MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF DECEMBER 6, 2000


The Hennepin County Library Board met on Wednesday, December 6, 2000, at the Ridgedale Area Library.
PRESENT: Carol Walsh, President
Jack Cole
John Gibbs
Patricia Izek
Marilyn Jackson
David Pratt
LIBRARY STAFF ATTENDING: C.Brown, M.Bell, S.Charles, D.Cramer, C.DeGraff, J.Friedrich, J.Leick, S.Louis, J.Morgan, N.Perron, E.Feinberg, M.Ranum, W.Woodfill, J.Zivkovich, C.Ahrens, & B.Berg.
GUESTS: JoAnn Harris & Hattie Jackson (OBF); Cynthia Steinke (Library Board applicant).


WELCOME & PUBLIC COMMENT
President Walsh called the meeting to order and welcomed all guests.

Public Comment: Walsh welcomed Ms Cynthia Steinke, a Library Board applicant.

Ridgedale Area Library: Sandy Louis reviewed the variety of service programs that have been sponsored in Ridgedale--including the impact of self-checkout and the automated materials handling equipment. Louis also reported on an upcoming library program on Feb. 13 -- Tango Party in the Ridgedale lobby -- watch for details in Events & Issues.

APPROVAL
A motion to approve the minutes of the October 25, 2000, meeting was made by D. Pratt; seconded by P. Izek; motion passed.

COMMITTEE REPORTS
Ways & Means Committee: C. Walsh reported in absence of B. Zaragoza. If a 2000 budget fund balance is identified, Library Board hopes to use that to offset the 2000 collection budget shortfall. D. Pratt had raised a question about the amount of unpaid fines outstanding--D. Cramer reported that 212,000 patrons have current outstanding fines. That sounds like a lot of people, but fines are a part of the library experience. 65% of those are under $10, and vast majority will pay their fines; 90% of patrons have fines $30 or less -- including those under $10. Patrons with large fines, e.g. $100 or more, are probably never coming back to the library and that is part of the cost of doing business. C. Walsh also reported that Ways & Means Committee approved the draft meeting schedule, and the item is included on this agenda for full Board approval.

Policy Committee: Patricia Izek reported that a policy update was sent to Library Board, and Elizabeth Feinberg will soon be reporting on the Collection Management Policy recommendation. Policy #14, Library Foundation Use of Patron Names was recommended to be deleted; D. Pratt moved approval of recommendation, J. Gibbs seconded; motion passed to delete Policy #14.

Nominating Committee: Carol Walsh has asked Marilyn Jackson, David Pratt, and John Gibbs to serve as the Nominating Committee and present a recommended slate of candidates (President, Vice President and Secretary) at the Annual Library Board meeting on Jan. 24, 2001.

PROGRAM:  Collection Management Policy: E. Feinberg introduced other Collection Management Librarians present at the meeting: Judith Friedrich, Jean Zivkovich, and Wendy Woodfill, and reviewed the policy changes and justification. M. Jackson moved approval of the revised policy, J. Cole seconded; motion passed unanimously.


UNFINISHED BUSINESS
Construction Projects Update: C. Brown at the Oct. Library Board meeting had mentioned a County Board briefing in November on local construction costs and issues--that briefing was not as extensive as originally hoped. C. Brown has discussed with C. Walsh, and he has invited Judy Hollander, Director of Property Services, to attend the January Library Board meeting to present an update on the construction climate. For the Brookdale, Eden Prairie, and Edina projects: construction budgets are not adequate to cover costs of current planned projects; will be working on solutions. St. Anthony: hope to use an architect with a current county contract to move the project along. St. Louis Park is moved to early 2002, so that moves Hopkins to late 2002 at least. Wayzata: there is an issue with City Hall possibly delaying the project start at least one month. Maple Grove: project is currently moving along smoothly.

2000 Budget Projection/2001 Budget Status: C. Brown reported that there may be an approximate balance of $500,000; may need to return a portion of that balance to the "undesignated fund balance" due to the $430,000 "loan" from that fund. Would like to use some of the balance to offset the $197,000 1999 shortfall, and $200,000 less 2001 collection budget; C. Brown will be discussing with Richard Johnson. There are no changes in the 2001 budget, hope to be adopted by the County Board at Dec. 12 meeting. Revenue from the coffee shop has been resolved: Property Services will charge the Library for the 600 sq. ft. of space used by the coffee shop, so the revenue will go only to the Library.

Strategic Directions Process: C. Brown reviewed the proposed timeline.
1) Draft to Library Board, electronically, Jan. 5, 2001.
2) One week for Library Board to review and respond by Jan. 12, 2001.
3) At Jan. 24 Library Board meeting: Strategic Directions for review and adoption.
4) Report on Strategic Directions through 2001 at the Jan. 24 Lib Bd meeting.


NEW BUSINESS
Foundation Board Minutes Distribution: C. Brown reported that only the Library Board President currently receives minutes of the Foundation Board and Executive Committee meetings. Lib Bd members prefer paper copies of minutes to be sent in packets. J. Cole suggested that as long as the Foundation Board only meets 4 times per year, need to share the meeting agenda (as it is published early) -- send Foundation Board agendas electronically.

2001 Library Board Meeting Schedule: Community Relations staff will investigate the possibility of cablecasting Library Board meetings and will notify Library Board -- for a future discussion. Recommendation was made to move all meetings to 4:30 p.m. and revisit the Nov. 14 Ways & Means Committee meeting which conflicts with the Foundation Board annual meeting. Motion to approve amended schedule was made by J. Cole, seconded by P. Izek; motion passed.

Art Policy: Draft policy had been e-mailed to Library Board members. Recommendation to modify the make-up of the Art Advisory Committee--make a standing committee (rather than a project committee) of 3 members--Foundation representative, Library Board representative, and Library Director representative; add 2-4 community reps based on projects. Policy as presented has the support of the Library Board. Motion to approve the policy and progress it to the County Board was made by M. Jackson, seconded by P. Izek; motion passed.


DIRECTOR'S REPORT
Report was mailed to Library Board; nothing to add.


BOARD MEMBER REPORTS
C. Walsh: ULC Partners Conference on Dec. 8 & 9 in Chicago has five Hennepin County attendees.
J. Cole: Attended the Friends event at the Open Book.
M. Jackson: Attended Friends Open Book event; one of the attendees to the ULC conference in December; and appointed to evaluate nominees for Highsmith Awards.
P. Izek: Has been attending the One World programs, and introduces herself to the performers.


OTHER
Grants: C. Brown reported that the new grant writer, Gay Gonnerman, began work in the Foundation on Dec. 4; he will ask her to attend a future Library Board meeting.

Gift Acceptance: Motion to accept the gifts was made by J. Cole; seconded by C. Walsh; motion passed.
$375.87 Friends of the Brooklyn Park Library to the Brooklyn Park Library for index blocks, a labeling machine and self checkout day promotion.
653.14 Friends of the Brooklyn Park Library to the Brooklyn Park Library for the following: storytimes, birdfeeder, patron book baskets, Kidstop refreshments, and browsing materials.
480.03 Friends of Eden Prairie Library to the Eden Prairie Library for kitchen supplies, pizza for teen 'zine group, printing for teen 'zine, and book group treats.
31.50 Friends of the Excelsior to the Excelsior Library for 5 packages of Holiday bookmarks from Upstart.
~~ Barbara Thompson to the Golden Valley library one adult-sized wooden rocking chair.
425.00 Friends of the Hopkins Library to the Hopkins Library for a performer and face painters during End-Of-Summer program.
35.00 Friends of the Hopkins Library to the Hopkins Library for renewed membership in FOLUSA (Friends of Library USA).
1098.59 Friends of the Osseo Library to the Osseo Library for the following: program treats, gardening program, summer program prizes and paperbacks, Hennepin Parks Program, End-Of-Summer party, face painters for Osseo's 125th Anniversary Celebration, magazine subscription, Halloween program.
22.00 John Lapham to the Plymouth Library for a subscription to Air & Space Magazine.
34.58 Friends of the Plymouth Library to the Plymouth Library for repotting plants - pot, soil, and labor.
200.00 Gretchen Quie to the Ridgedale Library for an original framed art print.
138.44 Friends of the Westonka Library to the Westonka Library for rolling display shelves.


ADJOURNMENT  Motion to adjourn was made by J. Cole, seconded by J. Gibbs, and passed.






John Gibbs, Secretary