENDA
Cynthia Steinke made a motion to approve the agenda which was seconded by Claudia Kelly. Motion passed.

CONSENT ITEM
Therese VanBlarcom made a motion to approve the minutes of the October 22, 2008 Library Board meeting which was seconded by Jill Joseph. Motion passed.

PUBLIC COMMENT
No public comment.

LIBRARY DIRECTOR SEARCH UPDATE
President Izek welcomed Hennepin County Administrator Richard Johnson. Mr. Johnson provided a Library Director search update. Following discussion, County Attorney Chuck Salter provided information on data practices and the open meeting law. A request was made for Mr. Salter to explore options that would allow all library board members who wish to see the applications the opportunity to do so and still comply with the open meeting law. Mr. Johnson requested Ms. Izek provide the names of two Board members to be part of a screening group. Mr. Johnson will also need a decision from the Board on their process for addressing the final group of candidates; this information should be provided to the County Administrator by mid-January 2009.

PROGRAM REPORT
Hennepin County Library Web Services and Training Manager Marilyn Turner demonstrated a variety of features available on Hennepin County Library's public web site.

BOARD MEMBER REPORTS
Jill Joseph - the Maple Grove Library groundbreaking was held earlier in the day. Work is underway and the community is looking forward to a Spring 2010 opening.
Patricia Izek - reported on the Oct. 30, 2008 Library Board Orientation session on Robert's Rules of Order. Board members interested in copies of the handouts from the training session should contact Char Sohlberg.

COMMITTEE REPORTS
Ms. Izek summarized the Nov. 18 Library Board Executive Committee meeting and distributed a draft flowchart that includes current and proposed Library Board Committees, committee descriptions and their relationships to one another and the full Library Board. Discussion followed and the collection will be added to the draft flowchart under Program/Policy Committee. John Pacheco made a motion to approve the committee structure with the change as proposed, Therese VanBlarcom seconded the motion. The motion passed.

NEW BUSINESS
2009 Library Board Meeting Dates and Locations

A copy of the proposed dates for 2009 Library Board meetings Jan.-Nov. to be held at the Ridgedale Library in the Robert H. Rohlf meeting room were distributed. Following Board discussion, Ms. Izek will consider suggestions made and finalize meeting dates and locations for 2009. The next monthly Library Board meeting will be held Jan. 28, 2009 from 5-6:30 p.m. at Ridgedale Library, Robert H. Rohlf meeting room.

Library Board Bylaw Revision
John Pacheco made a motion to amend the Hennepin County Library Bylaws to adopt Robert's Rules of Order as the governing parliamentary procedure of the Library Board; motion was seconded by Cynthia Steinke. The motion passed.

INTERIM DIRECTOR'S REPORT
Lois Langer Thompson provided the following
  • The 2009 Operating Budget Request presentation was summarized and discussion followed.
  • The expiration of two Library Board members' terms effective Dec. 31, 2008 was announced. Applications are being accepted now through Dec. 31, 2008 for all interested citizens to apply. A link to the application form and "frequently asked questions" is available at www.hclib.org
  • The Minnesota Library Association Annual Conference is underway in Bloomington this week.
  • The Library Foundation of Hennepin County offices will move to Minneapolis Central Library Dec. 1 which combines the staff at the same time the library support organizations merge.
  • Meetings attended and a community advisory meeting to be held on the Nokomis Library project were described. A meeting with the Excelsior City Council was also summarized. All Library capital projects continue to move forward.
  • Mr. Hale requested regular reports on library use statistics that are noteworthy such as a sudden drop or increase in activity. In the event such movement does occur, Ms. Thompson will provide statistical analysis to the Board.
ADJOURNMENT
There being no further business, Roger Hale made a motion to adjourn the Library Board meeting of Nov, 19, 2008 at 6:38 p.m. which was seconded by Jill Joseph. The motion passed. The next meeting is scheduled Jan. 28, 2009 at Ridgedale Library.

 

____________________________________
John Pacheco, Secretary
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