Hennepin County Library - Library Board Meeting Minutes 8-2-2000

MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF AUGUST 2, 2000

The Hennepin County Library Board met on Wednesday, August 2, 2000, at the Brookdale Area Library.

PRESENT:	Carol Walsh, President Jack Cole John Gibbs Patricia Izek Marilyn Jackson
LIBRARY STAFF ATTENDING:	C.Brown, D.Cramer, C.DeGraff, E.Feinberg, C.Fischer, J.Gegner, J.Heit, J.Leick, M.McConnell, J.Morgan, C.Muchow, N.Perron, A.Wiley, C.Ahrens & B.Berg.
GUESTS:	J.Harris (OBF).

WELCOME & PUBLIC COMMENT
President Walsh called the meeting to order and welcomed staff and guests.

Public Comment: M. Jackson reported that she had received a phone call from a patron stating that he had purchased a book from Southdale bookstore, but the book did not have an "officially withdrawn" stamp inside the cover and the title was still listed in the catalog. He was concerned that a mistake had been made by selling the book and wondered about HCL inventory control. Jackson had contacted C. Brown and J. Morgan who dealt with the concerns and responded to the patron that the book had been weeded from the collection based on demand, and the lack of an "officially withdrawn" stamp had been an oversight.

Brookdale Area Library: Michael McConnell reviewed some Bd services--quick access computers and the Job & Career Center used for Internet overflow use. Also presented a Brookdale building project overview -- review of blueprints and concept drawings. Library Board expressed concern over length of time that the library will be closed for this project.

APPROVAL
A motion to approve the minutes of the June 28, 2000, meeting was made by J. Cole; seconded by P. Izek; motion passed.

COMMITTEE REPORTS
Ways & Means Committee: Nothing to report.
Policy Committee: Julia Morgan noted policies for the September Board meeting: Freedom to Read, Freedom to View, and Collection Development and Management.

PROGRAM
Presentation by Cathy Fischer and Elizabeth Feinberg on Value Added Customer Service.

UNFINISHED BUSINESS
Construction Project Updates: Charles Brown reported on Maple Grove, Edina, Eden Prairie, St. Louis Park and Hopkins, and Long Lake.

2001 Budget Update: Library budget items restored to 2001 request: materials budget, inflation increase to materials budget, reference services, Sunday openings, minor holidays, EP opening & staff; also looking at moving technology budget from Capital to Operating.

Library staff will research library millage rate as background for discussion at County Board breakfast meeting.

County Board Breakfast: Scheduled for Tuesday, Oct. 17, 8:30-9:30 a.m., at Golden Valley Library. Group will work on preparing an agenda and goals including discussion of the ULC Leadership Symposium in December.

NEW BUSINESS
Bestseller Express Recommendation: N. Perron presented as a follow-up from the May Ways & Means Committee discussion:
1) Survey will be conducted in August and October for report to Nov. W&M Committee.
2) Fee re-structure: $3.00 fee, loan period no less than 1 week, no more than 3 weeks; to be submitted to budget coordinator by Aug. 25.
J. Gibbs moved, J. Cole seconded support of the re-structured loan period (to progress to County Board as part of the fee review process). Motion passed.

Request was made for list of all fees currently charged by the library to be sent to the Library Board in a future mailing.

Library Foundation Reception Request: J. Cole moved approval, P. Izek seconded motion of support of the Foundation proposal to serve wine & beer at an art reception at Ridgedale. Motion passed.

Library Future Directions: Document prepared by C. Brown for Foundation, and shared with the Library Board.

MLA Conference: Sept. 27 is scheduled for a Library Board meeting and a conference reception -- no conflict with Board members, so no need to re-schedule Board meeting. Friday, Sept. 29 is Trustee Day at the Conference in St. Paul.

DIRECTOR'S REPORT
Written report had been mailed to Library Board; C. Brown had nothing additional to add.

BOARD MEMBER REPORTS
C. Walsh: Reminder of Oct. 17 for breakfast meeting with the County Board. She attended the County Board Briefing on July 25.
M. Jackson: Reported on her ALA attendance and ULC activities -- ULC notes will be typed and mailed to Library Board.
P. Izek: Attended ALA in Chicago and was impressed that HCL was held in such high regard--thanks to the staff. J. Cole was her mentor for the conference, and she volunteered for the Washington summit on libraries. Izek has been attending summer programs to visit agencies and visit with staff.
J. Cole: Distributed handouts from "Trustees and Technology" program he attended. Reminder of MLTA events on Friday, Sept. 29 in St. Paul. He has accepted an appointment to the MN Book Awards Advisory Committee, awards are April 29 at the Fitzgerald Theater. Jeff Scherer, incoming President of the Foundation Board, is interested in hosting a joint Board meeting/social event at his home.

OTHER
Grants: Nothing to report

Gift Acceptance: Motion to accept the gifts was made by M. Jackson; seconded by P. Izek; motion passed.

$188.00	Friends of the Excelsior Library to the Excelsior Library for 200 Summer Fun 2000 Activity Books from Tonka Printing Co.
765.38	Friends of the Excelsior Library to the Excelsior Library for juvenile paperbacks from Scholastic Book Fairs - some to be awarded as prizes for the Read to Win program.
1455.00	Friends of the Plymouth Library to the Plymouth Library for summer programs - live performers and browsing materials.
1870.06	Friends of the Plymouth Library to the Plymouth Library for the following: puppets, plants for outdoor planters, MELSA summer reading program materials, Read to Win prize books, lunch bunch treats, gift plaque and glass for watercolor, reading record keeper.
5000.00	Friends of the Rockford Road Library to the Rockford Road Library for original art sculpture "Jack and the Beanstalk" created by Christopher T. Tully.
492.41	Friends of the St. Louis Park Library to the St. Louis Park Library for paperbacks to be given as prizes for the summer reading program.

ADJOURNMENT
Motion to adjourn was made, seconded, and passed.

John Gibbs, Secretary

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