Library Board Executive Committee
January 4, 2010
|Library Board Members
Therese VanBlarcom, President
Claudia Kelly, Vice President
John Pacheco, Secretary
Lois Langer Thompson
Attendees: Library Board members: President Therese VanBlarcom, Vice President Claudia Kelly, Secretary John Pacheco and past-President John Gibbs. Staff: Director Lois Langer Thompson and Char Sohlberg
Welcome and Approvals
Vice President Kelly called
the meeting to order at John Pacheco made a motion to approve the agenda; seconded
by John Gibbs. Motion passed. Ms. Kelly made a motion to approve the summary of
Library Director Update
Lois Langer Thompson provided an update on the approved 2010 Operating Budget and uncertainties related to the State budget deficit; reported on her visits to 38 libraries; and announced the next major Library Board policy to be addressed will be the Collection Development policy; and she provided an overview of the HCL Strategic Planning process and requested input from committee members on how they would like to be involved in the process. If the Library Board decides to be involved with representatives on the Strategic Planning Steering Committee, two appointees are needed. Discussion followed on the role of the Library Board.
2010 Library Board Committee Structure
· President VanBlarcom asked committee chairs to review their charges and meeting frequency. Initially plans were for committees to meet quarterly but most have occurred monthly (which should be examined). Mr. Pacheco made several suggested changes to the committee structure charges after reviewing the Library Board Bylaws which will be incorporated into a draft for review at the Feb. 8, 2010 Executive Committee meeting. Discussion followed with Mr. Pacheco noting the responsibility of the Library Board related to legislative action is not included but could be as an ad-hoc committee that meets annually.
· The revised Bylaws of The Library Foundation of Hennepin County were reviewed in relation to membership from the Library Board. Ms. VanBlarcom will appoint a Library Board member to serve as an ex-officio (non-voting member) on the Foundation Board.
Strategic Plan for Library Board
The Feb. 8, 2010 Executive Committee meeting will include an outline from Mr. Pacheco to propose a Library Board strategic planning process to define the role of the Library Board. Discussion followed.
Agenda was set by the Executive Committee.
Claudia Kelly made a motion to adjourn the committee meeting at ; which was seconded by John Pacheco. Motion passed.
Draft meeting summary and 2010 Committee Structure will be forwarded to members to be approved at Feb. 8, 2010 meeting.
committee meeting agenda topics: Library Strategic Plan; revised committee
structure chart; Mr. Pacheco-Library Board Strategic Plan; set