MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF OCTOBER 22, 1997

The Hennepin County Library Board met on Wednesday, October 22, 1997 at the St. Bonifacius Community Library.

PRESENT: Marilyn Jackson, President
Patti Baskin
Jack Cole
Richard Mueller
Carol Walsh
J.L. Zaragoza

LIBRARY STAFF ATTENDING: C.Brown, T.Bonner, D.Cramer, L.Engberg, J.Kinney, C. Muchow, B.Erickson, E.Anderson, C. Ahrens, B. Berg.

GUESTS: Deb Schmidt (President/Friends)
Mary White (Office of Budget and Finance/Hennepin County)

President Jackson called the meeting to order and welcomed all guests.

APPROVAL
Motion was made by P. Baskin to approve the September 24, 1997 meeting minutes; seconded by D. Mueller; motion passed.

WELCOME & PUBLIC COMMENT
St. Bonifacius Library: Pat Hasse reported on the changing St. Bonifacius community which includes an increase in use by residents of Carver County plus a growth in youth population in the area.

COMMITTEE REPORTS

WAYS & MEANS
P. Baskin reported on the October 8 meeting. Topics included: demographic presentation by Mark Herzfeld of Hennepin County Office of Planning & Development; D. Cramer revenue pie charts for review; Library Board fine policy; and establishing a revenue generation policy.

LIBRARY BOARD POLICIES
A status chart listing each policy was distributed and the schedule was reviewed by J. Cole.
Data Privacy Policy: request from Library Board to add a statute citation in reference to the new final paragraph. D. Mueller moved approval with the addition; P. Baskin seconded; motion passed.
Disorderly Conduct Policy: change to second paragraph--strike "from the discretionary fund". D.Mueller moved approval of policy as amended; seconded by C. Walsh; motion passed.
Meeting Room Policy: first paragraph--end sentence after Library Bill of Rights. Paragraph 6--add at end "and/or Library Foundation;". Motion to approve policy as amended made by D. Mueller; seconded by P. Baskin; motion passed.
Programming Policy: Paragraph one: need to delete sentence after "Library Bill of Rights". Discussion points covered: need a definition of what programming is and discussion of evaluation of programs and outcome measurement. Decision was made to defer action on this policy with a request that staff revise for review in January 1998; D. Mueller volunteered to assist with revision.
Holiday Closings: Discussion of the abbreviated revised policy; motion by M. Jackson to approve the policy; P. Baskin seconded; motion passed.

UNFINISHED BUSINESS

1998 BUDGET
C. Brown reported on the October 17 budget presentation to the County Board; three commissioners were present for the entire presentation. Questions revolved around the collection budget and role of the Foundation. D. Cramer distributed materials from the presentation.

NEW BUSINESS

APPOINTMENT AND CHARGE OF REVENUE GENERATION TEAM
C. Brown reported that the first meeting of the new Team will be scheduled by end of the year. Want to develop a charge in such a way to allow organizational buy-in. D. Cramer will chair the team and the new Senior Accountant in Administrative Services, Don Kleven, has experience in revenue generation and should be a good addition to the team. A Southdale coffee shop proposal is currently under discussion; hope to have operational by Labor Day 1998. M. Jackson reported that she has pulled all her documentation for sharing with the new team and she is available to discuss any necessary background.

MEMBERS' REPORTS
President: Marilyn Jackson reported that the Library Board received a small plaque in recognition of the donation to the ALA Communication Decency Act challenge; report on her perception of the October 17 budget presentation; Library Board members have been practicing for the October 28 Commissioner breakfast. M. Jackson also noted the events list in the current mailing, especially the volunteer recognition event on November 22.

MELSA/Metronet: Jack Cole reported on MELSA/Metronet activities including public library outreach grants for 1998; joint meeting of Trustees with the Advisory Board; Metronet report of continuing with "liveable communities" program and continuation of Metronet video productions and [now called] "wind-downs".

Art Initiative: P. Baskin had nothing to report on art, but felt that the first Pen Pals evening was superb and commended everyone involved.

Readmobile: M. Jackson reported on behalf of Louise Wyly that all plans are on hold due to budget situation.

20-Year Capital Plan: C.Walsh reported on the October 13 meeting with Jan Feye-Stukas. The next meeting is scheduled for October 29 and Team is ready to begin looking at individual agencies. C. Brown hopes to present a draft plan to Commissioners after sharing with the Library Board and others. President Jackson requested a statement of purpose and timeline for the Team.

Technology Center Team: D. Mueller reported that due to the Board Briefing experience, the Technology Team is on "hold" until after the 10/28 breakfast for more input. Also: Staff Development Day went very well; Baker & Taylor lawsuit is somewhat settled, no HCL impact; and he forwarded the name of a patron interested in homebound service.

Telling the Story: J. Cole reported that a second meeting will be scheduled soon.

DIRECTOR'S REPORT
C. Brown reported on various library activities: Staff Development Day; MELSA-sponsored Trustee Workshop; MLA conference--HCL had 50 attendees, C. Brown did two presentations, and the reception at Southdale was very well done; MS&R architects meeting to select interior colors, carpet, etc. for Ridgedale; Saturday, 10/18, Friends workshop at Rockford Road; the ATS move has gone very well thanks to many staff members; attended the St. Louis Park Friends potluck on Monday, 10/20; met with CALM (Cluster & Area Library Managers) on 10/20 to clarify roles and responsibilities; participated in joint training with MPL management team on 10/21; meeting to discuss broadening of Readmobile role; and the County department director's meeting.

Activities/Programs: L. Engberg reported that staff was busy preparing and recovering from the ATS move so have no statistics yet. Deb Kalinka summer program evaluation reported a small increase in attendance over 1996 with no live programs at Ridgedale. Report on "Pro Se Litigant" project between Hennepin County Law Library and the Southdale Library. October American Libraries--review of article on public library use increases.

PROGRAM
Deposit Collections: Elizabeth Anderson presented background on the Outreach Section, including the definition of Outreach: "the part of the library that is specifically assigned to provide materials to people who cannot get to a library in person". Review of materials distributed: Library Board Policy--Services to Groups and Individuals with Restricted Library Access; Outreach Section Fact Sheet; "At Home Reader"; deposit collection sites list; Outreach/Deposit Collection Team chart. Bi-Folkal kits were discussed and there was a request for Library Board to see one kit at their next meeting in December.

GIFT ACCEPTANCE
It was moved by J. Cole and seconded by P. Baskin to accept recent gifts to the Library; motion passed.
$300.00 Friends of the Augsburg Park Library to the Augsburg Park Library for a bench.
800.00 Friends of the Brookdale Library to the Brookdale Library for paperbacks, browsing materials and puppets.
663.24 Friends of the Brooklyn Park Library to the Brooklyn Park Library for tote baskets, bookmarks, posters, stickers and plastic bags, easel and lectern.
50.00 Linnea C. P. Johnson to the Champlin Library Agency Gift Fund to purchase books on "death and grieving" for teenagers in memory of Stephen D. Peterson.
100.00 Lois Langer donated her honorarium from speaking at Branch Out to the Eden Prairie Agency Gift Fund.
10.00 Ruth Henrich to the Edina Library Agency Gift Fund as a thank you for good service.
2954.42 Friends of the Edina Library to the Edina Library for four author programs, MLA reception, puppets and paperbacks.
570.25 Friends of the Edina Library to the Edina Library for contest mailing, summer performer, food for programs and browsing materials.
500.00 Friends of the Edina Library to the Edina Library for matching funds for French language materials.
345.93 Friends of the Edina Library to the Edina Library for canvas bags to sell.
400.00 Friends of the Excelsior Library to the Excelsior Library for puppets.
1001.35 Friends of the Hopkins Library to the Hopkins Library for a paperback display unit and paperbacks.
50.00 Barbara R. Hauser to the Long Lake Library Agency Gift Fund.
75.00 Friends of the Long Lake Library to the Long Lake Library for garden browsing materials.
549.12 Friends of the Maple Grove Library to the Maple Grove Library for puppets.
515.28 Friends of the Oxboro Library to the Oxboro Library Agency Gift Fund for purchase of books at Northwestern Bookstore.
744.37 Friends of the Oxboro Library to the Oxboro Library Agency Gift Fund for puppets and art display wall system.
25.00 Friends of the St. Louis Park Library to the St. Louis Park Library for the MLA reception.
10.00 Kathryn L. Smith to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
25.00 Mr. and Mrs. Maurice Veys to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
20.00 Louise C. Cragun to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
10.00 Rosalind P. Anderson to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
10.00 Helen L. Tierney to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
25.00 Karen Ireland Dahlen to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
25.00 Mr. and Mrs. Doug Logeland to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
20.00 Mr. and Mrs. T. Hardie to the Southdale Library Agency Gift Fund in memory of Mary Elizabeth ("Tonie") Eberhardt.
50.00 Rosemary Price to the Wayzata Library Agency Gift Fund to purchase books in memory of Marilyn Schwert.
290.00 Friends of the Wayzata Library for a subscription to the St. Paul Pioneer Press and travel program.
50.00 Friends of the Wayzata Library to the Wayzata Library Agency Gift Fund.
4000.00 Friends of the Wayzata Library to the Wayzata Library Agency Gift Fund to purchase children's CD-ROM station and public Netscape workstation.
303.50 Friends of the Wayzata Library to the Wayzata Library for stickers and buttons for 1997 Summer Reading Program, summer program performer and posters.
203.50 Friends of the Wayzata Library to the Wayzata Library for summer program performer and posters.
25.00 Marion Poteete to the Westonka Library Agency Gift Fund.
Other:
1 title - Horseshoe Clubs of Minnesota donated to the Brooklyn Park Library by the National Horseshoe Pitchers Association.
1 title - St. Bonaventure Cookbook donated to the Oxboro Library by the Friends of the Oxboro Library.
4 titles - Seth Eastman a portfolio..., Shape of Things: the Art of Francis Lee Jaques , Minnesota Impressionists, and Dahcotah or Life and Legends of the Sioux donated to the Rockford Road Library by Anderson Dale Architects.
1 title - The Ants by Bert Holldobler and Edward O. Wilson donated to the St. Louis Park Library by Bob Tonra.

ADJOURNMENT
Motion to adjourn was made by P. Baskin, seconded by J. Cole; meeting was adjourned.

J. L. Zaragoza, Secretary