Executive Committee meeting summary - June 5, 2019

The public is welcome at all library board meetings.

The Library Board Executive Committee met Wednesday, June 5, Augsburg Park Library, meeting room.

Attendees

Committee members: Chair Katherine Blauvelt, Chris Damsgard, Jonathan Gaw, and Sheila Letscher

Library Board members: Margy Ligon, and Samuel Neisen

Staff: Interim Library Director Janet Mills, Kristin Harley, Deborah Johnson and Nancy Palmer

Welcome and Call to Order

Chair Blauvelt called the meeting to order at 5:00 p.m. and welcomed attendees.

Approval of agenda and meeting summary

Sheila Letscher made a motion to approve the agenda; seconded by Jonathan Gaw. Motion passed.

Sheila Letscher made a motion to approve the March 19, 2019 meeting summary; seconded by Jonathan Gaw. Motion passed.

2020 Proposed Library Operating Budget and Capital Improvement Plan

Chair Blauvelt reminded the Committee the purpose of this discussion is to help prepare for a successful values based budget conversation at the next Library Board meeting. Interim Director Janet Mills reminded the committee that the Library Board’s role is to review and provide a recommendation of the operating budget.

Nancy Palmer reviewed preliminary 2020 Library operating budget documents and data. The Committee discussed their desire to review proposed addbacks at the June 26 Board meeting, the importance of using data to tell the Library’s story, the need for context regarding where we’ve been and where libraries are going in relation to data provided, fund balance clarification, and potential sources of funding to meet the 2020 operating budget request. The Committee made recommendations for how budget information should be presented at the June 26 Library Board meeting so that the full Board is able to hold strategic and values based budget discussions.

The Committee reviewed a draft of the capital improvement plan. In addition to discussions on budget, Interim Director Mills has been engaging staff in conversations about the maintenance needs of libraries in the system, and other challenges related to the capital budget. Library Board members are invited to attend the County Board Capital Budget meeting in support of the Library on July 8 at the Government Center. The Library Board does not provide a recommendation on the capital budget.

Library Board Goals and Agendas for Upcoming Meetings

The Committee reviewed agendas for the August Executive Committee meeting and the September and November Library Board meetings and agreed to maintain the schedule as set last year. The September and November dialogues will focus on technology. The Committee would like to have dialogues on fees and fines in 2020.

Next meeting

The next meeting of the Library Board Executive Committee is Wednesday, August 14, 2019, 5:30 p.m., Northeast Library, meeting room.

Adjourn

Jonathan Gaw made a motion to adjourn the meeting at 6:34 p.m.; seconded by Sheila Letscher. Motion passed.