Hennepin County Library - 9-23-98 Library Board Meeting Minutes

MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF SEPTEMBER 23, 1998

The Hennepin County Library Board met on Wednesday, September 23, 1998, at the Southdale-Hennepin Area Library.

PRESENT:	Bob Zaragoza, Secretary Patti Baskin, President Jack Cole Peggy Kelly Richard Mueller Carol Walsh
LIBRARY STAFF ATTENDING:	C.Brown, D.Cramer, E. Anderson, L. Brandberg, R. Byrne, S. Charles, P. Chernow, J. Fabio, J. Gillespie, D. Kalinka, M.McConnell, J. Morgan, V. Morris, C.Muchow, R. Pyrlik, L. Taylor, C.Ahrens, & B.Berg.
GUESTS:	JoAnn Harris (OBF)

WELCOME & PUBLIC COMMENT
Secretary Bob Zaragoza called the meeting to order and welcomed audience members. There was no public comment.

Southdale Area Library - Roseanne Byrne
Southdale Library celebrated its 25th anniversary this year. When Sd opened in summer of 1973, it was hailed as the electric library, full of AV hardware and software, and was described by the STAR TRIBUNE as the nation's most sophisticated public library in terms of audio visual equipment. In the 1980's Sd developed a leadership role within the Library system. In the 1990's staff survived a two-year renovation program that poised Sd to enter the 21st century. The future for Southdale: learning lab, coffee shop, automated materials handling system, etc.

APPROVAL
Motion was made by J. Cole to approve the August 5, 1998 meeting minutes; seconded by C. Walsh; motion passed.

COMMITTEE REPORTS
Ways & Means Committee: Bob Zaragoza reported on the Sept. 9 Committee meeting. Travel expense over-expenditures for trustees were approved by the Committee.
Library Board Policy Committee: Jack Cole reported that the Policy Committee will be meeting soon to discuss the Revenue Policy.

PROGRAM
Columbus Site Visit: J. Fabio reviewed the background of the trip and gave an overview of the Columbus system. Handouts of the executive summary of the visit were distributed; the full report is available if Library Board members would like to request for reading (from Cindy Ahrens). Group introduced themselves: J. Fabio, M. Schuster, J. Gillespie, D. Kalinka, and V. Morris. Slide show was presented. Library Board members posed questions that were answered by the group.

UNFINISHED BUSINESS

1999 BUDGET
D.Cramer distributed an update and reviewed current status. The Library budget presentation is scheduled for Monday, October 12, 9:30 a.m.

NEW BUSINESS

PROPOSED ORGANIZATIONAL RESTRUCTURING
C. Brown has met with Library Advisory Council and proposal is not quite ready for formal presentation as yet. Library Board members had received the graphic of organizational chart. Two roles for clarification: 1) role of Julia Morgan, to move to Director's Office and become an integral part; 2) outreach services, development of a broader role with a principal librarian to lead the expanded services (to include collaborations, youth services and current Outreach programs).

SIGNAGE
C. Brown reminded Library Board of his previous report of a meeting with Commissioner Opat and his interest in implementing new library signage. Staff has determined that the cost would be approximately $6,500-$10,000 per sign (depending on electrical needs, etc.). A sample of the proposed signage was displayed -- "Hennepin Libraries."
Library Board comments:
1) If "dancing person" is included, needs to be legally registered.
2) Question about other related costs in changing name of Library--stationary, name badges, etc.
3) Query if staff supports the name change or not? What are obstacles?
4) Concern was expressed over priority of signs over the need for library budget items.
5) Need a full marketing campaign.
6) Need background/reasoning for the proposal to change name.
C. Brown will discuss concerns with Commissioner Opat and will assemble more information for the Library Board.

POLICY REVISION - SERVICES TO GROUPS WITH LIMITED ACCESS
When this policy was reviewed/revised by Library Board in May, a statement was omitted. Current revision includes the missing statement.
Motion to approve the revision was made by D. Mueller; seconded by P. Kelly; motion passed.

BOARD MEMBER REPORTS
President: P. Baskin requested a Pen Pals update from D. Kalinka, and P. Baskin reported on the Art Initiative.
Foundation: J. Cole reported on Foundation activities--Cards for Kids program, a memo from C. Brink, and that Chris DeGraff has been appointed to the Foundation Executive Director position.
MELSA/Metronet: J. Cole reported that the rotation of officers has taken placed. Metronet has received several grants. MELSA has elected officers, and is eliminating the Handicraft Hobbies Index. Will be working on a formula update for MELSA. Currently working on the MELSA Joint Powers Agreement for all nine member systems.
Other Board Members: C. Walsh reported that she is planning to attend MLA for two days in October. D. Mueller noted that the MELSA map had omitted the Plymouth Library (info was shared with J. Wroblewski).
County Board/Library Board Breakfast: Four dates have been offered from Commissioner Johnson's office; input requested from Library Board members.
[Date has now been booked for Tuesday, October 20, 8:00 a.m., at the St. Louis Park Library.]

LIBRARY FOUNDATION
Executive Director Status: C. Brown had sent Library Board members the announcement of Chris DeGraff appointment (beginning the week of October 18). P. Kelly asked about the Library Foundation and who they report to.
Technically the Library Foundation receives its direction from the Library Board; C. Brown will follow up with the Foundation for a presentation on the Cards for Kids program and other Foundation initiatives; he will work to schedule a joint meeting of the Library Board and the Foundation Board.

GIFT ACCEPTANCE

Motion was made by D. Mueller and P. Kelly and seconded by B. Zaragoza to accept the gifts as listed; motion passed.

$ 500.00 Friends of the Augsburg Park Library to the Augsburg Park Library to be used for added materials to the travel guide section.
75.00 Friends of the Augsburg Park Library to the Augsburg Park Library to replace dollars taken from Gift Fund to purchase raffle books for the summer Library Kids program.
36.10 Friends of the Augsburg Park Library to the Augsburg Park Library for ice cream for the End-of-Summer Party and ice cream social.
1,534.78 Friends of the Champlin Library to the Champlin Library for many various items.
14.00 Donald Tarver, Pacific West Cancer Fund to the Champlin Library for one paperback Cancer Free: the comprehensive cancer prevention program by Sidney Winawer.
100.00 Champlin Woman's Club to the Champlin Library for supplies for Pearl Mead's retirement reception.
25.95 Ruth Stephens to the Champlin Library for the book The Ghost by Danielle Steel.
25.95 Sharyll Smith to the Champlin Library for the book Breakfast in Bed by Sandra Brown.
20.00 Zan Laurence to the Champlin Library for the book the Celestine Vision: Living the new Spiritual awareness by James Redfield.
32.95 Max Haynes to the Champlin Library for three books by Max Haynes.
425.00 Friends of the Excelsior Library to the Excelsior Library for purchase of Morningstar Mutual Funds per J. Friedrich, CMS.
70.00 Don and Carmen Nelson and Family to the Hopkins Library in memory of Charlene Petersen for Agency Gift Fund.
100.00 Friends of the Hopkins Library to the Hopkins Library for membership fee to belong to the Hopkins Business and Civic Association.
10.00 Stacey Tupper to the Hopkins Library in Memory of Helen Zarembo.
98.44 Friends of the Penn Lake Library to the Penn Lake Library for gift paperbacks for PL Read to Win Program, Summer 1998.
500.00 Friend of the Plymouth Library to the Plymouth Library for purchase of CD's appealing to teens.
150.00 Friends of the Rockford Road Library to the Rockford Road Library Agency Gift Fund.
25.00 American Legion Auxiliary, Westphal Unit #251 to the Rockford Road in honor of the Gold Star members.
533.00 Friends of the St. Anthony Library to the St. Anthony Library for a Kodak Ektagraphic III (Slide Projector) with lens and remote control.
1,000.00 Friends of the Southdale Library to the Southdale Library for partial payment to Chris Tully for creation of "tree" on pillar in Children's Area.
550.91 Friends of the Southdale Library to the Southdale Library for 25th Anniversary celebrations.
50.00 Nancy Sansone to the Southdale Library for prizes during Ice Cream Social for 25th Anniversary.
50.00 Byerly's to the Southdale Library for 2 gift certificates for prize drawing at 25th Anninversary.
50.00 Good Earth Restaurant to the Southdale Library for three sheet cakes for 25th Anniversary party for the public on 7/20/98.
30.00 Baker's Square to the Southdale Library for three certificates for free pies for 25th Anniversary prize drawings.
25.00 Sidney's to the Southdale Library for gift certificates for prize drawing at 25th Anniversary prize drawings.
25.00 Cub Foods to the Southdale Library for gift certificates for prize drawing at 25th Anniversary prize drawings.
25.00 Barnes & Nobles to the Southdale Library for gift certificates for 25th Anniversary Friends Membership Drive.
20.00 Pier I Imports to Southdale Library for merchandise for prize drawing for 25th Anniversary.
500.00 Friends of the Westonka Library for the MLA Foundation, Disaster Relief Fund.
487.79 Friends of the Westonka Library to the Westonka Library for zig zag shelf displays, End of Summer Party refreshments, and browsing materials.
104.81 Friends of the Westonka Library to the Westonka Library for supplies and refreshments for Sizzling Summer Science programs.
36.85 Friends of the Westonka Library to the Westonka Library for a 3D Architect CD-ROM.

ADJOURNMENT
Motion to adjourn was passed.

J. L. Zaragoza, Secretary

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