Library Board Program Policy Committee
June 19, 2009

Meeting Summary
Library Board Members
Patricia Izek, President
Therese VanBlarcom, Vice President
John Pacheco, Secretary
John Gibbs
Holly Guncheon
Roger Hale
Jill Joseph
Claudia Kelly
Kathleen Lamb
David Pratt
Cynthia Steinke

Library Director
Lois Langer Thompson


Attendees:           Library Board members Chair Cynthia Steinke, Claudia Kelly, David Pratt and Therese VanBlarcom; staff Judith Friedrich and Char Sohlberg


Welcome and Approvals

Chair Steinke called the meeting to order at 9:09 a.m. and welcomed attendees. Claudia Kelly made a motion to approve the meeting summary of May 22; seconded by Therese VanBlarcom. Motion approved.  Chair Steinke approved a request to amend the agenda to include a progress report and discussion of the Use of Facilities/Meeting Rooms under "old business." A motion was made to approve the meeting agenda as amended by Ms. Kelly; seconded by Ms. VanBlarcom. Motion approved.


Old Business

·   The Customer Use of Libraries and Lending policies were discussed.  The Lending policy was amended with an assigned policy number LB 24; the suggestion to add the Minnesota Statute for Data Practices made by board member Kathleen Lamb May 27 was approved; draft LB 24 Lending policy includes the heading, "Associated Policies and Laws" and the statute will be added as the last bullet-point in that section.  Ms. Kelly made a motion to approve the Lending policy as amended; seconded by Ms. VanBlarcom.  Motion passed.

·   No amendments were made to the Customer Use of Libraries policy and the committee was not contacted by Library Board members for clarification after the May 27 Library Board meeting.  Ms. Kelly made a motion to approve the Customer Use of Libraries policy as written; seconded by David Pratt.  Motion passed.

·   Customer Use of Libraries and Lending policies will appear as consent items on the June 24, 2009 Library Board meeting agenda.


Judith Friedrich provided a progress report and discussion followed on two additional policies:

·   Meeting Room/Facility Use.  Current policy differences, a promising meeting room and events software for member libraries (to be purchased by MELSA with a 2-3 year commitment is expected soon), fee structures, and the need to include the fee structure in the Revenue policy, parking impact, etc. The timetable to review this policy will be accelerated so it is part of the broader county budget process. A detailed discussion document will be prepared for review based on direction provided in the discussion at the July 17 committee meeting.

·   Internet Public Use.  A progress report on the policy was provided; background on social networking sites provided by Christy Mulligan was reviewed. It highlighted the importance of "multiple literacies" including digital, visual, textual and technological for the successful 21st century learner.  Current Internet Public Use policy differences were outlined. Discussion will continue at the July 17 committee meeting.

·   Data Privacy of Public Library Records and Art in Public Libraries will be reviewed in the 3rd quarter.  Friends of the Library will be reviewed in the 4th quarter.


New Business

Chair Steinke moved to accept a staff recommendation to adopt a new policy review timeline; and stated the policy schedule is always open to reorganization based on staff recommendation; seconded by Ms. VanBlarcom. Motion passed.


Future Committee meetings will be scheduled from 1-2:30 p.m., July 17; Aug. 21; Sept. 18; Oct. 16; and Nov. 20.  All occur in the Director's Conference Room, Ridgedale Administrative Offices, Minnetonka.


Action Items

·   Staff will draft discussion documents for Meeting Room/Facility Use and Internet Public Use policies based on committee input

·   Staff will draft meeting summary for Program/Policy Committee approval

·   Next meeting of Program/Policy Committee is July 17, 1-2:30 p.m. Director's Conference Room


Char Sohlberg

Approved Aug. 21, 2009