OF MARCH 28, 2001

The Hennepin County Library Board met on Wednesday, March 28, 2001, at the Ridgedale Area Library.

Present: President Carol Walsh, Dawn Harris, Patricia Izek, Marilyn Jackson, David Pratt, Cynthia Steinke.

Library Staff Attending: C.Brown, D.Cramer, J.Leick, C.DeGraff, J.Morgan, N.Perron, S.Louis, S.McGlinn, M.McGraw, M.Turner, P.Holt, M.Bell, G.Wronka, L.Brandberg, C.Ahrens, & B.Berg

Guests: Hattie Jackson (OBF), Richard Johnson (Deputy County Administrator).

Welcome & Public Comment
In the absence of President Walsh, presiding officer Patricia Izek called the meeting to order. There was no public comment. Charles Brown presented the Mpls/St.Paul Magazine Best New Library 2000 Award to Sandy Louis for sharing with the Ridgedale staff and public. The agenda for March 28 meeting was approved.

A motion to approve the minutes of the February 28, 2001, meeting was made by M. Jackson, seconded by C. Steinke, and motion passed.

Ways & Means Committee:
David Pratt reported on the March 14 meeting. After distribution of the W&M Committee Charter, there was discussion of the rationale for the Ways & Means Committee since it is a committee of the whole, and if agenda items couldn't just be handled at regular Board meetings. Consensus of the members present was to disband the W&M Committee, which would require a revision to the Bylaws. For next Library Board meeting agenda, include discussion of Ways & Means Committee purpose and possible revision to Bylaws. [David Pratt noted additional Bylaws changes that should probably be made, e.g. terms of office, and it was reported that C. Walsh was planning to appoint a Bylaws Committee.]

Policy Committee: Patricia Izek reported that the Internet Use Policy will be reviewed/discussed at the April Board meeting, and policies for the May meeting are Data Privacy, Disorderly Conduct, Gifts, and Volunteers. The Programming policy is scheduled for the June meeting.

PROGRAM:  Library Links - presentations by Maureen Bell, Pamela Holt, Linda Brandberg, Sharon McGlinn and Gretchen Wronka on new Library Links: Popular Links, Senior Links, World Links, and Family Links.

Strategic Directions - Charles Brown asked for reactions to the document from Library Board members. Question was raised of no mention of the Library Board's ongoing role in relation to monitoring the Library's strategic plan. Response was that staff may include a note in the cover letter that accompanies the Strategic Directions document and the 2000 Annual Report. Question was also raised on due dates and status reports of items listed in the Directions. Response: staff is planning periodic reviews for Library Board. The current document Priority Action Plans listed items that can be accomplished during the first year. Question on Library Foundation Strategic Directions; response: this will be re-evaluated at conclusion of the current Plan. Suggestion was made to make the Strategic Directions document available on the Web.
Process: Staff will be working on an operating plan; working with a consultant to implement; responsibility for specific areas of the plan will be assigned soon.
At June/July Library Board meeting C.Brown will present a written update at the mid-point with status of Priority Action Plans.

Construction Projects Update - C. Brown
Presented updates on St. Anthony, St. Louis Park, Eden Prairie, Brookdale, Maple Grove, Hopkins, and Edina.

Wayzata Update: C.Brown reported that legislation has been proposed by Senator Martha Robertson in support of use of Wayzata TIF for the library construction; he will discuss the situation with the County Lobbyist, MaryBeth Davidson.

Library Board Undesignated Gift Fund: Carol Walsh moved that the Library Board pay for the Hennen reception out of this fund; David Pratt seconded; motion was passed. ($196.38)

2002 Budget: David Cramer reported that all County department budget instructions will be sent out electronically by end of this week. Library Board final review of budget will be scheduled for the June 27 meeting.

UCS Restructuring: Charles reported on the UCS plans.

Staff Development Day: C. Brown requested the support of this resolution to be sent to the County Board to delay library openings on October 18 to again allow all staff to attend. Motion of support was made by D. Pratt, seconded by P. Izek; motion passed.

In addition to the written report: art funding policy is moving through the County process; Edina art group has scheduled a meeting for April 3, 9:30 at the Edina Library, Marilyn Jackson will be the Lib. Bd. representative on this group; other art project Library Board assignments will be made on a project-by-project basis.

Carol Walsh: reminded Board members of the staff recognition breakfast and encouraged attendance; MN Book Awards on April 20; requested an update on Library Legislative Day from Cindy Ahrens.
Marilyn Jackson: gave a ULC update on her Board activities and the Central Library Symposium planned for the fall.

There were no gifts to the library this month.

Motion to adjourn was made by Patricia Izek, seconded by Cynthia Steinke; motion passed.

Patricia Izek, Secretary