MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF AUGUST 6, 1997

The Hennepin County Library Board met on Wednesday, August 6, 1997 at the Rockford Road Community Library.

PRESENT: Marilyn Jackson, President
Patti Baskin
Jack Cole
Richard Mueller
Carol Walsh
Louise Wyly

LIBRARY STAFF ATTENDING: C.Brown, T.Bonner, D.Cramer, L.Engberg, J.Kinney, C. Muchow, J. Morgan, K. Edson, P. Chisenhall, S. Louis, M. Schuster, C. Ahrens, B. Berg.

GUESTS: Jim Wroblewski (MELSA Executive Director) Mary White (Office of Budget and Finance/Henn. County)

President Jackson called the meeting to order and welcomed all guests.

APPROVAL
Motion was made by Jack Cole to approve the June 25, 1997 meeting minutes; seconded by Patti Baskin and Louise Wyly. Motion passed.

WELCOME & PUBLIC COMMENT
Rockford Road Library: Mike McConnell, Principal Librarian, welcomed everyone to the newly remodeled Rockford Road Library which is celebrating its 25th anniversary. He reviewed the technology, youth focus, adult events and community involvement.

MELSA Executive Director: Jim Wroblewski has been with MELSA since May 5, 1997. MELSA is changing--helping to enhance client libraries. There is a need to publicize metro area libraries and develop advocacy and lobbying efforts. Currently working on a planning process for MELSA.

COMMITTEE REPORTS

WAYS & MEANS
P. Baskin reported that the Ways & Means Committee is a forum to gain an in-depth understanding of library financial issues; therefore, non-financial policies would be discussed at full Board meetings. Patti Baskin noted some specific dates: August 12 is the County Board Briefing, September 10 Ways & Means Committee (conference & travel discussion), and October 28 is joint breakfast with County Commissioners and Library Foundation. Marilyn Jackson reported that the 20-year capital budget will be discussed at an upcoming Ways & Means Committee meeting.

LIBRARY BOARD POLICIES
Jack Cole moved acceptance of recommendations from the July 9, 1997 Ways & Means Committee meeting (listed below); Patti Baskin and Dick Mueller both seconded; motion passed.

New Library Board Policy Policy [new policy on policies]
Library Bill of Rights [re-affirm]
Freedom to Read [re-affirm]
Freedom to View [re-affirm]
Volunteer Services [re-affirm]
Internet Public Use Policy [review revised policy]
Discussion: D. Mueller reinforced that users not be allowed to send or receive mail at the library site.
At the 8/6 Library Board meeting: J. Cole will introduce the recommended revised policy (prepared by a staff committee) to initiate discussion of the revision.
Services to Groups and Individuals [minor revision]
Public Library/School Library Media Center Relationship [re-affirm]
Library Foundation Use of Patron Names & Addresses [re-affirm]
Mobile Library Stops at School Locations [delete]
As this policy is no longer applicable, recommendation was made to delete this policy.
Non-Resident Registration Fee [delete]
Due to reciprocal borrowing policies, recommendation was made to delete this policy.

Revised Action Plan and Status of Policies was distributed for Library Board information.

Draft of revised Internet Policy was mailed to Library Board members for future discussion. Questions on the revised policy were presented and will be answered at the September Library Board meeting.

UNFINISHED BUSINESS

1998 BUDGET
Charles Brown reviewed the recommended budget and the addback list (which he will review in detail at the 8/13/97 Ways & Means Committee meeting). Marilyn Jackson reported on the Commissioner breakfast plans for 10/28/97 which include a message to relay to the Commissioners and is being prepared.

P. Baskin moved adoption of the 1998 budget submission; J. Cole seconded; motion passed unanimously.

NEW BUSINESS

MELSA TRUSTEE BOARD APPOINTMENT
J. Cole was appointed to fill the term of P. Baskin which expired in June 1997; he is eligible for re-appointment through June 2000. M. Jackson moved that J. Cole be appointed as the HCL representative; P. Baskin seconded; motion passed.

MLA RECEPTION
P. Baskin moved a $500 donation from the Library Board's undesignated gift fund for a MLA reception at the Southdale Library; L. Wyly seconded; motion passed. A draft letter to be sent to the MLA President regarding the holiday conflict of the MLA conference was approved; Library staff will send.

MEMBERS' REPORTS
President: M. Jackson reported on ALA conference activities including technology, checkin/checkout, security.

Events: Calendar list of upcoming dates was mailed to Library Board members. Please add the October 28, 7:30 a.m. County Board breakfast.

MELSA/Metronet: Jack Cole reported on ALA conference activities and MELSA/Metronet Board.

Art Initiative: P. Baskin presented an art initiative update and reported on ALA conference activities which included fundraising.

Member Reports:
Louise Wyly reported on a recent conference she attended and gave a status report on a Readmobile Proposal draft--formal proposal will be presented to the Library Foundation at the September meeting.
Dick Mueller reported on ALA conference--funding & resource acquisition, and collection, direction of technology, and publishers.
Carol Walsh reminded members of the September 27, 8:30-11:45 Trustee Workshop at Roseville. She noted that she appreciates the "Automation News".
ALA conference highlights included Kenneth Dowling recommendations: 1) educate staff to the economics; and 2)" break public's addiction to print." Notable quote: How to serve future generations without losing support base.

DIRECTOR'S REPORT
C. Brown reported on various library activities: 1) ALA conference report--Spectrum Initiative was approved, Hawaii outsourcing update, and Executive Director search has resumed; 2) attended a full day workshop by Dr. Michael Hammer; 3) Public Services I meeting identified three things to discontinue doing the next day and identified a list for future consideration; 4) will be a speaker with Richard Anderson of Hill Reference Library at the Minneapolis Club in September; 5) Jeff Spartz meeting update; 6) M. Jackson and C. Brown met with Commissioner Opat on July 30; 7) attending the National Conference of African American Librarians; 8) Ridgedale building story--"summit" quality library.

Activities/Programs: L. Engberg noted that she will have a full report of summer program activities in September; Pen Pals ticket sales are at 335 for the series; author presentations at various libraries; electronic notification system update; Southdale Children's Room has new artwork sponsored by the Edina Rotary.

L. Engberg requested input on useful statistics needed by Library Board members. Recommendation for collection money per capita and others for budget support documentation.

PROGRAM
Ridgedale Project: Sandy Louis provided a handout booklet for use in reviewing the Ridgedale project and to assist Library Board members in answering any public concerns--Background, Budget, Scope, Site Improvements, Building Improvements, Service Improvements, and the Schedule.
Library staff needs to notify Library Board of Ridgedale closing date and it was recommended that the Rd Program booklet be shared with County Commissioners.

GIFT ACCEPTANCE
It was moved by D. Mueller and seconded by L. Wyly to accept recent gifts to the Library; motion passed.
$29.60 Friends of the Augsburg Park Library to the Augsburg Park Library for metal sign for bookdrop.
60.00 Friends of the Augsburg Park Library to the Augsburg Park Library for children's paperbacks for Readers' Raffle.
1000.00 Friends of the Augsburg Park Library to the Augsburg Park Library for adult fiction books on tape.
50.00 Lavergne M. Pierson to the Champlin Library Agency Gift Fund for four copies of Field Guide to Trees.
25.00 Shirley Coyer to the Hopkins Library Special Gift Fund to purchase a large print Western in memory of Eva Myers.
391.07 Friends of the Maple Grove Library to the Maple Grove Library for treats, posters and giveaways.
2000.00 Friends of the Maple Plain Library to the Maple Plain Library to purchase a public workstation for Netscape.
50.00 Dave Goodwin to the Minnetonka Library Agency Gift Fund to purchase a children's book in memory of Bill Goodwin.
151.94 Friends of the Osseo Library to the Osseo Library for summer program with Kit & Kaboodle and treats for program.
500.00 Bloomington Eagles #3208 to the Oxboro Library Agency Gift Fund to purchase large print books and fiction audiocassettes.
509.23 Friends of the Plymouth Library to the Plymouth Library for refrigerator for meeting room.
150.79 Friends of the Plymouth Library to the Plymouth Library for programs supplies and refreshments.
1084.41 Friends of the Plymouth Library to the Plymouth Library for juvenile paperbacks for Readers' Raffle and Family Read-to-Me.
10.00 Ena Hefty to the Ridgedale/Outreach Gift Fund.
133.13 Friends of the Southdale Library to the Southdale Library for MELSA Summer Program stickers.
4,600.00 Friends of the Southdale Library to the Southdale Library for artist's fee for Children's Area art, panel for storytime wall, and two hippos to hang over Easy bins.
25.00 Friends of the Southdale Library to the Southdale Library for membership in MALF for 1997-98.
85.06 Friends of the Southdale Library to the Southdale Library for poster and frames for art in new Teen Area.
719.08 Friends of the Southdale Library to the Southdale Library for consulting fees for art consultant for children's art project.
50.00 Joseph P. Schmidt to the Southdale Library Agency Gift Fund to purchase French books.
435.20 Norwest Foundation to the Westonka Library for books for summer Super Readers program.

Other:
1 kite - An additional kite for the Children's Area donated to the Augsburg Park Library by the Friends of the Augsburg Park Library.
1 video - Minnesota's White Pines: Our Vanishing Heritage produced by the White Pine Society donated to the Brooklyn Park Library by the Izaak Walton League of America.
1 picture - Azure Shadow by artist Art Headley donated to the Champlin Library by the DeJarlais Family in memory of Abbie DeJarlais.
1 title - The Holy Quran Biography of the Noble Prophet donated to the Golden Valley Library by an anonymous donor.
1 title - Garden Shrubs and Their Histories by Alice M. Coats donated to the Golden Valley Library by an anonymous donor.

ADJOURNMENT
Meeting was adjourned.

J. L. Zaragoza, Secretary

Last updated September 25, 1997
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