MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF AUGUST 5, 1998

The Hennepin County Library Board met on Wednesday, August 5, 1998, at the Rockford Road Community Library.

PRESENT: Patti Baskin, President
Jack Cole
Marilyn Jackson
Peggy Kelly
Richard Mueller
Carol Walsh

LIBRARY STAFF ATTENDING: C.Brown, D.Cramer, P.Chisenhall, E.Feinberg, J.Foster, M.McConnell, J.Morgan, C.Muchow, A.Wiley, C.Ahrens, & B.Berg.

GUESTS: JoAnn Harris (OBF)

WELCOME & PUBLIC COMMENT
President Baskin called the meeting to order and welcomed audience members. There was no public comment. Due to a need to shorten the meeting, the agenda was modified with deletion of presentation by M. McConnell.

APPROVAL
Motion was made by P. Kelly to approve the June 24, 1998 meeting minutes; seconded by D. Mueller; motion passed. Motion made by M.Jackson to approve the July 8, 1998 special meeting minutes; D. Mueller seconded; motion passed.

COMMITTEE REPORTS

Ways & Means Committee: In absence of B. Zaragoza, J. Cole reviewed the July 8 Committee meeting. There is no need for a meeting in August; however, entire time slot will be dedicated to Internet training for trustees. Library Board 1998 conference & travel allocations may need to be modified; this topic will be discussed at September Ways & Means Committee. MLA Foundation Library Disaster Fund: progressed recommendation for a donation from the Library Board Undesignated Gift Fund. It was moved by P.Kelly, seconded by J.Cole to donate $250 to the MLA Foundation Library Disaster Fund. "FYI Library News" publication: decision was made to cease publication due to time constraints of staff. J. Cole moved approval to cease this publication, seconded by P.Kelly. During discussion, M. Jackson requested that staff will still alert Library Board about any articles of interest. If Board members have any specific areas of interest, they may relay that interest to C. Brown. Motion passed.

Library Board Policy Committee: Report postponed to September 23 meeting.

UNFINISHED BUSINESS

UNDESIGNATED GIFT FUND
Chair requested a motion to authorize up to $250 from Undesignated Gift Fund for Jack Cole's reception (held following this meeting). Motion by P.Kelly, seconded by D.Mueller, motion passed.

P. Baskin read a thank you note from the Sudduth family for the Library Board donation to the Gary Sudduth Memorial Fund at the Minneapolis Public Library.

BESTSELLER EXPRESS PROGRAM UPDATE
C. Brown reported that Commissioner McLaughlin's office expressed interest in the sponsoring a resolution on the program. By mid-August C. Brown and P. Baskin will have met with all Commssioners and should know something more definite. If the program moves forward, anticipate launching the program in January 1999.

COUNTY COMMISSIONER CANDIDATE MEETINGS UPDATE
C. Brown distributed a list of candidates for the County Board districts 5, 6 and 7. Library Board members signed up for specific assignments to meet with candidates:
District 5 - Randy Johnson [Carol Walsh]
District 6 - Mary Tambornino [Marilyn Jackson]
District 6 - Lynn Swon [Dick Mueller and Peggy Kelly]
District 7 - Penny Steele [Dick Mueller]

Suggested discussion topics:
Objective of meetings -- information about the library for new candidates, educate on relationship between the County Board and the Library, stature of Hennepin County Library, financial needs on the horizon for the library, Ridgedale project, Library Foundation, general topics.

Library Board members will schedule their own meetings with commissioner candidates.

Library Board members requested a "cheat" sheet for the candidate meetings; C. Brown will ask Library staff to prepare.

J. Cole noted that Library Board members should extend these meetings to all local elected officials.

1999 BUDGET
D.Cramer distributed full budget as submitted to County Administrator (in addition to materials mailed to Library Board in their packets). The 97% and 102% budgets contain NO new positions.

Answers to questions from Library Board:
--New positions -- 107% budget DOES include additional positions via an addback list.
--Ridgedale positions--request for 9 additional FTE; 1 position approved in 1998; 2 positions transferred from another County Department; Library will identify 3 FTE from existing budget/staff.
--Southdale Library relationship to system and possible reduction of services systemwide based on 1999 budget recommended and approved.
--Capital Funds--funding is scheduled for the technology centers.
--Capital Budget Task Force--J. Cole volunteered to discuss the 1999 capital budget with a member of the Task Force that he knows.

Motion to approve the 1999 budget as submitted was made by D.Mueller, seconded by M.Jackson; motion passed.

COMMUNITY SURVEY
Julia Morgan reported that the Library Board received a copy of the 1996 community survey done by Decision Resources, Inc. Library Board members received J. Morgan's e-mail address and phone number for use in suggesting additional questions and for other input by August 14 for her meeting with Decision Resources. She reviewed the plans for the follow-up survey -- reduced budget, reduced field of 400 (rather than 800). M. Jackson asked if the ULC customer satisfaction survey option was considered; response that the ULC option would have required a contract with someone to administer the survey with a minimal price difference. Staff is looking at placing the survey on the homepage and having it available in the library agencies.

SEPTEMBER 23 MEETING
The September 23 Library Board meeting will begin at 4:00 p.m. at Southdale Library with a plan for a 1-1/2 hour agenda. Meeting will be followed by a MELSA trustee retreat discussion of Internet Policies from 6-8:30 p.m. at Southdale.

LIBRARY DIRECTOR'S REPORT
Charles Brown had prepared a written report which was sent to Library Board. Circulation is down about 1% for the year. Information contacts are down almost 6% for the year. Some additional items: 1) a copy of a letter from a Public Service Assistant was shared with Library Board members, P.Baskin noted it was unfortunate that the letter was anonymous; 2) Staff Development Day--Library Board members are encouraged to register and attend.


BOARD MEMBER REPORTS
President: P. Baskin reported on: 1) Art Initiative meeting held to supply funding for a presentation to take to potential donors; 2) Pen Pals mailing has gone out for the next session; 3) Commissioner meetings with McLaughlin, Opat, and Stenglein have been held with the following input--funding for Ridgedale, Internet issues (do not want filtering), Bestseller Express reactions have been positive, concern about number of meetings of Library Board that may restrict applicants due to time commitment.
MELSA/Metronet: J. Cole reported that Metronet has applied for 5 federal grants and there is some turnover on the Board due to terms expiring.
Other Board Members: D.Mueller updated all on the federal filtering bill. M.Jackson reported that Internet materials she picked up at ALA were mailed in packets; ULC Board update on activities developing a program of information explaining why library boards are an asset to urban communities. C.Walsh is serving on a ULC working group on Lifelong Learning with research assignments for ALA mid-winter.

LIBRARY FOUNDATION
Executive Director Status: C. Brown briefly reported on interviews of 6 finalists. Goal is for director to begin in September.

GIFT ACCEPTANCE

Motion by D. Mueller to accept the gifts as listed; seconded by J. Cole; motion passed.

$ 50.00  Champlin American Legion Post 600 to the Champlin Library Agency Gift Fund.
50.00  Kellogg Place Book Club to the Edina Library Agency Gift Fund.
951.42  Friends of the Excelsior Library to the Excelsior Library for 2 end of range shelving units.
26.90  Friends of the Excelsior Library to the Excelsior Library for two adult books, Guide and Directory of Lake Minnetonka, Minnesota and Picture book of the Excelsior Amusement Park...from rise to disuse: 1924-1974. Two copies of each.
10.00  Helen Wolf to the Outreach Library Agency Gift Fund.
139.53  Friends of the Oxboro Library to the Oxboro Library for Juvenile paperbacks for Reading Raffle summer program at Oxboro.
1250.00  Friends of the Southdale Library to the Southdale Library Agency Gift Fund for purchase of Encyclopedia of Dance.


ADJOURNMENT
Motion by P. Kelly, seconded by D.Mueller, meeting was adjourned.





J. L. Zaragoza, Secretary

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