Budget and Long-term Planning Committee meeting summary - February 6, 2020

The public is welcome at all library board meetings

The Library Board Budget and Long-term Planning Committee met Wednesday, February 6, 2020, Ridgedale Library, Meeting room 174.

Attendees

Committee members: Chair Tim Dolan, Jonathan Gaw and Rahfat Hussain

Library Board members: Christopher Damsgard, Erin Vrieze Daniels and Sheila Letscher

Staff: Janet Mills and Jeannette Lewis

Welcome and Call to Order

Chair Rahfat Hussain called the meeting to order at 5:01 p.m. and welcomed attendees.

Approval of Agenda

Amendment of the Agenda: Director Selection Process Update after Agenda item #4 Public Comment.
Motion by: Jonathan Gaw
Seconded by: Tim Dolan
Motion passed.

Appoint Chair of Committee

Rahfat Hussain appointed as Chair of the Budget & Long-term Planning Committee
Motion by: Jonathan Gaw
Seconded by: Tim Dolan
Motion passed.

Public Comment

An 18 year Hennepin County resident, shared her thoughts on stories with Drag Performers in the Libraries.

An resident of Maple Grove, Minnesota, shared his thoughts on the programs and displays offered at the Libraries.

Director Selection Process Update

Chris Damsgard gave an update on the Director Selection Process. Chris outlined how the Library Director Interview process has changed after communicating with some Hennepin County Commissioners. The Library Board will be allowed 5 participants in the interview process. Committee members discussed how the five Library Board members will be chosen. Erin Vrieze Daniels suggested clarification from Commissioners on the interview process changes and setting a date for the full Board to discuss.

Hennepin County Operating Budget Process and Timeline

Interim Director Janet Mills discussed ideas for the focus of the committee’s work. The committee reviewed the 2020 Budget schedule as a point of reference, and Director Mills indicated pertinent dates in the schedule and updated the committee on when the 2021 Operating Budget Instructions will be posted.

Update on merger of Library Fund and General Fund

Director Mills gave an update on the merging of the Library Fund and General Fund. The committee discussed the pro and cons of the merging and how it affects the Library. Committee members discussed budget focus areas and how it relates to the community needs from the Libraries.

Future Meeting Scheduling

Members of the committee discussed a timeline for future Budget & Long-term Planning Committee meetings. The committee planned to set the next meeting date in late April after the Budget Instructions are posted by the County Board.

Adjourn

Chair Rahfat Hussain made a motion to adjourn the meeting at 6:32 p.m.
Motion by: Jonathan Gaw
Seconded by: Tim Dolan
Motion passed.