MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF June 22, 2005


The Hennepin County Library Board met on Wednesday, June 22, 2005 at Ridgedale Resource Library.

Present: John Gibbs, Holly Guncheon, Patricia Izek, Peter Miller, David Pratt, and Cynthia Steinke
Library Staff Attending: Amy Ryan, Mary Anderson, David Cramer, Vicki DeFord, Janet Leick, Lois Lenroot-Ernt, Lois Langer Thompson, Jane Johnson, and Bill Berg.

CALL TO ORDER/WELCOME
Cynthia Steinke, President called the Hennepin County Library Board Meeting of June 22, 2005 to order at 4:10 p.m. with a welcome to all. There were no public comments.

MINUTES
  • May 25, 2005
John Gibbs moved approval of the minutes, seconded by Holly Guncheon and approved unanimously - 5 YEAS 2 ABSENT (Lunde & Miller) APPROVED

LIBRARY BOARD MEMBER REPORTS
John Gibbs
  • Support idea of Library License Plate for Minnesota
Holly Guncheon
  • Attended Plymouth Library Community Conversations
Patricia Izek
  • Attended Plymouth Library Community Conversations
  • Met with Janet Leick re renewal of LB Policies
David Pratt
  • Working with Jane Johnson on the new Pen Pals Series
Cynthia Steinke
  • Attended Plymouth Library Community Conversations
  • Distributed article from ALA Magazine re Nevada Library License Plate where the proceeds support the library - This was originally an idea of past Board Member, Gerda Haas - Pursue idea for State of Minnesota
PROGRAM
  • 2006 Operating Budget - Janet Leick / David Cramer
    Janet discussed how County Administration initiates all County Departments through the evolution of preparing Operating Budgets for given year; and the necessary steps/stages that are taken before final vote by County Commissioners in December. David Cramer continued discussion surrounding the revenue and proposed cuts and additions that Administrative Council has suggested for the 2006 Operating Budget. This will be taken forward to County Administration (Sandy Vargas and Richard P. Johnson), for further review before finalization.

OLD BUSINESS
  • Library Tours in June and July - Amy E. Ryan
    June 29th is the first set of Library Tours scheduled. Tours will begin at the Wayzata Library, and then proceed to Long Lake, and then Maple Plain Libraries. Second set of tours will be July 7th, starting tour at St. Louis Park Library, then proceeding to Hopkins, Minnetonka, and ending at Excelsior Libraries.

NEW BUSINESS
  • Location of July Board Meeting - Amy E. Ryan
    Because the Board showed interest in seeing the proposed site for the New Maple Grove Library, the July Board Meeting will begin at the proposed site for the New Maple Grove Library @ 4:00 p.m., then proceed to the Maple Grove Library where the meeting itself will begin at 4:30 p.m.

DIRECTOR'S REPORT - Amy E. Ryan
  • The "Brookdale Project" received the very prestigious NACo Achievement Award
  • Hmong Reception will be held at Brookdale Library on July 9th
  • Discussed the activity surrounding the upcoming meeting with the Capital Budget Task Force (CBTF) and 10-Year Capital Plan
  • Will be attending the ULC Annual Futures Forum Conference in Chicago, June 23-26, 2005
OTHER
  • Gifts
    David Pratt moved approval to accept gifts, seconded by Patricia Izek and approved unanimously - 6 YEAS 1 ABSENT (Lunde) APPROVED

    GRAND TOTALS:
    $ 1,245.56 Excelsior
    $ 70.00Maple Grove - Sharon Fenner

    $ 1,315.56 TOTAL GIFTS


There being no further business, the Library Board Meeting for June 22, 2005, was declared adjourned at 5:03 p.m.

________________________________
Peter M. Miller, Secretary

 

 

Directly following the Board meeting, the Library Board participated in a Strategic Directions Planning Meeting. Vicki DeFord facilitated the meeting, and the following are the outcomes:

Library Board Strategic Directions Planning Meeting
June 22, 2005


Question #1: How does the Board define a successful public library system?
  • Low staff turnover
  • Technologically current
  • Few complaints at Board meetings
  • County Commissioners support the Library
  • High use - non-use would be a sign the Library was unsuccessful
  • Lots of people in the buildings
  • Financially responsible (efficient, don't waste money, confidence of tax payers)
  • Lots of compliments
  • Predictability (service is the same across the system, you know what to expect)
  • Lots of open hours
  • Stay current with changing needs of the population (languages, materials)
  • Circulation is high
  • Tradition of excellence
  • Requests for additional services
  • Focusing on 9 things at once, value change, inputs/outputs (HR, Finance, Technology, Operations, Services, Promotion)
  • Consumer focus
  • Loyal and active Friends who support the Library
  • Ranked in "top 10" of libraries our size
  • Welcoming environment and staff
  • Community supports the Foundation
  • Attractive community gathering place
Question #2: What are Hennepin County Library's strengths today?
  • Knowledgeable and talented staff, particularly at the leadership level
  • Technology, website, remote services
  • Very attractive buildings, well maintained, well situated in the communities, constantly improving the buildings (*some may feel buildings are "just good enough")
  • Not sedentary
  • Extroverted library
  • The collection and access to broader metro collection (*books not always available)
  • Risk taking
  • Very innovative
Question #3: How should HCL progress as a national public library leader?
  • Continue with innovative programs and services
  • Keep staff skills current, support continuing education for staff
  • Understand what patrons want and need
  • If you are a national leader you set your goals higher
  • Who or what are our benchmarks?
Question #4: When you think about the future, how do you think the Library should change to meet patrons' changing needs?
  • Sunday hours, more hours
  • Fill the geographic gap our demographics show - be sure there isn't a geographic gap for library services
  • Market what we do - reach out to non-users
  • Seek partnerships with senior services in areas where they may not be a lot of services for seniors
  • Do a feasibility study on merging Mpls and HCL libraries - use an independent consultant to do the study
  • More partnering with other County departments to help inform people of all the County services available to them, especially the services for seniors
  • Planning and collaborating with schools
  • Staying current and ahead of consumer technology - the eLibrary aspect
  • Possibly locate new libraries next to high schools
  • Continue to serve the needs of diverse populations, especially their collection needs
  • More male teen outreach
  • Programs where we encourage new immigrants to be part of their new country
  • Increase capacity
  • Programs and collections focused for seniors
  • Increased fundraising, market the Foundation and the Pen Pals series "
  • More programs like the book kits
  • Do more inter-county planning now that Hennepin County is butting right up against many other counties
Feedback on "Capital Vision":
  • Purchase library buildings in the communities where we lease the building
  • Need to be careful that we don't just build where or what a City/community wants
  • Add "transit centers" in bullet #4
  • Interiors that comply with ADA regulations
Feedback on "Overarching Goals":
  • Under "Assured Access" include Seniors


Victoria L. DeFord
June 23, 2005