Hennepin County Library - 1-27-99 Library Board Meeting Minutes

MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF JANUARY 27, 1999

The Hennepin County Library Board met on Wednesday, January 27, 1999, at the Plymouth Community Library.

PRESENT:	Patti Baskin, President Jack Cole Marilyn Jackson Richard Mueller Carol Walsh J.L. (Bob) Zaragoza
LIBRARY STAFF ATTENDING:	C.Brown, S.Charles, J.Morgan, J.Manion, A.Turner, J.Friedrich, C.DeGraff, C.Ahrens, & B.Berg.
GUESTS:	JoAnn Harris (OBF), David Cate (Py patron)

WELCOME & PUBLIC COMMENT
President Patti Baskin called the meeting to order and welcomed guests. Mr. Cate commended President Baskin for her leadership during the difficult Internet policy process.

Plymouth Community Library - J. Manion
Joe Manion welcomed everyone to the Plymouth Library, reviewed the community's rapid growth, special library services offered from Plymouth; work with two school districts--Robbinsdale and Wayzata, and gave an overview of staff activities and involvement in the community.

APPROVAL
Minutes of December 2, 1998: motion to approve made by M. Jackson, seconded by J. Cole; motion passed. Minutes of December 16, 1998 Special Library Board meeting: motion to approve made by D. Mueller, seconded by C. Walsh; motion passed.

UNFINISHED BUSINESS

Internet Policy:
Library Board members had received the final draft of policy for review prior to this meeting. Following comments made by Jack Cole: page 1, recommended a minor change to introduction which was accepted; page 3, Tips for Parents--does Item #2 statement reflect actual Kidlinks program, response was "yes"; D. Mueller thought the "Tips" section was not part of the policy, but C. Brown and other Board members think this needs to remain part of the policy to respond to the County Board; page 4, item #6, questioned language--decision was: it was appropriate and will be reviewed annually.

D. Mueller moved acceptance of the change in wording to the Introduction; B. Zaragoza seconded; motion passed.

D. Mueller moved acceptance of the revised Internet Policy; B. Zaragoza seconded; further discussion of the policy; motion passed unanimously.

Bestseller Express:
C. Brown reported on activity of this new program. Service began January 15, 1999, and statistics to date are encouraging.

Library Cards for Kids Campaign:
Chris DeGraff, Library Foundation, reported on a change in status of this program; he hopes to have the request ready for Library Board approval in February or March.

Deputy Director Position Update:
C. Brown reported there were 19 applicants, none were from Minnesota; and have 6 semi-finalists. Interviews are scheduled for Friday, February 19, with 5 components, all to be held at Southdale.

Community Relations Manager Update:
C. Brown reported there were 100 applicants; interviewed top 10 with 2 finalists; position was offered to Nancy Perron who currently works with MHP, and she has accepted.

NEW BUSINESS

Bylaws Change:
B. Zaragoza moved acceptance of the proposed Bylaws change in Article II, Annual Meeting, item #1: "The annual meeting shall be held at the January, (replacing March), meeting of the Board." D. Mueller seconded the motion; there was no discussion and motion passed unanimously.

Nominating Committee Report:
B. Zaragoza, chair of the Committee, thanked Committee members for their time and efforts. All Library Board members were interviewed, and input was gathered. The recommended slate of officers is:
President: Jack Cole
Vice President: Carol Walsh
Secretary: Marilyn Jackson.
Motion by B. Zaragoza to accept the slate of 1999 officers through acclamation; seconded by D. Mueller; motion passed.
Jack Cole requested that Patti Baskin continue chairing the meeting.

Grant Application Process:
C. Brown presented this topic initially to Library Board; for further discussion at the March 10 Ways & Means Committee meeting. With grant application due dates, sometimes scheduling presentation before Library Board prior to submission is a problem. Need to create a more streamlined process due to increased Foundation grant efforts. C. Brown gave an example of a San Antonio grant request that recently came up with no time to notify Library Board prior to submission; he did, however, discuss with President Baskin.

Request for County Board Public Hearing Re Library Fees:
S. Charles reviewed the proposal that was mailed to Library Board members:
1) decrease photocopying charge from $0.15 to $0.10/page
2) initiate mandatory charge of $0.10/print for copies printed from electronic, online resources (currently a voluntary payment)
3) library to sell computer diskettes at $1.00 each.

Discussion and input:
M. Jackson requested adding information on affect on current revenues (copying income-decrease? printing income-increase? Other revenue?)
D. Mueller recommended changing terminology of "fee for added service" and use statement from Revenue Policy.
C. Brown will walk this RBA around the 24th floor in preparation for submission.

Motion to approve the request by D. Mueller, seconded by J. Cole; motion passed unanimously.

DIRECTOR'S REPORT
In addition to his written report mailed to the Library Board, C. Brown reported on the following items:
New HCL Homepage
Legislative Day reminder
Building proposal from Orono School Superintendent.

BOARD MEMBER REPORTS
President: P. Baskin asked C. DeGraff to update the Board on the Foundation Art Committee activities--have achieved a portion of the $400,000 needed. P. Baskin reviewed the Pen Pals line-up for the 1999/2000 season.
MELSA/Metronet: J. Cole reported that MELSA has revised/updated their Joint Powers Agreement, which has been submitted to all member-library Commissioner Boards. The County Board has reviewed the agreement and Commissioner Johnson has appointed Commissioner Opat to serve on the MELSA Board of Trustees (as Jack Cole's replacement) Reminder of the upcoming Metronet WindDown with Wendy Wustenberg of the Governor's staff. .
Other Board Members: C. Walsh reported on tentative plans for a spring MELSA trustee workshop.

GIFT ACCEPTANCE

Motion was made by D. Mueller; seconded by B. Zaragoza and C. Walsh to accept the gifts as listed; motion passed.

$41.00 Friends of the Augsburg Park Library to the Augsburg Park Library to purchase posters and bookmarks.
100.00 Milwaukee Road Retirees to the Augsburg Park Library Agency Gift fund.
380.40 Friends of the Brooklyn Park Library to the Brooklyn Park Library for magnets.
17.95 Anonymous to the Champlin Library the book No Way Home by Patricia Mac Donald
247.30 Friends of the Champlin Library to the Champlin Library for books, labels, storytime supplies, posters, two wheel carts, and the periodical National Wildlife.
379.50 Book Fund to the Edina Library Agency Gift Fund from interest on CD.
1040.00 Edina Rotary to the Edina Library Agency Gift Fund for the purchase of books in honor of speakers for October 1997 - December 1998 at the Edina Rotary Noon Club.
250.00 Edina Friends to the Edina Library for five books on Edina history and photos of sculpture for poster.
71.50 Friends of the Excelsior Library to the Excelsior Library for math storytelling kits from Lakeshore.
222.23 Friends of the Excelsior Library to the Excelsior Library for 101 paperback books from Scholastic Book Fairs and some Read to Win prizes for summer 1998.
93.50 Friends of the Excelsior Library to the Excelsior Library for three sets of Kamishibai, Japanese Story Cards from Kamishibai for kids.
86.78 Friends of the Excelsior Library to the Excelsior Library for bookmarks, posters, and stickers from Upstart and Demco.
225.78 Friends of the Excelsior Library to the Excelsior Library for stickers and buttons from MELSA for distribution to patrons during summer 1998.
975.29 Friends of the Excelsior Library to the Excelsior Library for juvenile paperback from Bookmen (some where prizes for summer 1998 Read to Win, 327 books).
10.00 Elinor Kelmenson to Golden Valley Library Agency Gift Fund.
15.00 Mrs. Elisabeth Otto to the Long Lake Library in memory of Jeff Larson to purchase the book, Out of the Dust by Karen Hesse.
461.88 Friends of the Maple Grove Library to the Maple Grove Library for treats for Teen Chat Oct. and Nov., short stories contest coffeepot, and aquarium service.
100.00 Friends of the Minnetonka Library to the Minnetonka Library Agency Gift Fund for the purchase of Teen paperbacks.
426.23 Friends of the Osseo Library to the Osseo Library for framed picture of WW1, Teddy Bear Band Summer Program, summer and holiday program treats, and plants.
210.00 Friends of the Oxboro Library to the Oxboro Library for slat wall accessories to display materials, to be used on existing slatwall at Ox.
1100.00 Friends of the Oxboro Library to the Oxboro Library for paperback to be purchased from Bookmen (adult and juvenile).
450.00 Friends of the Oxboro Library to the Oxboro Library for juvenile Spanish videos.
390.00 Friends of the Oxboro Library to the Oxboro Library to purchase adult fiction and juvenile fiction.
600.00 Friends of the Oxboro Library to the Oxboro Library for wood literature display shelving for lobby and display free literature.
185.00 Friends of the Oxboro Library to the Oxboro Library for framing of one art print and three posters.
1000.00 Friends of the Penn Lake Library to the Penn Lake Library for adult full-length books on tape.
350.00 Friends of the Penn Lake Library to the Penn Lake Library for framing of art prints for agency.
2021.00 Friends of the Penn Lake Library to the Penn Lake Library for a Children's CD-ROM and printer.
240.00 Friends of the Penn Lake Library to the Penn Lake Library for 500 magnets with Penn Lake Library design.
97.89 Friends of the Plymouth Library to the Plymouth Library for greens for outdoor planters and two poinsettias.
1500.00 Friends of the Plymouth Library to the Plymouth Library Agency Gift Fund for easy fiction and J series.
74.35 Friends of the Plymouth Library to the Plymouth Library to purchase a globe.
250.00 Friends of the Plymouth Library to the Plymouth Library for browsing materials.
30.00 Kathleen Beckman to the St. Louis Park Library Agency Gift Fund in memory of Lou Dorfman.
35.00 Sandy Spahr to the Southdale Library Agency Gift Fund to purchase mysteries.
25.00 Marion S. Poteete to the Westonka Library Agency Gift Fund in memory of Don Poteet and US West matching gift program form.
929.90 Friends of the Wayzata Library to the Wayzata Library Agency Gift Fund TO COVER Demco invoice for two previously purchased paperback racks.
500.00 Friends of the Wayzata Library to the Wayzata Library to purchase new puppets for the library.
260.00 Friends of the Wayzata Library to the Wayzata Library for a one-year subscription to the Saint Paul Pioneer Press.
90.00 Friends of the Wayzata Library to the Wayzata Library for one performance for the summer program.

ADJOURNMENT
Motion to adjourn was made and seconded; motion passed.

J. L. Zaragoza, Secretary

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