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Library Board Program Policy Committee September 9, 2010 Meeting Summary

Library Board Members Therese VanBlarcom, President Claudia Kelly, Vice President John Pacheco, Secretary Brandi Brown Caitlin Cahill John Gibbs Holly Guncheon Sandy Johnson Jill Joseph Kathleen Lamb Gary Thaden Library Director Lois Langer Thompson

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Attendees: Library Board Committee Members: Committee Chair Claudia Kelly, Caitlin Cahill, and Holly Guncheon;

Staff Judith Friedrich, Gail Mueller Schultz, and Marilyn Zastrow

Welcome and Approvals

Chair Kelly called the meeting to order at 3:00 p.m. and welcomed attendees. Holly Guncheon made a motion to approve the agenda; seconded by Caitlin Cahill. Motion passed. Caitlin Cahill made a motion to approve the meeting summaries of Jul 27 and Aug 12; seconded by Holly Guncheon. Motion passed. Ms. Kelly welcomed Caitlin Cahill as a new member to the committee.

Public Comment: no comments.

Unfinished Business

· The committee reviewed and discussed the Commissioned Public Art Policy. Holly Guncheon made a motion to advance it to the full Board for a first read at the September 22nd meeting; seconded by Caitlin Cahill. Motion passed.

· Committee members reflected on last month’s consensus building workshop in which participants defined the ways in which the collection supports the library’s mission to nourish minds, transform lives and build community together. This work is a necessary building block for the development of a new Collection Development and Management Policy.

New Business

· The committee reviewed and discussed the following statements adopted by the American Library Association: Library Bill of Rights, Freedom to Read, and Freedom to View. These statements serve as another building block for the Collection Development and Management Policy. Caitlin Cahill made a motion to affirm the statements and advance them to the full Board for a first read at the September 22nd meeting with adoption anticipated in November, seconded by Holly Guncheon. Motion passed.

Collection development policies presentation by Collection Management Services Manager Gail Mueller Schultz

Gail discussed elements of a collection development and management policy and how collection technical services staff and library services staff uses the policy in the collection development process.

Next Steps and Action Items

· The following policies will advance to the full board as a first read at the September meeting: LB 10 Commissioned Public Art, LB 13 Library Bill of Rights, LB 6 Freedom to Read, and LB 7 Freedom to View.

· Ms. Friedrich will invite Betsy Williams to attend the October 27^th meeting regarding the collection at Minneapolis Central Library

· Next meeting of Program/Policy Committee is October 27, 3:30-5:00 p.m., Minneapolis Central Library. The committee meeting will explore the use of the archival collection at Minneapolis Central; all Library Board members are invited.

Adjourn

The committee meeting concluded at 5:00 p.m. Caitlin Cahill made a motion to adjourn the Program/Policy Committee meeting which was seconded by Holly Guncheon. Motion passed.