Hennepin County Library - Library Board Meeting Minutes 10-6-99

MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF OCTOBER 6, 1999

The Hennepin County Library Board met on Wednesday, October 6, 1999, at the St. Louis Park Community Library.

PRESENT:	Jack Cole, President Marilyn Jackson Peggy Kelly Carol Walsh
LIBRARY STAFF ATTENDING:	C.Brown, D.Cramer, S.Charles, N.Perron, J. Morgan, J. Hafterson, R. Byrne, R. Scarlett, P. Chisenhall, M. Bell, C.Ahrens, & B. Berg.
GUESTS:	JoAnn Harris (OBF)

WELCOME & PUBLIC COMMENT
President Cole called the meeting to order at 4:30 p.m.

Public Comment: None.

APPROVAL
The minutes of the July 14, 1999 meeting had been mailed to Library Board members. Motion to approve the minutes was made by M. Jackson; seconded by C. Walsh; motion passed.

COMMITTEE REPORTS
Ways & Means Committee: J. Cole reported there was one action item--the Sale of Legal Forms in the Southdale Library. Motion to approve the proposal and forward to the County Board was made by P. Kelly, seconded by C. Walsh, motion passed.
Policy Committee: C. Walsh has received recommendations from staff on the Information Services Policy; any policies scheduled for review at the 10/27 Library Board meeting will be mailed in packets. Friends Policy--minor changes. Library Board Expense Policy--follows county policy and is ready for re-affirmation. Library Bill of Rights--no changes. Programming Policy--needs staff review, committee needs to be re-called for review, scheduled for 2000. Internet Policy--begin discussion at Dec. 1 Library Board meeting, with approval in early 2000. Request was made for search on any lawsuits in relation to filtering--J. Morgan will do a search.

PROGRAM: Y2K Update - S. Charles & J. Hafterson
Reported that Library is as ready as possible, thanks to the work of the automation staff. Staff responded to Library Board questions following the presentation.
MnLINK: Because MnLINK was mentioned as an additional use of library technology resources, S. Charles gave a brief overview of HCL participation in the MnLINK project.

UNFINISHED BUSINESS
Building Updates: C. Brown reported that Ridgedale work is progressing; optimistic about completion for public opening on 10/10. Golden Valley: just began renovation on 9/22; hope to re-open 11/8. Capital Budget Task Force: recommendation for year 2000 was shared with Library Board. Eden Prairie: recently met with City Manager who felt that the proposed site was a good location due to economic development planned for the area.

County Board Briefing Wrap-up: C. Brown asked for Library Board member reports on follow-up meetings with individual commissioners. C. Walsh reported on her meeting with Comm. Dorfman--very positive and she noted the number of audience support present for the Briefing. P. Kelly spoke with Comm. McLaughlin who also had a positive response to the Briefing.

County Board/Library Board Breakfast Meeting: J. Cole asked for input from Library Board--is there a need for this breakfast meeting, are there suggested topics? C. Brown had suggested the Capital Budget as a topic; M. Jackson agreed and added growing collection to help meet demand due to funding difficulty. Definitely look at a library location for the meeting. P. Kelly and C. Walsh felt that the educational opportunity of the Board Briefing outweighed a breakfast meeting. M. Jackson strongly supports the separate breakfast meeting annually to promote library needs and open communication between the two boards. A further discussion, regarding date/format/content, will occur at the Board's January 2000 meeting, following research by Marilyn Jackson.

M. Jackson reported on the Urban Libraries conference in April and that ULC will invite a library board member and a County Commissioner to attend/participate at Yale. Program is still being developed by ULC.

Ridgedale Events: N. Perron reported on upcoming activities and the role of the Library Board at the events.

NEW BUSINESS
Southdale Library Hours in 2000: R. Byrne presented the request to bring Southdale hours in line with rest of the area libraries by closing at 9:00 p.m. instead of 9:30 p.m. (originally set for 9:30 because of surrounding store hours, now both Southdale mall and Galleria close at 9:00 p.m.). Need support of the Library Board and would be folded into the 2000 budget. P. Kelly moved changing the Southdale hours as recommended, seconded by M. Jackson; following discussion, motion passed.

D. Cramer & C. Ahrens will work on how to best package for the 2000 budget.

Internet Filtering/Blocking Issues: C. Brown had mailed some recent information he had received on a listserv and from ULC.

DIRECTOR'S REPORT
Nothing additional.

BOARD MEMBER REPORTS
J. Cole: Attended MLA in Duluth.
C. Walsh: MELSA trustee group is scheduled and Library Board members have received registration information; attended all three days of the MLA conference in Duluth.

OTHER
Foundation Update: Written report from C. DeGraff was distributed.

Grants: C. Brown mentioned a LSTA grant application.

Gift Acceptance
Motion was made by P. Kelly to accept the gifts; seconded by M. Jackson; motion passed.

$ 671.09 Friends of the Augsburg Park Library to the Augsburg Park Library for puppets, Teddy Bear Band, and a Spring Armchair Travel series.
500.00 Fraternal Order of Eagles to the Augsburg Park Library for purchase of large print materials and /or fiction audio cassettes.
430.11 Friends of the Augsburg Park Library to the Augsburg Park Library for puppets.
245.58 Friends of the Champlin Library to the Champlin Library for periodical subscriptions: Muse, Your Big Backyard, Stardog, storytime supplies, Friends meeting paper products, Legislative Day registration & meal, books: Christmas with Southern Living 1999, The Spirit of Christmas Book thirteen.
38.73 Friends of the Champlin Library to the Champlin Library for the following books: Landscaping for Wildlife by Carrol Henderson, Birdscaping Your Garden by George Adams, and Lakescaping for Wildlife and Water by Carrol Henderson.
94.79 Friends of the Champlin Library to the Champlin Library for copies of 2 books for Friends to sell at adult program, Iron Lake by William Kent Krueger, and Boundary Waters by William Kent Krueger.
99.13 Friends of the Champlin Library to the Champlin Library for juvenile books for summer program.
208.68 Friends of the Eden Prairie to the Eden Prairie Library for reimbursement to the EP gift fund for the purchase of one browsing bin.
12.00 Barbara Kaerwer to the Eden Prairie Library for a one-year subscription to International Wolf magazine.
52.68 Edina Federated Women's Club to the Edina Library for 2 Harry Potter and the Sorcerer's Stone by Rowlings, Holes by Sacher, and The Mitten by Brett.
20.00 Anonymous donation to the Edina Library for the Agency Gift Fund.
495.00 Friends of the Excelsior Library to the Excelsior Library for the purchase of Morningstar Mutual Funds per J. Friedrich CMS.
245.00 Friends of the Golden Valley Library to the Golden Valley Library for twelve book baskets and stand.
210.50 Friends of the Golden Valley Library to the Golden Valley Library for puppets for circulation collection.
200.00 Friends of the Golden Valley Library to the Golden Valley Library for books for 1999 "Read to Win" program.
969.23 Phyllis Mattill through Friends of the Hopkins Library to the Hopkins Library for children's paperbacks for give-a-way to literacy participants at the Hopkins Family Resource Center.
555.00 Friends of the Maple Grove Library to the Maple Grove Library for Dedication program, supplies, parade give-a-ways, ongoing Aquarium needs.
309.17 Friends of the Maple Grove Library to the Maple Grove Library for paperback for kids.
64.08 David A. Lane to the Minnetonka Library for gift for R.E.A.L. Book Club participants.
121.68 Friends of the Osseo Library to the Osseo Library for children's paperbacks for summer program.
500.00 Friends of the Oxboro Library to the Oxboro Library for the purchase of juvenile paperbacks and gardening & woodworking paperbacks.
160.00 Friends of the Oxboro Library to the Oxboro Library for 8 art prints to be hung in the staff and public areas.
400.00 Friends of the Oxboro Library to the Oxboro Library for the purchase of large print books and juvenile paperbacks for children's summer reading program.
250.00 Friends of the Oxboro Library to the Oxboro Library for the purchase of a display case in juvenile area, bookends, juvenile books, posters, and stickers.
176.00 Friends of the Oxboro Library to the Oxboro Library for program presenter at start of summer program and ice cream treats for the end of summer party.
797.55 Friends of the Plymouth Library to the Plymouth Library to purchase 2 clocks for www users, foam core mounting for world map, lunch bunch treats, STAR program materials, and MELSA reading records.
7,900.00 Friends of the Plymouth Library to the Plymouth Library for a bronze sculpture by Gary Price.
25.00 American Legion Auxiliary Westphal Unit #251 to Rockford Road Library in honor of their Gold Star Members to Agency Gift Fund.
610.66 Friends of the St. Louis Park Library to the St. Louis Park Library for board books, summer reading program books, 2 framed posters, carpet sweeper and mail center.
5250.00 Friends of the Southdale Library to the Southdale Library for home repair & decorating, travel, art, Vietnamese language books, feature film videos, books on tape, Spanish language audio instruction tapes, non-fiction paperbacks and fiction paperback books.
83.75 Friends of the Westonka Library to the Westonka Library for summer reading program - "Cool Reading Record" handouts.
Other:
V.K. Subramanian to the Plymouth Library an Original unframed acrylic painting.

Gifts received in 1998 from the Hopkins Friends to the Hopkins Library:
1,065.00 2 Benches for patrons at reference desk - Planters and flowers for front entrance
Door Prizes (childrens books) for Music in the Park - Summer Program supplies (buttons and stickers)
End of Summer party (face painting, puppet show, books)
Folusa membership renewal - MLA membership renewal
Annual meeting treats, holiday treats for patrons - thermal coffee pots, and picture framing for staff room.

ADJOURNMENT
Meeting was adjourned.

Marilyn Jackson, Secretary

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