Library Board Executive Committee
October 12, 2009

Meeting Summary
Library Board Members
Therese VanBlarcom, President
Claudia Kelly, Vice President
John Pacheco, Secretary
Brandi Brown
John Gibbs
Holly Guncheon
Sandy Johnson
Jill Joseph
Kathleen Lamb
David Pratt
Cynthia Steinke

Library Director
Lois Langer Thompson


Attendees:       Library Board members: President Therese VanBlarcom, Vice President Claudia Kelly, and Jill Joseph.  Staff: Director Lois Langer Thompson, Jodi Monson and Char Sohlberg


Welcome and Approvals

President VanBlarcom called the meeting to order at 4:40 p.m. Jill Joseph made a motion to approve the agenda; seconded by Claudia Kelly. Motion passed. Ms. Kelly made a motion to approve the summary of the Sept. 14, 2009 Executive Committee meeting; seconded by Jill Joseph. Motion passed.


2009/2010 Library Board Meeting Program Reports List

A draft of possible program reports for future Board meetings was discussed along with Board meeting agendas. Staff will address issues raised regarding program reports/innovation highlights and other agenda suggestions for further discussion at the Nov. 9 committee meeting.


2010 Meetings for Full Library Board and Executive Committee

A draft of possible meeting dates/times/locations was presented and amended for full Board approval and will be placed on the Oct. 28 Library Board meeting agenda. Executive Committee meeting dates for 2010 were approved as follows (all will be held in the HCL Administrative Offices, Ridgedale Library, RHR Meeting Room Side-A, 4:30-6 p.m.):


·      Monday Jan. 11; Feb. 8; March 8; April 12; May 10; June 14; July 12; Aug. 9; Sept. 13; Oct. 11; Nov. 8; no December meeting.


Jill Joseph forwarded a concern about the length of time between the last full board meeting of 2009 (Nov. 18) and the first meeting of 2010 (Jan. 27). Due to possible Commissioner amendments to the budget (meetings scheduled Nov. 30 and Dec. 2), the Budget & Finance committee will meet Dec. 7 at Central Library from 4:30-5:30 p.m. Discussion followed and it was decided an e-mail update will be sent mid-December but no meeting will be scheduled.


2010 Library Board Committee Structure

Chair VanBlarcom will ask for feedback and discussion from each board member at the Oct. 28 Library Board meeting on the current committee structure.  Discussion followed.


Communication/Advocacy Plans

A draft invitation form for Board members was reviewed. Discussion followed. The form will be used by the Director's Office and sent to the Board President.  The form will be included in the e-mail packet sent before the Oct. 28 Library Board meeting.


Strategic Plan for Library Board Members

This item appeared on the committee agenda and Mr. Pacheco was absent. Chair VanBlarcom asked that this item be postponed until the Nov. 9 meeting if Mr. Pacheco is present.


October 28, 2009 Library Board Agenda was set by the Executive Committee.


Jill Joseph made a motion to adjourn the committee meeting at 5:50 p.m.  Motion was seconded by Claudia Kelly.  Motion passed.


Updates/Next Steps

     Draft meeting summary will be forwarded to members to be approved at Nov. 9 meeting.

     Next meeting agenda topics: Mr. Pacheco-Library Board Strategic Plan; amended Library Board meeting locations 2010; revised committee structure chart; set Nov. 18 Library Board agenda.

     Next meeting is Mon., Nov. 9, 2009 at Ridgedale Library, RHR Mtg. Rm., 4:30-6:00 p.m.



Approved Jan. 4, 2010