Hennepin County Library - Library Board Meeting Minutes 6-28-2000

MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF JUNE 28, 2000

The Hennepin County Library Board met on Wednesday, June 28, 2000, at the Maple Plain Community Library.

PRESENT:	Carol Walsh, President Jack Cole Patricia Izek David Pratt
LIBRARY STAFF ATTENDING:	C.Brown, D.Cramer, J.Leick, N.Perron, S.Charles, J.Morgan, C.Muchow, B.Erickson, S.Louis, C.Ahrens & B.Berg
GUESTS:	J.Harris (OBF)

WELCOME & PUBLIC COMMENT
President Walsh called the meeting to order and welcomed staff and guests.

Public Comment: None.

Maple Plain Library: Virginia Matanic reported on MP family-oriented service, community growth which is affecting library services -- in addition to family & children's services, patrons also are asking for high tech.

APPROVAL
A motion to approve the minutes of the May 24, 2000, meeting was made by C. Walsh; seconded by J. Cole; motion passed.

COMMITTEE REPORTS
Ways & Means Committee: Action item from the June 14 meeting was 2001 budget. Motion to submit budget as recommended by Library staff was made by C. Walsh, seconded by J. Cole; motion passed unanimously. The July 12 Ways & Means Committee meeting is cancelled.
Policy Committee: C.Walsh reported that Jack Cole and Patricia Izek have agreed to serve on the Committee and will work with Julia Morgan on the Library staff.

UNFINISHED BUSINESS
Construction Project Updates: Charles Brown reported on variety of current building projects.
Maple Grove: Have support of Commissioner Steels; plan for 2002 groundbreaking, 2003 opening.
St. Anthony: proto-type for "new look" in small libraries.
Brookdale: Meeting 6/27 of all stakeholders in project (about 30 people).
Hopkins & St. Louis Park: projects may be slightly delayed due to a longer planning process.
Wayzata: received first gift of art for the building.

2000 Budget Update: Library has received the $430,000 to supplement a reduced 2000 budget.

Current Strategic Plan Update: Julia Morgan reported on staff training, collection, technology, building projects, services (diversity programming, diversity plans), leadership, strategic alignment process (Janet Leick is lead), stewardship (most forms have been put on staff web page, procedures on web too).

Future Strategic Plan Process Update: Janet Leick reported that the County Board has approved county-wide strategic planning.

NEW BUSINESS
September County Board Breakfast: Carol Walsh would like to schedule a breakfast meeting with the County Board this fall, hope to discuss the Urban Libraries Council December leadership retreat among other issues. Request to try for October 3 as date, prefer Golden Valley as the site. [UPDATE: Date is scheduled for October 17, 8:30-9:30 a.m. at Golden Valley.]
J. Cole moved approval of breakfast expenses from the Library Board Undesignated Gift Fund, seconded by C. Walsh; motion passed.

Staff Development Day: County Board RBA requesting delayed Library opening time of 2:00 p.m. on Sept. 21 to allow staff to participate in Staff Development Day activities. C. Walsh moved support of the RBA/Staff Dev. Day, D. Pratt seconded; motion passed.

DIRECTOR'S REPORT
C. Brown reported that Patty Moses, County Attorney's Office, has researched the new Internet legislation, and feels that HCL meets all requirements of the law. HCL has received two NACo awards this year -- one for StartSmart, second for Latino Outreach Project at Augsburg Park Library (Virginia Morris, AP, will travel to Charlotte to collect the "best of category" award for the Latino Project).

BOARD MEMBER REPORTS
C. Walsh: Attended the MLA/MEMO Legislative Forum at St. Johns.

D. Pratt: Attended one of the Internet training sessions and was impressed. Also reported on the state Library Planning Task Force and MnLINK status.

J. Cole: Reported on several activities: MELSA Legislative Forum (MELSA plans to hire an independent lobbyist); Internet training -- good question/answer session; Rockford Road opening for new art piece "Jack & the Beanstalk;" MLA/MEMO Legislative Forum at St. Johns; he spoke with Dick Mueller who is home recuperating and feeling better, but won't be attending ALA; Library Foundation--collaboration with Mpls. Institute of Arts with offering the Pen Pals daytime series at 10% discount.

P. Izek: She is planning to visit all 26 libraries.

OTHER
Grants: Charles Brown reported that he has scheduled a meeting with two Foundation Board members regarding a grant writer position.

Gift Acceptance: Motion to accept the gifts was made by P. Izek; seconded by J. Cole; motion passed.

$687.94	Friends of the Champlin Library to the Champlin Library for storytime and meeting supplies, Liberty check rubber stamp, Elm Creek Summer programs, processing supplies, Taho Sportswear, Trudi Deitrese, books: Spirit of Christmas Cookbook IV and Christmas with Southern Living Cookbook VIII, Andy LasCasse program, and Big Back Yard periodical subscription for 2 years.
6800.00	Champlin Library Art Fund donors to the Champlin Library for "Mississippi Flight" artwork in Children's area.
303.00	Friends of the Edina Library to the Edina Library for their membership in the Edina Chamber of Commerce.
197.00	Friends of the Edina Library to the Edina Library for a 1-year subscription to Investor's Business Daily.
3500.00	Friends of the Edina Library to the Edina Library for AV materials display fixture.
3405.60	Friends of the Edina Library to the Edina Library for three Ceiger-Brickel upholstered chairs for the front of the Information desk - patron seating.
236.55	Friends of the Edina Library to the Edina Library for adult audio tapes and juvenile paperback and audio tapes.
600.00	Friends of the Edina Library to the Edina Library for 3 author honorariums for the 1999 "Meet The Author Series."
300.00	Friends of the Edina Library to the Edina Library for Edina Elementary Schools Art Exhibit opening refreshments and flowers for teachers.
68.00	Friends of the Edina Library to the Edina Library for flowers for in front of the building.
315.00	Friends of the Edina Library to the Edina Library for refreshments during programs and coffee supplies.
552.00	Friends of the Edina Library to the Edina Library for browsing materials.
413.56	Friends of the Excelsior Library to the Excelsior Library for one end-of-range shelving unit from Demco.
291.00	Friends of the Hopkins Library to the Hopkins Library for summer program materials from MELSA.
201.72	Friends of the Hopkins Library to the Hopkins Library for Readers' Raffle books for summer programs.
965.81	Friends of the Maple Grove Library to the Maple Grove Library for short story contest awards and reception, poster frames and photos, treats for the Genealogy program, Books and treats for KidsFair and Read-to-Win program, books for author visits, Aquatics Plus - fishtank maintenance.
544.95	Friends of the Plymouth Library to the Plymouth Library for browsing materials, birthday hat, Marsha Chall program, and Wayzata Parents Fair books.
199.31	Friends of the St. Bonifacius Library to the St. Bonifacius Library for paperbacks for the Super Readers summer reading program.
650.19	Friends of the Westonka Library to the Westonka Library for paperbacks for the Super Readers summer reading program.
122.09	Friends of the Westonka Library to the Westonka Library for juvenile one shot and board book bins.

ADJOURNMENT
Motion to adjourn was made by C. Walsh, seconded by P. Izek, and passed.

John Gibbs, Secretary

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