MINUTES OF
HENNEPIN COUNTY LIBRARY BOARD MEETING
OF DECEMBER 3, 1997

The Hennepin County Library Board met on Wednesday, December 3, 1997 at the Brookdale Area Library.

PRESENT: Marilyn Jackson, President
Jack Cole
Richard Mueller
Carol Walsh
Louise Wyly
J.L. (Bob) Zaragoza

LIBRARY STAFF ATTENDING: C.Brown, T.Bonner, S.Charles, D.Cramer, L.Engberg, R.Byrne, P.Chisenhall, E.Feinberg, J.Friedrich, J.Gegner, M.Knoedel, M.Kozlak, S.Louis, W.Woodfill, J.Zivkovich, C. Ahrens, B. Berg.

GUESTS: Mary White (Office of Budget and Finance/Henn. County)

President Jackson called the meeting to order and welcomed all guests.

APPROVAL
Motion was made by D. Mueller to approve the October 22, 1997 meeting minutes; seconded by J. Cole; motion passed.

WELCOME & PUBLIC COMMENT
Brookdale Area Library: Pat Chisenhall reported that staff is in the pre-design phase for the regional center expansion of the Brookdale facility; Brookdale Library will be re-carpeted during Christmas week; the Information Technology Specialist (for Job & Career Information Center) interviews have just completed and hope to have someone start in the position in early January; and she reported on the continuation and expansion of the Kids Connection collaborative grant.

COMMITTEE REPORTS

WAYS & MEANS
In P. Baskin's absence, M. Jackson reported on the November meeting which included a discussion on the fines policy--revenue implications of not charging for closed days.

LIBRARY BOARD POLICIES
J. Cole reviewed the status of all policies (chart was mailed to Library Board members). Request was made for Library Board members to bring their notebooks to the January 28, 1998 meeting for the Director's Office staff to update.

PROGRAM
Materials Collection and Management Policy was presented by E. Feinberg, J. Gegner, W. Woodfill, J. Zivkovich, J. Friedrich, and M. Knoedel. E. Feinberg reported that upon approval of the policy, staff will work with Marketing and Development to package the policy for agency/public distribution; there are also plans for staff workshops to cover the new policy.

Discussion by Library Board as noted.
M. Jackson: The policy is not clear about services to be available to the public (pg. 5), e.g. community libraries will not have extensive collections like the area libraries; need to clarify why area libraries have special collections, role of the community libraries in relation to referrals to area libraries. On page 6 the software map needs a definition. Some of these points, e.g. staff referrals, are covered in the Information Services Policy. Cataloging policy question. Weeding--coverage? Electronic vs. print--there is no difference.
L. Wyly: Commended staff that the language of the policy is so "public".
J. Cole: On page 3 there is a reference to Standards--add a date.
C. Walsh: Referrals to other policies, need to make all the policies available.

C. Brown requested that Library Board members send their additional questions/comments to Cindy Ahrens by the end of December, for review at the January 28, 1998 meeting.

UNFINISHED BUSINESS

1998 BUDGET
C. Brown reported there are no County Board resolutions to the 1998 budget on behalf of the Library. A temporary-salaries reduction was proposed by the County Board and plans are for a unified response by Department Directors.

REVENUE GENERATION TEAM I FOLLOW UP
C. Brown reported that the final recommendation "cost saving measures" have been discussed at Ways & Means Committee meetings and he recently sent a written response to Library Board members. Regarding the building air conditioning and heating temperatures, Bob Zaragoza volunteered to work with staff on energy audits for each building.

M. Jackson requested hard data on cost saving measures, e.g. $ saved by temperature changes, $ saved in postage for phone reserve notifications.

For the January 21 Ways & Means Committee agenda: what information is needed for the Library Board to close this chapter?

NEW BUSINESS

1998 MEETING SCHEDULE
D. Mueller requested an expanded calendar for Library Board members which would include dates for ALA, MLA, PLA, ULC, Legislative Day, etc.

Meeting schedule: The April 22 meeting will begin at 3:00 p.m. due to a MELSA workshop that same evening.

D. Mueller moved approval of the meeting schedule, B. Zaragoza seconded; motion passed.

PROPOSED 1998 LIBRARY BOARD MEETING PROGRAMS
A list of suggested topics for meeting programs had been mailed to Library Board members. Following discussion and questions, the programs were re-prioritized based on President Jackson's recommendations; the chart will be used as a guide for 1998.

MEMBERS REPORTS
President: M. Jackson attended the Volunteer Recognition event, Foundation Board annual meeting, Urban Libraries Council Finance & Government Relations Committee. Portions of a County Board resolution covering Library Board terms were read; upon approval by the County Board, this will require minor By-laws revisions. Reminder that any travel or training requests should first be submitted to the President for management of the library board travel budget.

Events: J.L. Zaragoza reviewed the events/calendar list for December and January.

MELSA/Metronet: J. Cole reported on a Metronet "livable community" update. Library sites technology grants are due to Metronet by January 16, 1998. MELSA is adding a technology coordinator to the staff.

20-Year Capital Plan: C.Walsh gave a brief report on the November 24 meeting; this plan may take a new course of action. C. Brown will be meeting with Sandy Vargas and a staff member from the Office of Planning & Development on Friday, 12/5 to discuss options and proposed course of action.

Other Members: C. Walsh distributed an evaluation composite from the trustee training session in September. D. Mueller reported on the Revenue Generation Team Part II first meeting on December 1; future meetings are scheduled for every two weeks.

LIBRARY FOUNDATION
T. Bonner distributed "1998 Proposed Committees & Projects" and discussed the listing. There are three areas of concentration: 1) building community awareness of the Foundation, 2) special gifts and projects, and 3) building general support for the Library Foundation. She presented an overview of all the projects. At the request of President Jackson, the Foundation will be a regular item on future Board agendas.

DIRECTOR'S REPORT
C. Brown reported on various library activities: Library Human Resources representative Tom O'Neill is invited to attend the January 28 Board meeting to make a presentation; Bill Gordon has been appointed as the new Executive Director of ALA effective March 1, 1998; thanks to Library Board members for their input on the Director's performance appraisal; breakfast meeting with Mary Lawson, MPL Director, to discuss cooperative efforts; coffee shop plan for Southdale is progressing.

Activities/Programs: L. Engberg noted that there were two Bi-Folkal kits on display at back of meeting room, at request of Library Board from the October meeting. A survey on "FYI" literature which is currently being compiled for the Library Board was distributed with responses requested to Cindy Ahrens by December 31.

GIFT ACCEPTANCE
President Jackson made special note of the donations of periodicals with thanks to all the donors. It was moved by J. Cole and seconded by L.Wyly to accept recent gifts to the Library; motion passed.
$30.00 Friends of the Augsburg Park Library to the Augsburg Park Library for subscription to Vietnamese periodical Tuoittoa.
50.00 Friends of the Augsburg Park Library to the Augsburg Park Library for speaking fees for local author Deborah Woodworth.
469.35 Champlin Woman's Club to the Champlin Library for Walker Display unit, gift painting dedication program, and subscriptions to Highlights for Children and Baby Bug.
1682.07 Friends of the Champlin Library to the Champlin Library for periodical, stickers, buttons, stuffed animal, Kit and Kaboodle program, Walker display unit, school bag supplies, painting dedication supplies, puppets, CD table, posters, MLA reception and coffee carafe.
829.57 Friends of the Eden Prairie Library to the Eden Prairie Library for posters, pillows for teen area, teen browsing materials, plants, an art print and kitchen supplies.
247.00 Friends of the Eden Prairie Library to the Eden Prairie Library for a bookcart.
271.94 Friends of the Eden Prairie Library for three revolving dictionary stands.
260.00 Rotary Club of Edina to the Edina Library Agency Gift Fund for adult books.
50.00 Cary Humphries to the Edina Library Agency Gift Fund as a thank you for excellent service.
670.83 Friends of the Edina Library to the Edina Library for an adult program, browsing materials, support for 4 author readings, one parent/child book club and two children's programs.
769.12 Friends of the Maple Grove Library to the Maple Grove Library for puppets, posters, and Max Haynes books.
245.38 Friends of the Osseo Library to the Osseo Library for puppets, holiday one-shots, Christmas treats and film processing.
25.00 Joel and Mary Ann Elftmann to the Penn Lake Library Vi Ogren Special Gift Fund.
50.00 Friends of the Penn Lake Library to the Penn Lake Library Vi Ogren Special Gift Fund.
380.00 Robert S. Ogren to the Penn Lake Library Vi Ogren Special Gift Fund.
25.00 Bonnie Schneider and Dennis Grigal to the Penn Lake Library Vi Ogren Special Gift Fund.
25.00 Bloomington Federated Women's Club to the Penn Lake Agency Gift Fund for one large print book in memory of Lois Cable.
385.00 Friends of the Plymouth Library to the Plymouth Library for subscription to St. Paul Pioneer Press and browsing materials.
300.00 Friends of the Rogers Library to the Rogers Library for puppets.
153.82 Friends of the Southdale Library to the Southdale Library for Demco display fixture.
4,900.00 Friends of the Southdale Library to the Southdale Library for Chris Tully art.
205.00 Friends of the Southdale Library to the Southdale Library for art consultant fees for children's area.

ADJOURNMENT
Motion to adjourn was made by D.Mueller and J.Cole; seconded by L.Wyly; meeting was adjourned.

J. L. Zaragoza, Secretary