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Library Board Program Policy Committee October 16, 2009 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary Brandi Brown John Gibbs Holly Guncheon Sandy Johnson Jill Joseph Kathleen Lamb David Pratt Cynthia Steinke Library Director Lois Langer Thompson

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Attendees: Library Board members Chair Cynthia Steinke, Sandy Johnson, David Pratt and Holly Guncheon by phone conference; staff Judith Friedrich and Marilyn Zastrow

Welcome and Approvals

Chair Steinke called the meeting to order at 9:10 a.m. and welcomed attendees. David Pratt made a motion to approve the agenda; seconded by Holly Guncheon. Motion passed. Holly Guncheon made a motion to approve the meeting summary of Sept. 18; seconded by David Pratt. Motion passed.

Old Business

· Ms. Friedrich led a discussion on the Reserving and Using Public Gathering Places Policy. The Library Administrative Council and Chuck Salter, Hennepin County Attorneys Office, have signed off on the drafts. Discussion followed.

· The Draft Reserving and Using Public Gathering Places Policy was endorsed by Committee members as submitted. Sandy Johnson made a motion to approve the policy as written and advance it to the agenda for the Library Board’s Oct. 28, 2009 meeting; seconded by Holly Guncheon. Motion passed.

· Ms Friedrich reviewed the status of other policies. There will be a public hearing on County fees on Oct. 29; this will include proposed changes to the Fee and Fine Policy. County Board approval is expected when it adopts the 2010 County budget in December. The schedule for reviewing the remaining policies was discussed and a copy of Hennepin County Library Board Policies, Policy Review and Consolidation Plan was distributed. A 2010 work plan will be developed at the Committee’s November meeting. Ms Friedrich will provide a review of the pertinent Minnesota State Statutes.

Next Steps

· Reserving and Using Public Gathering Places Policy advances to the full Library Board and will be added to the Oct 28 agenda for a first read.

Adjourn

Sandy Johnson made a motion to adjourn the committee meeting at 10:10 a.m.; motion was seconded by David Pratt; motion passed.

Action Items

· Staff will draft Oct., 2009 meeting summary for Program/Policy Committee approval at the Nov. committee meeting.

· Per request made by Library Board President VanBlarcom, Collection and Special Services Manager Betsy Williams will be invited to attend the November meeting and present information about Brodart’s Lending Library.

· Ms. Steinke will follow up with Ms. VanBlarcom regarding any action this committee may need to take regarding the Library’s lantern slide collection.

· Next meeting of Program/Policy Committee is Nov. 6, 1-2:30 p.m.., Ridgedale Library Administrative Offices, Director's Conference Room.

Approved November 6, 2009