www.hclib.org Wayzata Library Meeting Room 620 Rice St; Wayzata

Library Board Program Policy Committee April 23, 2010 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary Brandi Brown Caitlin Cahill John Gibbs Holly Guncheon Sandy Johnson Jill Joseph Kathleen Lamb Gary Thaden Library Director Lois Langer Thompson

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Attendees: Library Board members Brandi Brown, Holly Guncheon, Sandy Johnson, and Claudia Kelly; Staff Judith Friedrich and Marilyn Zastrow

Welcome

Ms. Friedrich opened the meeting for discussion at 2:10 p.m. and welcomed attendees. This meeting is for discussion purposes only. No formal Library Board Committee action will be taken.

Topics for discussion:

Art in Public Libraries Policy continued

Ms. Friedrich reviewed the status of the Art in Public Libraries Policy discussion from the prior meeting.

Documents distributed for discussion

Ms Friedrich distributed a Library Board Program and Policy Committee Discussion DRAFT Art Policies revised 4/20/2010 document, Draft Policy Public Art and Capital Building Projects revised 4/23/2010 document, and Public Art and Capital Projects document. Committee members received updated policy notebooks.

Continued discussion of Art in Public Libraries policy

The existing suburban policy covers public art funded by capital projects and art that is donated. The overarching objective of the policy is unstated; roles and responsibilities are unclear and the process to be followed is vague. Members discussed the need for a set of ideals, criteria, or guidelines that would: a) guide the work of the Art Selection Committees that are formed for Capital Projects and b) provide direction to the Library Board as they consider the acceptance of donated art.

With regard to the art that is funded by capital projects, the committee sought to clarify the level of Library Board involvement that is required throughout the capital project art selection and approval process. Members discussed the significant amount of time and consideration each Art Selection Committee devotes to the process and indicated they do not want to establish an approval process that would undermine the Committees’ efforts. They did however express the desire to provide the Art Selection Committees with some overarching guidelines for completing their work. Each Art Selection Committee is typically comprised of the following:

· Library Board appointee (1)

· Library Director or designee (1)

· Foundation representative (1)

· Community members (2-5)

· Hennepin County Property Services staff designee (1)

· Hennepin County Commissioners’ representatives (1-2)

· On site Hennepin County Library staff (1-2)

Program Policy Committee members emphasized the importance of the Library Board appointee’s role to keep the full Library Board apprised of Art Selection Committee activities throughout the art selection process.

Northeast and Nokomis Libraries’ Art Selection Committees will be forming soon. The Plymouth and Maple Grove Art Selection Committees’ work is well underway. The Plymouth Committee expects to make its selections at their June 3 meeting and Maple Grove later this summer.

Adjourn

The committee meeting discussion concluded at 3:15 p.m.